RFQ-TFA-21-050 Request for Quotations (RFQ) for Jewelry Making Tools & Supplies 131 views

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Request for Quotations (RFQ)

 

RFQ Number:                    RFQ-TFA-21-050

 

Issuance Date:                   July 13, 2021

 

Deadline for Offers:        July 30, 2021

Description:                        Purchase Jewelry Making Tools & Supplies for Sura Mali.

For:                                        USAID’s Tourism For All Project

Funded By:                         United States Agency for International Development (USAID),

Contract No. 72047218C00001

Implemented By:             Chemonics International Inc.

Point of Contact:              Timor-LesteTourismProcurement@chemonics.com

*** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/.

 

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

 

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

 

Offerors responding to this RFQ must include the following as part of the proposal submission:

  • Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
  • Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
  • Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
  • Certify that all information in the proposal and all supporting documentation are authentic and accurate.
  • Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.

 

Please contact Operations Manager, Pascoela Vieira Branco, pbranco@chemonics.com with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ Washington office through the contact information listed on the website found at the hyperlink above.

Section 1: Instructions to Offerors

 

  1. Introduction: USAID’s Tourism For All Project is a USAID program implemented by Chemonics International in Timor-Leste. The goal of USAID’s Tourism For All Project is to promote Timor-Leste’s competitiveness as an international Tourism destination while preserving its unique environmental and cultural heritage. As part of project activities, USAID’s Tourism For All Project requires the purchase of jewelry making tools and supplies to support grantee Sura Mali. The purpose of this RFQ is to solicit quotations for these items.

 

Offerors are responsible for ensuring that their offers are received by Chemonics in accordance with the instructions, terms, and conditions described in this RFQ.  Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

 

  1. Offer Deadline and Protocol: Offers must be received no later than 17:00 local – Dili, Timor-Leste time on July 30, 2021 by email. Any emailed offers must be emailed to Timor-LesteTourismProcurement@chemonics.com.

 

Please reference the RFQ number in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of Chemonics.

 

  1. Questions: Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 17:00 local -Dili, Timor-Leste time on July 26, 2021 by email to Timor-LesteTourismProcurement@chemonics.com. Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that Chemonics believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

 

Only the written answers issued by Chemonics will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of Chemonics or any other entity should not be considered as an official response to any questions regarding this RFQ.

 

  1. Specifications: Section 3 contains the technical specifications of the required items. All commodities offered in response to this RFQ must be new and unused. In addition, all electrical commodities must operate on 240V, 50Hz.

 

Please note that, unless otherwise indicated, stated brand names or models are for illustrative description only. An equivalent substitute, as determined by the specifications, is acceptable.

 

  1. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs. Pricing must be presented in USD. Offers must remain valid for not less than thirty (30) calendar days after the offer deadline. Offerors are requested to provide quotations on their official quotation format or letterhead; in the event this is not possible, offerors may complete the table in Section 3.

 

In addition, offerors responding to this RFQ are requested to submit the following:

  • Organizations responding to this RFQ are requested to submit a copy of their official registration or business license.
  • Individuals responding to this RFQ are requested to submit a copy of their identification card.
  1. Delivery: The delivery location for the items described in this RFQ is Culuhun, Cristo-Rei, Dili, Timor-Leste. As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting contract.
  2. Source/Nationality/Manufacture: All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 937 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is Timor-Leste.

 

Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria.

  1. Warranty: Warranty service and repair within the cooperating country is required for all commodities under this RFQ. The warranty coverage must be valid on all commodities for a minimum of twelve (12) months after delivery and acceptance of the commodities, unless otherwise specified in the technical specifications. At the time that any commodity is transferred to the Government of Timor-Leste, the Project partner, or another entity within the cooperating country, all rights to warranty support and service shall be transferred with the commodity to that entity’s end-user.
  2. Taxes and VAT: The agreement under which this procurement is financed does not permit the financing of any taxes, VAT, tariffs, duties, or other levies imposed by any laws in effect in the Cooperating Country. No such Cooperating Country taxes, VAT, charges, tariffs, duties or levies will be paid under an order resulting from this RFQ.
  3. DUNS Number: Companies or organizations, whether for-profit or non-profit, shall be requested to provide a Data Universal Numbering System (DUNS) number if selected to receive an award in response to this RFQ valued greater than or equal to USD$30,000 (or equivalent in other currency). If the Offeror does not have a DUNS number and is unable to obtain one before proposal submission deadline, Offeror shall include a statement noting their intention to register for a DUNS number should it be selected as the successful offeror or explaining why registration for a DUNS number is not possible. Contact Dun & Bradstreet through this webform to obtain a number: https://fedgov.dnb.com/webform. Further guidance on obtaining a DUNS number is available from Chemonics upon request.
  4. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.
  1. Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, meets, or exceeds the minimum required technical specifications, and is judged to be the best value based on a lowest-price, technically acceptable basis.

