RFP – Photographer Panel to Capture Konservasi Indonesia Area Program

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Konservasi Indonesia is a national foundation established to support sustainable development in the country. We are the main partner of Conservation International in Indonesia.

We envision a healthy and prosperous Indonesia where biodiversity is valued and preserved. With offices and project sites across Indonesia, we promote a sustainable landscape-seascape approach and establish partnerships with multiple stakeholders across sectors and jurisdictions to deliver lasting impacts for people and nature in Indonesia.

As we are constantly expanding, we are currently looking Consultant to fill the following Terms below:

CONSULTANT (Individual / Group/ Company) 

Photographer panel to Capture Konservasi Indonesia Program  

 

Request for Proposals

 

Title: Photographer Panel to Capture Konservasi Indonesia Area Program

Date of Issuance: 14 January 2025

  1. Background: Konservasi Indonesia is a national foundation that aims to support the sustainable development and protection of critical ecosystems in Indonesia. We believe in the importance of multi-stakeholder partnerships across sectors and jurisdictions. Working in partnership with the government and others, we design and deliver innovative nature-based solutions to climate change, using a sustainable landscapes-seascapes approach to create lasting impacts for people and nature.
  2. Project Overview The Company aims to create a panel of qualified and experienced providers to deliver high-quality creative and digital communication services. This includes videography and photography to support Konservasi Indonesia’s programs.
  1. Terms of Reference, Deliverables and Deliverables Schedule (attached).

 

  1. Submission Details

Deadline. Proposals must be received no later than (Jan 20, 2025 + 5 pm Jakarta Time). Late submissions will not be accepted. Proposals must be submitted via email to (indonesia@konservasi-id.org and grantcontractid@konservasi-id.org). All proposals are to be submitted following the guidelines listed in this RFP.

Clarifications. Questions may be submitted to (indonesia@konservasi-id.org and grantcontractid@konservasi-id.org) by the specified date and time in the timeline below. The subject of the email must contain the RFP number and title of the RFP. KI will respond in writing to submitted clarifications by the date specified in the timeline below.

Amendments. At any time prior to the deadline for submission of proposals, KI may, for any reason, modify the RFP documents by amendment which will be posted to the KI website and/or communicated via email.

 

  1. Minimum Requirements

Konservasi Indonesia is seeking professional videography and photography freelance to produce and develop short videos that effectively support our programs. The scope of work includes comprehensive video production services, encompassing pre-production planning, on-site filming, equipment provision, and editing. We invite qualified providers to contribute to our mission by delivering high-quality visual content.

  1. Proposal Documents to Include

Signed cover page on consultants’ letterhead with the consultant’s contact information.

Signed Representation of Transparency, Integrity, Environmental and Social Responsibility (Attachment 1)

Technical Proposal.

Corporate Capabilities, Experience, Past Performance, and 3 client references. Please include descriptions of similar projects or assignments and at least three client references.

Qualifications of Key Personnel. Please attach Proposal that demonstrate how the team proposed meets the minimum requirements listed in section 5 (Minimum Requirements).

iii.     Technical Approach, Methodology and Detailed Work Plan. The Technical Proposal should describe in detail how the consultant intends to carry out the requirements described in the Terms of Reference.

Financial Proposal. Offerors shall use the cost proposal template (Attachment 3).

 

  1. Evaluation Criteria In evaluating proposals, KI will seek the best value for money considering the merits of the technical and costs proposals. Proposals will be evaluated using the following criteria:
Evaluation CriteriaScore (out of 100)
Is the proposed approach to the assignment and practical in the prevailing project circumstances?20%/ Max points
Is the presentation clear and is the sequence of activities and the planning logical, realistic and promise efficient implementation to the project?20%/ Max points
Does the consultant’s past performance demonstrate recent proven experience doing similar work?20%/ Max points
Does the consultant and the proposed personnel have the specific technical expertise for the assignment?20%/ Max points
Cost: Costs proposed are reasonable and realistic, reflect a solid understanding of the assignment.20%/ Max points

 

 

  1. Proposal Timeline (Please add other solicitation events to this timeline if applicable such as interviews or demos).
RFP Issued14 Jan 2025
Clarifications submitted to KI20 Jan 2025
Complete proposals due to KI20 Jan 2025

 

 

  1. Resulting Award KI anticipates entering into an agreement with the selected consultant by (20 January 2025). Any resulting agreement will be subject to the terms and conditions of KI’s Services Agreement. A model form of agreement can be provided upon request. This RFP does not obligate KI to execute a contract, nor does it commit KI to pay any costs incurred in the preparation or submission of the proposals. Furthermore, KI reserves the right to reject any and all offers, if such action is considered to be in the best interest of KI. KI will, in its sole discretion, select the winning proposal and is not obligated to share individual evaluation results.

 

  1. Confidentiality All proprietary information provided by the consultant shall be treated as confidential and will not be shared with potential or actual applicants during the solicitation process. This includes but is not limited to price quotations, cost proposals and technical proposals. KI may, but is not obliged to, post procurement awards on its public website after the solicitation process has concluded, and the contract has been awarded.

 

  1. Code of Ethics All Offerors are expected to exercise the highest standards of conduct in preparing, submitting and if selected, eventually carrying out the specified work in accordance with KI’s Code of Ethics [for GCF-funded projects only, add: “and the Green Climate Fund’s Policy on Prohibited Practices”]. Konservation Indonesia’s reputation derives from our commitment to our values: Integrity, Respect, Courage, Optimism, Passion and Teamwork. KI’s Code of Ethics (the “Code”) provides guidance to KI employees, service providers, experts, interns, and volunteers in living KI’s core values, and outlines minimum standards for ethical conduct which all parties must adhere to. Any violation of the Code of Ethics, as well as concerns regarding the integrity of the procurement process and documents should be reported to KI via its Ethics Hotline at www.ci.ethicspoint.com.

 

  1. Attachments:

Attachment 1: Representation of Transparency, Integrity, Environmental and Social Responsibility

Attachment 2: Terms of Reference

Attachment 3: Cost Proposal Template

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