Vacancy at IOM – Project Assistant III (Labour Migration), Jakarta – SVN/ID10/2021/066 & Project Assistant III (Immigration Border Management), Jakarta – SVN/ID10/2021/068 180 views

Job Expired

I. Project Assistant III (Labour Migration)

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Reference No. : SVN/ID10/2021/066
Position Title : Project Assistant III (Labour Migration)
Duty Station : Jakarta
Organization Unit : Disaster, Climate and Resilience Unit
Classification : General Service, G-6
Type of Appointment : Special Short-Term Contract (with possibility of extension)
Report to: Project Coordinator/Programme Manager
Estimated Start Date : As soon as possible
Closing Date : 29 October 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


IOM is committed to a diverse and inclusive environment and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:

  • Internal candidates on regular or fixed-term contracts should meet the minimum time in post requirement of eighteen months or more at the time of the closing of the SVN
  • The minimum time in post requirement is six months for such internal candidates who are incumbents of a position being advertised or confirmed for discontinuation.
  • Internal candidates on short-term contracts should meet the minimum time in post requirement of six months or more at the time of the closing of the SVN.
  • Internal candidates selected through a SVN will keep their OYFT or TYFT contract and the duration of the contract will be aligned to the duration of the project and IOM policy, if the advertised position is in the same category as their current position, or will receive an SST graded contract if the position is in a different category

In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.


Context:

 

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking/Labour Mobility and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.

 

IOM’s DCR programme include in preparedness and prevention as well as in emergency response. For that IOM works alongside and contributes to strengthening the capacity of government partners and local and international counterpart including support to the national and local cluster system particularly the National Cluster on Displacement and Protection (Klasnas PP) including in supporting the Camp Coordination and Camp Management (CCCM) cluster where globally, IOM is one of the lead agencies. Under the direct supervision of Programme Coordinator/Programme Manager and the overall supervision of the Deputy Chief of mission, the Project Assistant III will be responsible to support the coordination and monitor the implementation of all Labour Migration and Development activities of the project “2021 IOM COVID-19 STRATEGIC RESPONSE AND RECOVERY PLAN – INDONESIA”

Responsibilities and Accountabilities

 

  1. Assist in the planning, coordination, implementation and monitoring of project activities.
  2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
  3. Monitor budget implementation and propose adjustments as necessary.
  4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
  5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
  6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
  7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
  8. Respond to complex information requests and inquiries; set up and maintain files/records.
  9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
  10. Monitor work of implementing partners and report any non-compliance to the supervisor.
  11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
  12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
  13. Perform other related duties as assigned.

 

Required Qualifications and Experience

 

Education

 

  • University degree from an accredited university in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with four years of relevant work experience, or
  • Completed High School degree with six years of relevant work experience.

 

Experience

 

  • Indonesian National with good knowledge and understanding of the migration policies and issues, and migration related programming in Indonesia;
  • Professional experience in project implementation, donor liaison, operations, administration, capacity building, monitoring and evaluation is an advantage.
  • Experience in working on labour migration context, including migrant workers empowerment programming, as well as beneficiary context;
  • Experience in liaising with government authorities, national/international institutions, United Nations agencies and non-governmental organizations;
  • Experience in working with migrant workers, refugees, asylum seekers, internally displaced persons, victims of trafficking and other vulnerable groups; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage
  • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
  • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

 

Skills

 

  • Strong liaison and networking skills with government agencies, donor, and INGOs/NGOs.
  • A high level of personal commitment, efficiency, flexibility, drive for results, respects for diversity, creative thinking.
  • Ability to establish priorities and undertake assigned tasks with minimum supervision and maintain composure under pressure.
  • Ability to manage workload within general schedule of work, instructions and standard practices.
  • Excellent interpersonal skills and demonstrated ability to work effectively in a team environment.
  • Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
  • Ability to prepare and present clear and concise technical reports in English and Bahasa Indonesia in timely manner;
  • Proficiency in Microsoft Office tools like (word-processing, spreadsheet, database, e-mail).

 

Languages

 

Fluency in English and Bahasa Indonesia, both written and spoken.

