Training and Admin Support Officer 684 views

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About

The Coral Triangle Center (CTC) is a foundation based in Indonesia that trains marine resources managers and educates all groups that interact with coastlines and reefs within the Coral Triangle. The applied training and learning programs are adaptive, innovative and customized for different stakeholders to abate threats, address constraints and promote sustainable practices. Coral Triangle Center provides training in marine natural resources management, supports marine protected areas, coordinates a learning network of Marine Protected Area practitioners, connects the public and private sector on coastal issues, and is developing a learning center of excellence in tropical marine conservation. Check our website atwww.coraltrianglecenter.org.

CTC recognizes the importance of developing marine protected area (MPA) as living laboratories to observe, learn, and study from field experiences. CTC has incorporated field learning into its main strategies to deepen, document, and understand the practices of effective natural resources and MPA management.  CTC’s MPA Learning Sites also serve as testing ground for various innovative solutions to pressing regional marine conservation issues. Through learning sites, CTC aims to leverage and replicate successful practical marine conservation strategies region-wide.  In Indonesia CTC supports Nusa Penida MPA in Bali and Banda Islands in Maluku.  In the Coral Triangle region, CTC is currently in the process of facilitating Timor-Leste MPA establishment in Atauro Island and Liquica.  With USAID – SEA Project, CTC is currently supporting and facilitating the establishment of new MPA candidates located in Sula District (Lifmatola – Mangole) in North Maluku Province, Buano Island in Western part of Ceram and Lease Islands in Maluku Province.

Essential Functions:

The Coral Triangle Center (CTC) – Training and Admin Support Officer will be responsible for handling administration and clerical tasks for Training and Program team. She/he will be handling all communications (phone calls and emails), managing files (letters, memos, contract and/or agreements), organizing all travel logistic needed; booking ticket, accommodations (hotel), transportation, arranging passport and visa if required and maintaining supply inventory.  This is an entry level that requires the person to be based in Bali.

Essential Roles:

  1. Handling office tasks, such as filing, typing, copying, binding, scanning and generating reports and presentations, setting up for meetings, order and reordering office supplies

2. Providing real-time scheduling support by booking appointments and preventing conflicts

3. Organize travel arrangements for senior managers and team member, such as booking flights,                     hotels, cars/taxis, meeting venue, couriers, etc

4. To generate reports, transcribe minutes of meetings and create presentation, if required

5.  Submit and reconcile expense reports

  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

6. Ensuring that all administrative assistant duties are completed accurately and delivered with high             quality and in a timely manner.

Qualifications:

  1. Associate’s Degree in related field

2. Prior administrative experience

3. Intermediate skill in operating Microsoft Office suites (Words, Excel, PowerPoint, and Access)

4. Good communication skills

5. Attention to details

6. Good command in English and Bahasa Indonesia

7. Ability to work well under limited supervision

8. Desire to be proactive and create a positive experience for others.

NB: The position reports to Travel and Admin Coordinator and open for Indonesian citizen only.

 

 

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  • Location Bali
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