Volunteering mission – Support Organisation and Finance for Life Project 4 Youth Indonesia 231 views

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Life Project 4 Youth (LP4Y) Indonesia needs a new Support Organisation and Finance (O&F) to support activities in all centers of Indonesia. Tasks will be mostly focusing on admin work, finance and HR duties.

Life Project 4 Youth Alliance is a federation of 17 organizations in 14 countries whose mission is the development of innovative solutions for the professional and social inclusion of Young people (15-24 yo) from extreme poverty and victims of exclusion. Such activities requests a thorough follow-up of datas and a well organized collaborative work amongst its stakeholders.

Responsibilities and Duties:

Human Resources 

The O&F Support will support the Project Leader Organisation & Finance and the Country Coordinator in terms of human resources-related topics. 

  • Management and follow up of national volunteer’s contracts on the field in  Indonesia.
  • Supports the recruitment of local volunteers (community mobilizers, coaches, etc.).
  • In charge of the visa processes of the international volunteers on the field (insurance, renewal, immigration documents, etc.). He/she sends guidelines to volunteers, checks if documents are correctly filled, provides support if volunteers face issues.

Administration

The O&F Support will regularly assist the finance and coordination team to ensure that all necessary documents/reports are being kept and being monitored.

  • Verifies bills to ensure they are in accordance with LP4Y’s policies. 
  • Gathers information and creates a list of equipment allowed per center for budget purposes.
  • Coordinate and gather information for accreditation purposes. He/She will be conducted to interact with multiple actors (volunteers, owners, accountants, public agencies, banks,…)
  • Actively participates in the regular reports/updates of the documents.
  • Ensure the application of safety measures in the centers with the support of the coordinator.

Finance

The O&F Support will monthly assist the O&F Project Leader in finalizing the budget for each center.

  • In charge of controlling, bookkeeping, and producing the financial reports for the expenses of Indonesia.
  • Reconcile expenses and transfers in our follow-up documents
  • Reconcile our expenses and transfers with our bank accounts 
  • In contact with the LP4Y Finance team for budget and follow-up purposes

Benefits

  • The volunteer will receive a monthly allowance of 4 300 000 IDR  + personal BPJS fees covered
  • Your professional transportation expenses will be taken in charge by LP4Y when required + load
  • Accommodation and basic food can be provided if the volunteer chose to reside in one of the center alongside with the other volunteers. 

Requirements and Qualifications:

The O&F Support will have to work in a team with the volunteer in a multicultural environment but will have to organize its own schedule and to be able to work in autonomy:

  • SKILLS – Highly proficient in spoken and written English and Bahasa Indonesia, knowledges of basic IT tools, in particular MS Word, Excel and Powerpoint. 
  • ABILITIES – Attention to detail. Ability to work in a team and in a multicultural environment. Diplomatic and excellent communicant. Ability to work autonomously. Proactive and takes initiative. High motivation and flexibility. Volunteer spirit.
  • EDUCATION AND EXPERIENCES – There is no requirement in terms of education and experience. However, the following criteria can be a plus: 
    • Bachelor in Human Resources or in Administration 
    • Previous experience related in accounting or admin tasks management
    • Previous work experience in NGO or international organization   

How to Apply

To apply for this mission, please send your resume and motivation letter, both in English to recruitment.indonesia@lp4y.org.

Subject: Application for Support O&F – Location Chosen (Jakarta/Surabaya)

For more information go to https://www.lp4y.org/

https://www.youtube.com/watch?v=Y-KqBx4YJc0

==> Applications submitted in Bahasa Indonesia or missing one of the 2 documents will not be reviewed. 

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