 

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration.  Chemonics reserves the right to waive immaterial deficiencies at its discretion.

Best-offer quotations are requested.  It is anticipated that award will be made solely on the basis of these original quotations.  However, Chemonics reserves the right to conduct any of the following:

  • Chemonics may conduct negotiations with and/or request clarifications from any offeror prior to award.
  • While preference will be given to offerors who can address the full technical requirements of this RFQ, Chemonics may issue a partial award or split the award among various suppliers, if in the best interest of USAID’s Tourism For All Project.
  • Chemonics may cancel this RFQ at any time.
  • Chemonics may reject any and all offers, if such action is considered to be in the best interest of Chemonics.

 

Please note that in submitting a response to this RFQ, the offeror understands that USAID is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented—in writing with full explanations—to USAID’s Tourism For All Project for consideration, as USAID will not consider protests regarding procurements carried out by implementing partners.  Chemonics, at its sole discretion, will make a final decision on the protest for this procurement.

 

  1. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate Chemonics, the USAID’s Tourism For All Project, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

 

This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:

  • Chemonics’ standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.
  • Any award resulting from this RFQ will be firm fixed price, in the form of a purchase order.
  • No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria.
  • Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels.
  • United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.
  • The title to any goods supplied under any award resulting from this RFQ shall pass to Chemonics following delivery and acceptance of the goods by Chemonics. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to Chemonics.

 

Section 2: Offer Checklist

 

To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ:

 

□ Cover letter, signed by an authorized representative of the offeror (see Section 4 for template)

 

□ Official quotation, including specifications of offered equipment (see Section 3 for example format)

 

□ Copy of offeror’s registration or business license (see Section 1.5 for more details)

 

 

Section 3: Specifications and Technical Requirements

 

The table below contains the technical requirements of the commodities/services. Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format. In the event this is not possible, offerors may complete this Section 3 and submit a signed/stamped version to Chemonics. All offered items must be in new condition. The full RFQ PDF version with the sample photos is part of the attachment. 

 

Line ItemCategorySpecificationsSample PhotoQuantityType of UnitUnit PriceTotal Price
1Silver and Gold hand rolling  

 

Silver & gold hand rolling machine, specifically only for ring & other small accessories.

Hand Operate mini gold Rolling Mill jewelry silver rolling mill with Maximum opening 0-5 mm tablet press machine Glossy smooth.

Size L: 305mm, W:285mm, hand rolling L: 290mm

 

 

See PDF version in the attachment.1

 

 

 

 

 

Unit 
2

 

 

 

 

 

Rolling mill

 

 

 

 

 

 

 

 

Rolling Mill & 5 Metal Rollers Jewelers Tool

·         Two flat rollers that measure approximately 3″ (76 mm)

·         One grooved roller that measures approximately 3″ (76 mm)

·         Two Patterned Rollers with a different pattern on each half that measure approximately 3″ (76 mm)

·         It has a maximum opening of 0 – 4 mm

·         Color may vary from picture

 

 

See PDF version in the attachment.

 

1

 

 

 

 

 

 

 

 

Unit

 

 

 

 

 

 
 

3

 

 

 

 

 

Metal hand file tools

 

 

 

 

Metal Hand file tools:

20pcs metal file set for shaping metal, wood, and tools, needle file set includes flat files round half round triangle file 4-way wood rasp file wire brush and needle files with portable case.

 

See PDF version in the attachment.1

 

 

 

 

Set

 

 

 

 
4

 

 

 

Bracelet Mandrel tools

 

 

 

Bracelet Mandrel tools

-Jewelry Tools Bracelet Mandrel Shaping Bangle Bracelet Sizer Tool Bangle Size Measure Gauge. Drum wood Shape, Height 200mm.

– Jewelry Tools Bracelet Mandrel Shaping Bangle Bracelet Sizer Tool Bangle Size Measure Gauge. Oval wood shape, Height: 290mm.

