OPEN TO INTERNAL AND EXTERNAL CANDIDATES
Reference No. : SVN/ID10/2021/037
Position Title : Project Assistant I
Duty Station : Sumba
Organization Unit : Counter Trafficking & Labour Migration
Classification : General Service, G-4
Type of Appointment : Special Short-Term contract (with possibility of extension)
Report to: National Programme Officer
Estimated Start Date : As soon as possible
Closing Date : 11 June 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
For the purpose of this vacancy, the following internal candidates who meet the eligibility criteria are considered as first-tier candidates:
- Internal candidates on regular or fixed-term contracts should meet the minimum time in post requirement of eighteen months or more at the time of the closing of the SVN
- The minimum time in post requirement is six months for such internal candidates who are incumbents of a position being advertised or confirmed for discontinuation.
- Internal candidates on short-term contracts should meet the minimum time in post requirement of six months or more at the time of the closing of the SVN.
- Internal candidates selected through a SVN will keep their OYFT or TYFT contract and the duration of the contract will be aligned to the duration of the project and IOM policy, if the advertised position is in the same category as their current position, or will receive an SST graded contract if the position is in a different category
In addition, all applicants should meet eligibility requirements for languages, education and work experience requirements stipulated in the SVN.
Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter Trafficking and Labour Migration (CT/LM), Disasters, Climate and Resilience (DCR), Immigration and Border Management (IBM), Migrant Assistance, Migration Health, and Resettlement and Voluntary Returns.
In Indonesia, IOM works alongside and contributes to the strengthened capacities of government partners at the national and sub-national level, civil society organizations, international organizations, and the private sector to enhance measures to combat human traffickin1g. This includes support to strengthen policies and procedures to facilitate the identification, referral, and protection and assistance of trafficked persons; improvements to anti-trafficking legislation and regulations and their implementation; and advisory services to private sector entities aiming to eliminate exploitation from their operations and supply chains. Under the direct supervision of the National Programme Officer (NPO) of Counter Trafficking & Labour Migration Unit, the Project Assistant I will support the coordination and implementation of CT-related activities under the project “Assessing Stigma for Prevention, Improved Response and Evidence Base” (ASPIRE).
Responsibilities and Accountabilities
- Provide general support to the NPO with the daily operational coordination and implementation of the “Assessing Stigma for Prevention, Improved Response and Evidence Base” (ASPIRE) project;
- Under the guidance of NPO liaise and coordinate with government and non-government stakeholders at provincial, district and village levels to ensure their continued support and engagement with the project;
- Facilitate meetings, community discussions, workshops and activities in Sumba as outlined in the project document and in consultation with local stakeholders;
- Liaise with and provide guidance, monitoring and supervision to CT’s field facilitator(s) contracted in East Nusa Tenggara;
- Carry out all administrative and logistics arrangements for all project activities efficiently and effectively and support preliminary review of requests for payment due to service providers and local suppliers;
- Participate in project-related activities (workshops, seminars, coordination meetings, etc.) as required and prepare the draft minutes of any meetings or event attended.
- Support monitoring of on-going activities and prepare progress reports and other reports and information materials as requested by the NPO;
- Carry out official duty travel as relevant to the abovementioned responsibilities, as necessary;
- Perform other duties as may be assigned.
Required Qualifications and Experience
- University degree from an accredited academic institution, preferably in Law, Politics, Social Science, International Relations, with minimum 2 (two) years relevant work experience, or;
- Completed High School degree with at least 4 (four) years in relevant work experience with professional certification.
- Indonesian National with good knowledge and experience in project implementation and operations.
- Progressive experience in the same position or working with Capacity Building project.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.
- Proven ability to prepare comprehensive and timely report.
- A high level of personal commitment, efficiency, flexibility, drive for results, respects for diversity, creative thinking.
- Excellent interpersonal skills and demonstrated ability to work effectively in a team environment.
- Ability to establish priorities and undertake assigned tasks with minimum supervision. Ability to manage workload within general schedule of work, instructions and standard practices.
- Good written and oral communication skills in English and Bahasa Indonesia.
- Ability to present technical information and draft written documentations in a clear and concise manner in both languages.
- Excellent computer skill (word-processing, spreadsheet, database, e-mail).
- Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Fluency in English and Bahasa Indonesia, both written and spoken.
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core competency – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.
IOM applies local United Nations Salary Scale.
How to apply:
Interested candidates are invited to submit their applications in ENGLISH, with:
- Cover letter, clearly specify suitability and availability date,
- Complete the Personal History Form which can be downloaded at the following link https://indonesia.iom.int/sites/indonesia/files/Personal%20History%20Form.xls
- Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application by email to firstname.lastname@example.org, indicating the reference code above (SVN/ID10/2021/037) as subject. The deadline for applications is 11 June 2021. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.
Only applicant who meets the above qualification will be considered