UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.
The Bogor Agricultural Institute (IPB) and Columbia University’s Earth Institute, as UNOPS main partners, have developed a “Fire Response System” which contributed to the development of policy frameworks for responding to land and peat fires. This line of work is anticipated to scale up in 2016 through the GAMBUT project (‘Generating Anticipatory Measures for Better Utilization of Tropical Peatlands), comprising capacity building, policy development, technical expertise and knowledge enhancement, and stakeholder coordination.
The Provincial Coordinators will be based in Pekanbaru (Riau Province) and in Palangka Raya (Central Kalimantan Province). S/he will be responsible for both technical and administrative matters, serving as the primary point of contact for provincial officials within the government and responsible for day-to-day operations of the project, coordinating workshops and training exercises as well as provides services to the different donors, partners and beneficiaries.
Summary of Key Functions:
- Project Delivery and Performance
- Technical Functions
- Stakeholder management
- Personnel Management
- Knowledge management
1.Project Delivery and Performance
- Implement approved project plans at provincial level (including the establishment of milestones) within tolerances set by the project management
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into implementation
- Monitor and evaluate performance of service providers
- Identify and report potential business opportunities for UNOPS to supervisor
- Identify and report threats to UNOPS internal business case to supervisor
- Manage information flows and oversee change controls, risk registers and issue management
- Manage assigned delivery for provincial level target and take responsibility for progress.
- Coordinate and liaise with Supervisor on the implementation progress, including internal and external project reports.
- Advise Supervisor of any deviations from the plan and update plans for their respected provincial areas.
- Maintain reporting and records template as delegated by Supervisor
- Support Supervisor in maintaining the following:
- Electronic File,
- Manage compilation, consolidation and analysis of relevant data of the mission.
- Assist Supervisor in the reporting preparation
- Supporting provincial government to tailor preventive actions to the appropriate level of fire risk and undertake proper mobilization of resources and preparation measures 2-3 months prior to the predicted fire outbreak
- Technical assistance provided to provincial governments, the satuan kerja pemerintah daerah (SKPDs) in annual budgeting and planning processes
- Supporting the enforcement of the recommended action plans for key short-, mid- and long-term actions developed by the Provincial Government
- Supporting the development of a Vulnerability Mapping Toolkit
- Supporting coordination of Vulnerability Mapping Approach trainings, Policy Development Trainings and Option Identification Workshops across the province
- Facilitating the expansion of the FRS to include SMS and e-mail-based alert system and automated capabilities
3. Stakeholder Management:
- Establish solid working relationships with client and key stakeholders at provincial level
- Manage coordination and communications to ensure stakeholders aware of project activities, progress, exceptions and are in a position to accept handover products.
- Manage smooth information flows between project management and key stakeholders at provincial level, including improving the quality and relevance of information analysis at the provincial level.
4. Personnel Management:
- Lead and motivate District Officers
- Coordinating and overseeing District Officers and facilitating Consultants
- Ensure that behavioral expectations of team members are established
- Ensure that performance reviews are conducted
- Ensure safety and security for District Officers and comply with UNDSS standards
- Participate in the relevant Communities of Practice
- Actively interact with other team members and/or other UN and INGO’s officials to share case studies, lessons learned and best practice on the Knowledge System.
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
- At least a first university degree (bachelor’s or equivalent) in Management, Forestry, Agriculture, Environmental, Political or Social Sciences is required.
- At least 2 years experience working in forest and peat fire management, environmental science or sustainable natural resource management is required in combination with a first university degree.
- At least 1 year experience in supervising/managing junior staff is required
- Experience coordinating work between different sectors and stakeholders, particularly with civil society and provincial government networks
- Experience coordinating project implementation
- Experience working in an international organisation such as the UN, INGO, etc
- Experience in dealing with relevant Indonesian Government authorities an added advantage
- Experience in communications would be an asset.
- Fluency in Bahasa Indonesia and English language is required.
Contract type, level and duration
Contract type: Local ICA
Contract level: LICA-8
Contract duration: 5 months, renewable subject to performance and funding
For more details about the ICA contractual modality, please follow this link:
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.