– Set of 3 Crucibles Melting Dishes Ceramic Casting Torch Melt Jewelry Gold Silver 150/250/500g

 

See PDF version in the attachment.3

 

 

 

 

 

 

unit

 

 

 
5

 

 

 

 

 

Quartz silica melting bowl

 

 

 

 

Quartz silica melting bowl

Set of 3 crucibles melting dishes ceramic casting touch melt jewellery gold silver, with size 150/250/500g

 

See PDF version in the attachment.5

 

 

 

 

Set

 

 

 

 
6

 

 

 

Coper Pipe

 

 

 

Copper Pipe

Copper Pipe Air Conditioner Pipe. Material: Copper. Thickness: .4-15mm (3/4)

 

See PDF version in the attachment. 

10

 

 

Roll

 

 
7

 

 

 

Stamp Handstand steel

 

 

Stamp Handstand steel

Letter & Number Punch: Stamp Handstand steel Gold silver metal | Each set with Size: 2.5, 2, 1.5 MM

 

 

See PDF version in the attachment.6

 

 

Set 
20pcs Steel Punches Set for Leather Printing Flower Jewelry Punch Stamp Jewelry Making Tools

 

See PDF version in the attachment.1

 

Set 
Metal Punch Stamp Jewellery Making Stamping Set for Engrave Handworks Artworks

 

See PDF version in the attachment.1

 

Set 
Rackerose Practical 20pcs 4mm Steel Punches Flower Punch Stamp Set Jewellery Metal Stamping DIY Tool (Multi-Colour, one Size)

 

See PDF version in the attachment.1

 

 

set 
8

 

 

Jewelry tools

 

 

Jewellery Tools Dapping Set

-Jewelry Tools 9 Pieces Dapping Set: 43-Piece Multi-Purpose Metal Forming Dapping Set w/Block, Anvil, Swage Jewelry Making Repair Metal Forming Tool

 

See PDF version in the attachment.2

 

 

set 
9

 

 

 

Ingot Mould

 

 

 

Three types of Ingot Mould

·         Double Sided Grooved Ingot Mould 9 Cast Iron Silver and Gold Bars Scrap Metals

·         Y-QUARTER Casting Melting Ingot Mould, Reversible Jewelry Ingot Mold, Oil Groove Mould Making Tools for Sheet Bar Gold Silver Casting

·         joy Merit 3Pcs Graphite Ingot Mould Crucible Refining Scrap Tool for Gold Silver

 

See PDF version in the attachment.

 

3

 

 

 

 

 

Set

 

 

 

 
10

 

 

 

 

 

Silver gold lines

 

 

 

Silver gold lines drawplate machine

Drawing silver gold lines drawplate machine Pull into gold wire jewelry tools equipment together with its Pro Round/ Semicircle Holes Board.

 

See PDF version in the attachment.1

 

 

Unit 
11

 

Silver

 

Silver:

·         Original silver bar

·         Original silver chain

·         Original silver powder

 

 

See PDF version in the attachment.600

600

600

 

Gram

Gram

Gram

 

 
12

 

Electric gold

 

Electric Gold/Silver Melting Furnace/Smelter

3kg Auto Melting Electric Furnace Melter Gold Silver smelting Crucible Set 1400W

 

See PDF version in the attachment.1

 

Unit 

 

Delivery time (after receipt of order):                       calendar days

 

Length of warranty on offered equipment:                            years.

 

Location of service center(s) for after-sales service, including warranty repair:                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     

 

Section 4: Offer Cover Letter

 

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:

 

To:                   USAID’s Tourism For All

Timor Plaza, Level 3, Unit #345-347, Dili, Timor-Leste

 

Reference:        RFQ No. RFQ-TFA-21-050

 

To Whom It May Concern:

 

We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached.

 

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ. We further certify that the below-named firm—as well as the firm’s principal officers, and all commodities and services offered in response to this RFQ—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

 

Furthermore, we hereby certify that, to the best of our knowledge and belief:

  • We have no close, familial, or financial relationships with any Chemonics or USAID’S Tourism For All project staff members;
  • We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFQ; and
  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
  • All information in our proposal and all supporting documentation is authentic and accurate.
  • We understand and agree to Chemonics’ prohibitions against fraud, bribery, and kickbacks.

 

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.

 

Authorized Signature:                                                                                                        

 

Name and Title of Signatory:                                                                                              

 

Date:                                                                                                                                 

 

Company Name:                                                                                                                

 

Company Address:                                                                                                            

 

Company Telephone and Website:                                                                                      

 

Company Registration or Taxpayer ID Number:                                                                  

 

Company DUNS Number:                                                                                                  

 

Does the company have an active bank account (Yes/No)?                                                   

 

Official name associated with bank account (for payment):                                                  

 

 

                                                                             

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