Request for Proposal for the position as Individual Consultant for Technical Assistance for the Implementation of the Indonesia Policy Dialogue Fund. 304 views

LETTER OF INVITATION

Project ID: ACA/2019/408-629
KfW order no.: 506964
 Jakarta, 15th November 2021

Subject  :   Request for Proposal for the position as Individual Consultant for Technical  Assistance for the Implementation of the Indonesia Policy Dialogue Fund.

Dear Madam, dear Sir,

KfW, referred to as the “Employer” is acting as implementing agency for the project Indonesia Policy Dialogue Forum, financed by the EU-Delegation and implemented by the Government of Indonesia.

The Employer now invites qualified candidates to submit their written proposals, for the position as Individual Consultant for Technical Assistance for the Implementation of the Indonesia Policy Dialogue Fund.

The complete Request of proposal including

  • Technical Proposal – Standard Forms
  • Terms of Reference
  • Model Contract

can be received from the tender agent, Mr. Ben Klai upon written request including the bidder’s full contact details to the following email address: sk.procure@gmx.de

We would be pleased to receive your technical proposal that should include:

a) TECH-1 – signed Declaration of Undertaking (compulsory)
b) TECH-2 – Questionnaire
c) TECH-3 – Expert’s qualification form
d) TECH-4 – Updated CV

Bidders failing to submit the required documents in the prescribed formats will be excluded from the tender.

The contract period shall be approximately from February 2022 (starting within two weeks after contract award) for approximately 23 months (i.e. until end-2023). The contract will include an option of a one-time contract extension until maximum Dec 2024 if the performance is satisfactory to KfW and upon KfW’s explicit written approval. The contract extension will be based on the same terms and conditions as well as on the original fee rate including an adjustment in accordance with the relevant inflation indicator (salary-related indicator for IDN, also considering rupia/EUR exchange rate development).

The evaluation shall be carried out in three steps, based on the following criteria and point system.

1. Evaluation of your submitted documents (total 80 points)

 

1.Evaluation of Answer to Questionnaire (TECH-2) 20 pts
Clarity and completeness5
Understanding of the objective of the assignment and of the ToR5
Clarity and Comprehensiveness of presented strategy for KfW dialogue with partner10

 

2.Qualifications of individual expert  50 pts
2.1More than 10 years of professional experience in public policy.10
2.2In-depth knowledge in one or more of the following topics: public financial management, human capital development, financial inclusion, green capital market, infrastructure, or renewable energy10
2.3Sound knowledge in policy development and political reform processes.5
2.4Working experiences in the field of Policy Loans (PLs) and Result Based Loans (RBLs) or related reform financing mechanisms5
2.5Knowledge of the Indonesian political setup5
2.6Working experience with / for the Indonesian central government7
2.7Working experience in institutional reform processes, preferably in Indonesia or the region5
2.8Working experience for / with IFIs, international organizations etc.2
2.9Excellent communicator1
2.10Higher University degree (minimum master’s degree)Pass/fail
2.11Fluent in Bahasa and EnglishPass/fail
Total (maximum)70

The minimum threshold to be achieved to be invited to interviews is 52,5 points (75%).

2. Interview

After the evaluation of the technical proposal has been carried out, the three highest ranked bids which have achieved the minimum score of 60 points will be invited to interviews with the Employer.

The sequence of the individual sessions of the bidders will be drawn by chance.

For each interview, a maximum of 45 minutes will be reserved.

The 60 minutes will be arranged as follows:

 

TopicMinutes
Introduction5
Presentation of Bidder10
Interview of bidder by Evaluation committee: Standardized questions with regard to the ToR30

 

The scoring of the interviews will as following:

3.Evaluation of Interview session 30 pts
3.1Presentation of bidder10
3.2Answers to standardized questions20

 

The scoring achieved for the interview will only be considered in the overall scoring if the scoring achieved in the interview session is minimum 20 points

Interview sessions will be recorded. During the interviews the Employer will be represented by minimum two persons of whom one will be the Tender Agent.

The interviews are scheduled to be carried out within max. four weeks after submission deadline and held via video-conference upon invitation by KfW. The exact date and time as well as all technical specifications for the videoconference will be communicated to these three bidders in due course and with minimum 5 working days in advance. Until then, the detailed questionnaire will also be communicated towards the bidders.

All related costs – if any – shall be borne by the bidders themselves.

 

  1. Financial proposal

The minimum score to be achieved for the overall technical evaluation (i.e. evaluation of technical proposal and interview session) is 72,5 points to be generally qualified for submitting a financial proposal. Of those generally qualified for submitting a financial proposal only the three highest-ranked bidders  will be contacted in writing by the Tender Agent to submit a financial proposal.

The Financial Proposal shall be calculated under the assumption that services will be remunerated on a lump sum basis.

The Consultant shall calculate the Financial Propsal by using Form FIN-1 – MS Excel based calculation tool provided by KfW as part of the RfP.  For the quotation only EUR is allowed. Form FIN-1 will be made available only to those three highest-ranked bidders who have been invited to submit a financial proposal in due course.

For the evaluation and comparison of Financial Proposals the fee rates per day will be considered.

The contract will be awarded to the highest-ranked bidder. The weights given to the technical and finanical score will be 80% technical and 20% financial.

Please be informed that KfW is not obliged to select one of the candidates.

8 . Please submit your quotation at the latest by 10:00 am (German time) on 7th January 2022 at this email address: sk.procure@gmx.de

We look forward to receiving your proposal. Should you have any queries please do not hesitate to contact the Tender Agent at the email-address mentioned above. Deadline for clarification requests is 13 days before the end of the submission period.

Yours faithfully

Ben Klai,

Tender Agent on behalf of KfW

 

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