VACANCY: Program Administration Assistant (PAA)

RutgersWPF Indonesia is a nongovernmental organization that has been working in Indonesia  to improve sexual and reproductive health and rights and prevent sexual and gender based violence. We have a longstanding expertise in this field and work together with more than 20 partners to support CSE and Youth Friendly Services as well as implement Male Involvement approach to reduce GBV. In our approach we integrate advocacy, research and gender transformative programming.

RutgersWPF Indonesia is looking for a committed and enthusiastic candidate for the following position:

Program Administration Assistant (PAA)

Full time – service contract with possible extension, Jakarta based


Tasks and responsibilities:

Program Administration

  • To organize events (meetings, training, workshops, business trips) as well as handling logistic, accommodation, transportation and administrative needs (programs and non-program), including preparing necessary budget and the financial report.
  • To prepare necessary documents required by the staff (such as passports, visas and other documents required for the benefit of official travel (domestic and foreign).

Office Administration:

  • To provide assistance in organizing asset management
  • To provide assistance in organizing daily office activities (including front-office, correspondence, licensing, office equipment and ensuring the Information and Technology system runs smoothly,)
  • To provide assistance in processing the procurement of goods and services needs
  • To provide assistance in monitoring the performance of Office Assistants (OA) and Security Guards (SG).


Skills & Competencies:

  • Commitment to Rutgers WPF Indonesia’s values (ie: diversity, respect on others, gender, sexual orientation, religion)
  • Focus on the results of the best work standards.
  • Ability to make priority of scale.
  • Consistently on learning.
  • Good administration and ability to optimize independent or as a team in use of time against variable workload.
  • Initiative and accuracy
  • Can do attitude.



–        Minimum D3 degree, preferable in Secretary/Business Administration

–        Minimum 3 year’s experience in administration and/or secretarial function

–        Experience in procurement and event arrangement

–        Able to work under pressure to meet deadlines

–        Proficiency in relevant software (MS Office)

–        Good communication skill, both in Bahasa Indonesia and English (verbal and writing)

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Rutgers WPF Indonesia is a centre of expertise organisation on reproductive health, sexuality and the prevention of sexual and gender-based violence. Rutgers WPF Indonesia develops programs to improve young people’s access towards comprehensive sexual education and youth-friendly services, as well as encourages men’s engagement to prevent gender-based violence. Rutgers WPF Indonesia works together with partners in the local level. The organisation has proven its track record in the related fields and its innovations in the policy advocacy, research, gender-transformative approach and supporting local partners. Rutgers WPF Indonesia works with more than 18 partners in 13 provinces around Indonesia.


For further information:

Phone: +6221 7191406

Fax: +6221 7180117

Facebook: Rutgers WPF Indonesia

Twitter: @rutgerswpfindo


  • Address Jakarta Selatan
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