Konservasi Indonesia is a national foundation established to support sustainable development in the country. We are the main partner of Conservation International in Indonesia.
We envision a healthy and prosperous Indonesia where biodiversity is valued and preserved. With offices and project sites across Indonesia, we promote a sustainable landscape-seascape approach and establish partnerships with multiple stakeholders across sectors and jurisdictions to deliver lasting impacts for people and nature in Indonesia.
As we are constantly expanding, we are currently looking Consultant to fill the following Terms below:
CONSULTANT (Individual / Group/ Company)
Consultant for Learning Book of Social Forestry
Request for Proposals
Title: Consultant for Learning book of social forestry
RFP No: KI-004/XI/2024
Date of Issuance: 11 November 2024
- Background
Konservasi Indonesia has carried out restoration activities through social forestry with an agroforestry scheme in the Community Forest area of forest farmer group (KTH) Saroha which is supported by Unilever, with the aim of improving forest management and monitoring to further reduce deforestation in Forest Management Unit X and applying lessons learned from good practices with Kelompok Tani Hutan Saroha to replicate and scaling across Tapsel, by replicating in 2 additional social forestry areas in Forest Management Unit X and Forest Management Unit V areas.
- Project Overview
Social forestry activities in Rianiate have been carried out since the beginning of 2020, starting from socio-economic and biodiversity survey, the formation of forest farmer group, the submission of community forest document and finally obtaining approval in March 2022, with SK.3179/MENLHK-PSKL/PKPS/PSL.0/3/2022 2022 concerning the granting of approval for community forest management to forest farmer group (KTH) Saroha covering an area of ± 159 ha. As well as restoring production forest areas that have changed their function into oil palm plantations by planting fruit crops and forest plants with an agroforestry scheme of ±22,000 stems.
This social forestry activity is carried out in Forest Management Unit X Padang Sidimpuan with a total management area of 164,287 ha. Based on the Ministry of Environment and Forestry Decree Number 150/MENLHK/SETJEN/PLA.0/2/2023 concerning the determination of the protected forest management unit area and the production forest management unit of North Sumatra Province, which is located in unit XXVII covering an area of 37,891 ha and unit XXVIII covering an area of 126,396 ha. Forest areas in South Tapanuli have high biodiversity potential but also have challenges, one of the causes is deforestation in forest areas, especially the clearing of forest areas for oil palm commodities, where from 2000 to 2012 due to the clearing of oil palm land contributed to the rate of deforestation as much as 12% of the total landscape or 77,298 ha of forest areas that have been opened.
Many learning and good practices during the process of social forestry in forest farmer group (KTH) Saroha, and still a lack of learning books on the implementation of social forestry that can be used as a reference in building social forestry at the site level, are the reason to create a learning book. This learning book is a dynamic and can be continuously updated for better results.
The Objective of the consultancy is to providing guidance participatory Community Forest implementation guidance for communities, governments, and NGOs based on learning from the implementation of social forestry in Saroha KTH
- Terms of Reference, Deliverables and Deliverables Schedule
(See Attachment 2)
- Submission Details
Deadline. Proposals must be received no later than 26 November 2024. Late submissions will not be accepted. Proposals must be submitted via email to imanalu@konservasi-id.org cc to sdamanik@konservasi-id.org and grantcontractid@konservasi-id.org. All proposals are to be submitted following the guidelines listed in this RFP.
Validity of bid. 120 days from the submission deadline
Clarifications. Questions may be submitted to imanalu@konservasi-id.org cc to sdamanik@konservasi-id.org and grantcontractid@konservasi-id.org by the specified date and time in the timeline below. The subject of the email must contain the RFP number and title of the RFP. KI will respond in writing to submitted clarifications by the date specified in the timeline below. Responses to questions that may be of common interest to all bidders will be posted to the KI website and/or communicated via email.
Amendments. At any time prior to the deadline for submission of proposals, KI may, for any reason, modify the RFP documents by amendment which will be posted to the KI website and/or communicated via email.
- Minimum Requirements
- Have at least 5 years of experience in forest restoration projects, especially those involving agroforestry concepts.
- Have been involved in writing guidelines, technical reports, or publications related to forest restoration and agroforestry schemes.
- Mastering the technique of writing easy-to-understand guides, with informative and structured language for diverse audiences.
