Terms of Reference
Review of the Indonesian Disaster Management and Logistics Readiness
Emergency Water Supply and Strengthening Regional Logistics Capacity project
The El Niño which started in 2014 and continued until 2016, exacerbated drought conditions and also created significant water supply shortages, particularly for vulnerable populations. ,
In 2016, with the funding support from USAID/OFDA, the American Red Cross (ARC) proposed to provide assistance to drought affected populations and improve PMI disaster response capacity and improved coordination among key stakeholders during El Niño-related drought, and related and longer term disaster management situations.
To achieve this, a number of activities were suggested such as a) conducting a comprehensive water supply assessment; b) providing temporary water supply to communities adversely affected by severe drought conditions; and c) strengthening existing PMI regional disaster response management by improving disaster management policies, standard operational procedures and coordination mechanisms related to water supply and non-food-item (NFI) logistics with government i.e. Disaster Management Agency – Badan Nasional Penanggulangan Bencana – BNPB, local government owned Water Supply Enterprise-PDAM, Local government, international organizations (e.g. UNICEF, World Food Program-WFP) and the private sector (e.g., Indonesian Chambers of Commerce-KADIN members).
The Goal of the project and its related outcomes are given below:
Goal: Assistance to drought affected populations and improved PMI disaster response capacity and improved coordination among key stakeholders during short-term El Niño-related drought, and related and longer term disaster management situations.
Outcome 1: Targeted communities adversely affected by severe drought conditions receive adequate clean water and hygiene promotion.
Outcome 2: Targeted PMI regional and Sub-Regional hub strengthening capacity and management by developing SOPs, contingency plan and improving personnel’s response skills and knowledge.
The project has focused on targeting drought affected communities through strategic intervention in the following 5 provinces of East Java, Central Java, West Java, East Nusa Tenggara, and West Nusa Tenggara. With emergency water supply intervention in those five provinces recently concluded, PMI NHQ continues with research and innovation in a small scale, along with advocacy and strengthening coordination mechanism at national and regional South-East Asia levels. In addition to this, there has also been strengthening of PMI’s capacities in their regional hubs of five regions which are based on demographic coverage, including Sumatra Region (Padang warehouse), Kalimantan region (Banjarmasin warehouse), West Java-Banten-Jakarta region (Serang warehouse), Central Java-Yogyakarta region (Semarang warehouse), East Java-Bali-NTT-NTB region (Surabaya warehouse), and Sulawesi-Maluku-Papua region (Ujung Pandang warehouse). The strengthening efforts covers national logistics system improvement, personnel capacity building, logistics-related policy development, and replenishment stock.
Summary of scope of work:
The consultant will be responsible for a mid-term review of the ‘Indonesian Disaster Management and Logistics Readiness and Emergency Water Supply and Strengthening Regional Logistics Capacity’ project currently being implemented in Indonesia. The consultant will assess the progress and challenges faced in the implementation process and provide recommendations for improving the effectiveness, strategy and content of the project. The consultant will work closely with American Red Cross Indonesia Country Office, Program Coordinator, M&E Officer, Project Manager, PMI NHQ, regional and Chapter/Brach team members to conduct the review.
Objectives of the review:
- To measure the project performance in terms of relevance, time, budget and scope.
- To assess major factors of projects successes and challenges that contributed to the variance (both positive and negative) of the achievements.
- To obtain inputs and recommendation to make adjustments to the project implementation in terms of timing, approaches and strategies, sustainability and exit plans
- Identify unmet needs and promising approaches that could be included in a follow-on project/cost extension.
Review criteria and questions:
|Performance Area||Key Questions|
|Monitoring and Evaluation|
Overarching key questions and points of inquiry:
- To determine if there have been any changes to scope and if changes have been appropriate and its corresponding impacts on budget.
- To determine among proposed, but yet to be implemented changes to scope, are they the best options for improved project performance.
- To examine how significant current under-spending is, reasons behind slow spending and provide recommendations to increase spending rate.
- To assess the quality of training in the project, Standard Operation Procedures (SOP) and curriculum development and if there are any impacts of the same
- To identify any additional technical support needed to assure project quality and preparation for exit strategy.
- To explore and present new project ideas that could justify requesting a cost extension and what the cost extension could look like
- To determine if they any changes to the project (actual or planned) that are significant enough to inform or request permission from the donor
- To examine the effectiveness of partnership/collaboration approach at provincial, national and regional (ASEAN) levels.
- To determine quality of WASH component review and lessons learned documentation
|Method||Critical element of Project review process|
|Key informant interviews|
Location of work:
Jakarta with visits to field sites (if necessary). N.B. it is also possible to convoke key project staff to attend a review meeting in Jakarta or other logistically advantageous location.
Administrative and logistic support
The consultant is expected to use her/his own computer. Approved administrative and logistical costs will be reimbursed by the Red Cross Team. The consultant will be able to work remotely, after approval of the work plan. Travel costs for PMI and ARC staff to attend review related meetings and activities will be covered directly by AmCross.
The contract will be made by AmCross through the IFRC or AmCross’s headquarters in Washington, DC, meanwhile the consultant will report to Red Cross Team (PMI/ARC) led by AmCross’s Program Coordinator.
|Project Documents review (home-based)||2 days|
|Inception report and revised work schedule|
|In-country meetings and field visits||10 days|
|Drafting and presentation of findings||2 days|
|Finalization of mid-term review report (home-based)||4 days|
- Inception report and revised work schedule
- Mid-term review report in English and Bahasa Indonesia
- Presentation of final report to key stakeholders in Jakarta
Successful candidates should possess the following qualifications:
- Experience in conducting project management level reviews, particularly for USAID and USAID/OFDA funded projects
- Experienced in WASH practices and systems
- Working understanding on Logistic systems and processes.
- Experienced in proposal or project design process
- Experienced in Monitoring and evaluation process
- Post graduate degree from a recognized institution relating to WASH, Public Health, Disaster management, social research or related field.
- Understanding of Red Cross Red Crescent system and/or Indonesian Red Cross structure and working mechanism
- Excellent communication and facilitation skills in English and Bahasa Indonesia.
- Excellent report writing skill both in English and Bahasa Indonesia.
- Has the ability to work with minimum supervision/directions.
- Ability to work independently, ability to juggle and coordinate many tasks simultaneously, ability to prioritize tasks, well organized, reliable and trustworthy
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