Project Overview
Effective disaster management and emergency responses in the ASEAN region are nowadays more important than ever. The ASEAN Coordinating Centre for Humanitarian Assistance on Disaster Management (AHA Centre) is an inter-governmental organisation which aims to facilitate cooperation and coordination among ASEAN Member States for disaster management and emergency response in the ASEAN region.
The Federal Foreign Office of the Federal Republic of Germany supports the process of regional integration in the ASEAN region with capacity development aiming at strengthening the AHA Centre. It has entrusted GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH, Germany, with the implementation of a project in cooperation with the AHA Centre. In accordance with the project‘s objective to strengthen the capacities and work processes of the AHA Centre’s corporate units, the project supports the Centre in institutional and capacity development. This contributes to facilitating and coordinating ASEAN’s effort in reducing disaster losses and responding to disaster emergencies as “One ASEAN” through regional collaboration, national leadership and global partnership in disaster management.
Specifically, the project focuses on the following sectors of the AHA Centre: 1) Corporate, Financial and Legal Affairs, 2) Human Resources Management, 3) Management System, 4) Internal Audit, 5) Communication, 6) Donor Coordination. We are seeking a qualified national candidate for this position.
Responsibilities
In your role you are responsible for the technical, substantive and organizational implementation of a project’s measures and activities. In consultation with your line manager, you also assume tasks related to planning, steering and monitoring the project, including project administration tasks in some cases. You are also responsible for providing specialist support to col- leagues in bands 2 and 3 and ensure the quality of the commission’s outcomes.
In addition, you contribute to the conceptual design of the project, in particular its modification or realignment.
You make technical and substantive contributions to overarching issues in cooperation with commissioning parties/clients, partners and other actors and thereby support the achievement of the agreed objectives of the respective project and provide impetus for further strategy development.
In coordination with the country director and your line manager, you also use your contacts for the acquisition of contracts on behalf of the company.
In consultation with your team colleagues and line manager, you also coordinate all issues within your area of work and ensure that they are dealt with promptly and competently. You re- solve problems that arise in your area of responsibility on the basis of existing rules and draw attention to more complex challenges in your team.
You are involved in ongoing process development within your remit, are responsible for knowledge management and prepare and share documentation. If required, you also support other experts in familiarizing themselves with and performing their tasks.
You perform the tasks assigned to you by your line manager, where required.
Main Activities
- Provide professional advice to the ASEAN AHA Centre as well as key partners and ensure that project activities are implemented in line with the operational plan and in line with GIZ regulation;
- Develop and maintain a donor coordination mechanism for stakeholders in the sectors of work amongst GIZ, relevant ASEAN Dialogue Partners (EU, Australia, USA, Japan, etc.) and other AHA Centre projects;
- Contribute to the project component activities, monitoring & evaluation, reporting, and budget monitoring;
- Develop Terms of References (ToR) and tendering for short-term experts and assure quality of their assignments;
- Support in reporting to the Federal Foreign Office, the German Embassy in Jakarta and the AHA Centre;
- Represent GIZ and the project during related meetings and events inside and outside of Indonesia;
- Perform different duties and tasks as agreed upon with the Lead Advisor, which may not be explicitly mentioned in the job description.
- Assist the Cluster Coordinator and Country Director on overarching issues related to the implementation of GIZ corporate strategy (eq. Vision 2028)
Job Requirements
- Master (MSc. /MA) degree, e.g. Southeast Asian studies, political science, business administration, law, geography or comparable studies;
- At least 5 years of professional experience in the field of international cooperation, ideally as advisor/consultant in the fields of “regional integration processes” and “organisational and capacity development”;
- Intensive knowledge of South East Asia, if possible, with regional organisations or in multi-country projects;
- Expertise in at least two of the following areas is required: a) organisational development; b) communication; c) human resources management; d) regional integration processes;
- Distinctive intercultural competence in the ASEAN context, confident in interacting with high-ranking representatives of the ASEAN member states as well as representatives of the German embassies;
- Good conceptual and analytical skills as well as communication and presentation skills;
- Ability to work in a team, social competence, organisational skills and resilience;
- High proficiency in English both oral and written as a precondition; good knowledge of German and of one other official language of ASEAN member states would be an asset;
- Preferably working experience with the AHA Centre in Jakarta/Indonesia or related ASEAN institutions and/or ASEAN associated entities and/or other international/regional organisations in the Indo-Pacific region.
How to Apply
Interested candidates should submit a motivation letter, CV, trainings attended and list of references (a must), addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on May 6th, 2024.
Please indicate your application by putting the following code in the subject line: AHAC-AOD.
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa _CV or Nakula Sadewa _Motivation Letter or Nakula Sadewa _Reference) – the attachment shall not exceed 300 kb.
Only shortlisted candidates will be notified.