 

Required Competencies

 

The incumbent is expected to demonstrate the following values and competencies:

 

Value

 

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core competency – behavioural indicators level 2

 

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 

II. Project Assistant III (Immigration Border Management)

Reference No. : SVN/ID10/2021/068
Position Title : Project Assistant III (Immigration Border Management)
Duty Station : Jakarta
Organization Unit : Disaster, Climate and Resilience Unit
Classification : General Service, G-6
Type of Appointment : Special Short-Term Contract (with possibility of extension)
Report to: Project Coordinator/Programme Manager
Estimated Start Date : As soon as possible
Closing Date : 29 October 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


IOM is committed to a diverse and inclusive environment and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:

  • Internal candidates on regular or fixed-term contracts should meet the minimum time in post requirement of eighteen months or more at the time of the closing of the SVN
  • The minimum time in post requirement is six months for such internal candidates who are incumbents of a position being advertised or confirmed for discontinuation.
  • Internal candidates on short-term contracts should meet the minimum time in post requirement of six months or more at the time of the closing of the SVN.
  • Internal candidates selected through a SVN will keep their OYFT or TYFT contract and the duration of the contract will be aligned to the duration of the project and IOM policy, if the advertised position is in the same category as their current position, or will receive an SST graded contract if the position is in a different category

In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.


Context:

 

Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities.  IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking/Labour Mobility and Human Development (CT/LMHD), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.

 

IOM’s DCR programme include in preparedness and prevention as well as in emergency response. For that IOM works alongside and contributes to strengthening the capacity of government partners and local and international counterpart including support to the national and local cluster system particularly the National Cluster on Displacement and Protection (Klasnas PP) including in supporting the Camp Coordination and Camp Management (CCCM) cluster where globally, IOM is one of the lead agencies. Under the direct supervision of Programme Coordinator/Programme Manager and the overall supervision of the Deputy Chief of mission, the Project Assistant III will be responsible to support the coordination and monitor the implementation of all Immigration Border Management activities of the project “2021 IOM COVID-19 STRATEGIC RESPONSE AND RECOVERY PLAN – INDONESIA”.

 

Responsibilities and Accountabilities

 

  1. Assist in the planning, coordination, implementation and monitoring of project activities.
  2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
  3. Monitor budget implementation and propose adjustments as necessary.
  4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
  5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
  6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
  7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
  8. Respond to complex information requests and inquiries; set up and maintain files/records.
  9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
  10. Monitor work of implementing partners and report any non-compliance to the supervisor.
  11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
  12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
  13. Perform other related duties as assigned.

 

Required Qualifications and Experience

 

Education

 

  • University degree from an accredited university in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with four years of relevant work experience, or
  • Completed High School degree with six years of relevant work experience.

 

Experience

 

  • Indonesian National with good knowledge and understanding of the migration policies and issues, and migration related programming in Indonesia;
  • Professional experience in project implementation, donor liaison, operations, administration, capacity building, monitoring and evaluation is an advantage.
  • Experience in working on labour migration context, including migrant workers empowerment programming, as well as beneficiary context;
  • Experience in liaising with government authorities, national/international institutions, United Nations agencies and non-governmental organizations;
  • Experience in working with migrant workers, refugees, asylum seekers, internally displaced persons, victims of trafficking and other vulnerable groups; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage
  • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
  • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

 

Skills

 

  • Strong liaison and networking skills with government agencies, donor, and INGOs/NGOs.
  • A high level of personal commitment, efficiency, flexibility, drive for results, respects for diversity, creative thinking.
  • Ability to establish priorities and undertake assigned tasks with minimum supervision and maintain composure under pressure.
  • Ability to manage workload within general schedule of work, instructions and standard practices.
  • Excellent interpersonal skills and demonstrated ability to work effectively in a team environment.
  • Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
  • Ability to prepare and present clear and concise technical reports in English and Bahasa Indonesia in timely manner;
  • Proficiency in Microsoft Office tools like (word-processing, spreadsheet, database, e-mail).

 

Languages

 

Fluency in English and Bahasa Indonesia, both written and spoken.

 

Required Competencies

 

The incumbent is expected to demonstrate the following values and competencies:

 

Value

 

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core competency – behavioural indicators level 2

 

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 

Other

 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

 

IOM applies local United Nations Salary Scale.

 

 

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