The Asia Foundation : Grants Officer CEGAH (Code : GO-CEGAH) 513 views

Job Expired

POSITION INFORMATION

Position Title : Grants Officer – CEGAH
Location : Jakarta, Indonesia
Job Type and duration of contract : Full-Time, 1 year contract period
Closing Date : November 21, 2019

 

JOB RESPONSIBILITIES

PARTNER MANAGEMENT

  • Conduct pre award assessment/financial survey to the shortlisted partners and Ensure that all partners meet adequate pre-award requirements before agreements are signed.
  • Participate in reviewing and revise tools used to conduct pre award requirement, partner financial & accounting guidelines and partner training materials.
  • Provides document related to grants and contract award for selected partners through open tender or pre-allocated process for donor’s approval; update and manage project’s procurement list.
  • Remind the partner if the financial report is overdue.
  • Review partner financial report on completeness, accuracy and compliance with TAF’s and USAID’s regulations, send the review result, follow up and resolve the issue with partner staffs (finance & program).
  • Ensure safe custody of the partner’s supporting documents until they are checked and returned. Keep program colleagues informed as needed
  • Advise partner’s fund transfer based on the financial report submission, after considering the grantee’s bank balance and their needs, and consulting with Grants & Contracts Director and program team member.
  • Conduct field visit to grantees office/program field (if necessary).
  • Build grantee capacity and resolve the issue appear in the field.
  • Provide field visit report to the supervisor and discuss any issue during the visit.
  • Conduct close out process to each partner and make sure that they are ready for audit.
  • Giving an input and provide training for partner capacity building process, guideline preparation process, based on the audit report/findings.
  • Maintain a good partner grant file – financial related.
  • Ensuring partners registration compliance with USAID regulation such as DUNS requirement.
  • In coordination with Finance, HR and Admin in arranging tax exemption related with CEGAH’s partners expenditures.

PARTNER AGREEMENTS

  • Institute measures within the Letter of Grants to reduce the Foundation’s risk in cases where partners need capacity improvement (i.e., replacing accountants, ensuring a tight financial reporting schedule, not making too-large advance payments, etc.)
  • Prepare the document related LG development and make recommendations to Program staff as needed.
  • Notify Program Director if over/under spending occurred and may require an amendment

MANAGE AUDITS OF PARTNERS

  • Prepare the audit TOR and coordinate with procurement unit for the procurement process.
  • Organize the entrance and exit meeting, provide the necessary documents, explanation/information related to grantee audit, provide explanations and supporting information as well as negotiating towards minimizing audit findings, drafting audit response, and review draft audit reports.

OTHER

Other duties and responsibilities which may be assigned by the Grants and Contracts Director and Law Program Director from time to time.

REQUIREMENTS

  • Three years of progressively responsible experience in accounting, audits and subgrants management; experience in managing grants and contract of USAID Project is an advantage.
  • Experience in international audit organizations dealing with audits local nongovernmental organizations, or strong experience in dealing with audits in an international development organization preferred.
  • Minimum Bachelor degree in Accounting or Finance related subject from a recognized University.
  • Proficiency in English – written and spoken.
  • Proficiency in Bahasa Indonesia – written and spoken.
  • Proven written and oral communication skills.
  • Able to work in tight schedule, fast pace environment, proactive with minimum supervision.
  • Strong attention to detail.
  • Strong team player and management.
  • Excellent interpersonal skills.
  • Professional organizational abilities.

HOW TO APPLY

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