6. Proposal Documents to Include
Signed cover page on bidder’s letterhead with the bidder’s contact information.
Signed Representation of Transparency, Integrity, Environmental and Social Responsibility (Attachment 1)
Technical Proposal.
Corporate Capabilities, Experience, Past Performance, and 3 client references. Please include descriptions of similar projects or assignments and at least three client references.
Qualifications of Key Personnel. Please attach CVs that demonstrate how the team proposed meets the minimum requirements listed in section 5 (Minimum Requirements).
Technical Approach, Methodology and Detailed Work Plan. The Technical Proposal should describe in detail how the bidder intends to carry out the requirements described in the Terms of Reference (indicate Section 3 or Attachment 2). (Add specific requirements needed in the Technical Proposal here. Include page limit if appropriate)
Financial Proposal. Offerors shall use the cost proposal template (Attachment 3).
- Evaluation Criteria In evaluating proposals, KI will seek the best value for money considering the merits of the technical and costs proposals. Proposals will be evaluated using the following criteria:
(The evaluation table below is a sample only. Add to or adjust the Evaluation Criteria below and associated scoring to fit the assignment. Adjust the scoring to match your needs. It should be as detailed as needed to ensure the best proposal is selected. It may include for example, evaluation of individual personnel qualifications, specialized knowledge, etc.
Proposals will be evaluated ONLY against the Evaluation Criteria in the RFP (no other evaluation criteria may be considered for selection).
| Evaluation Criteria | Score (out of 100) |
| Is the proposed approach and methodology appropriate to the assignment and practical in the prevailing project circumstances? | 15% |
| Is the presentation clear and is the sequence of activities and the planning logical, realistic and promise efficient implementation to the project? | 20% |
| Does the bidder’s past performance demonstrate recent proven experience doing similar work? | 25% |
| Does the bidder and the proposed personnel have the specific technical expertise for the assignment? | 20% |
| Cost: Costs proposed are reasonable and realistic, reflect a solid understanding of the assignment. | 20% |
- Proposal Timeline (Please add other solicitation events to this timeline if applicable such as interviews or demos).
| RFP Issued | 11 November 2024 |
| Clarifications submitted to KI | 14 November 2024 |
| Clarifications provided to known bidders | 18 November 2024 |
| Complete proposals due to KI | 22 November 2024 |
| Final selection sudah dipilih | 06 Desember 2024 |
- Resulting Award KI anticipates entering into an agreement with the selected bidder by 20 Desember 2024. Any resulting agreement will be subject to the terms and conditions of KI’s Services Agreement. A model form of agreement can be provided upon request.
This RFP does not obligate KI to execute a contract, nor does it commit KI to pay any costs incurred in the preparation or submission of the proposals. Furthermore, KI reserves the right to reject any and all offers, if such action is considered to be in the best interest of KI. KI will, in its sole discretion, select the winning proposal and is not obligated to share individual evaluation results.
- Confidentiality All proprietary information provided by the bidder shall be treated as confidential and will not be shared with potential or actual applicants during the solicitation process. This includes but is not limited to price quotations, cost proposals and technical proposals. KI may, but is not obliged to, post procurement awards on its public website after the solicitation process has concluded, and the contract has been awarded. KI’s evaluation results are confidential and applicant scoring will not be shared among bidders.
- Code of Ethics All Offerors are expected to exercise the highest standards of conduct in preparing, submitting and if selected, eventually carrying out the specified work in accordance with KI’s Code of Ethics [for GCF-funded projects only, add: “and the Green Climate Fund’s Policy on Prohibited Practices”]. Konservasi Indonesia’s reputation derives from our commitment to our values: Integrity, Respect, Courage, Optimism, Passion and Teamwork. KI’s Code of Ethics (the “Code”) provides guidance to KI employees, service providers, experts, interns, and volunteers in living KI’s core values, and outlines minimum standards for ethical conduct which all parties must adhere to. Any violation of the Code of Ethics, as well as concerns regarding the integrity of the procurement process and documents should be reported to KI via its Ethics Hotline at www.ci.ethicspoint.com.
- Attachments:
Attachment 1: Representation of Transparency, Integrity, Environmental and Social Responsibility
Attachment 2: Terms of Reference
Attachment 3: Cost Proposal Template
More Information
- Attachment
