ReAdvertise Call for Proposal : Consultant Baseline Study & GESI Situation Analysis on East Nusa Tenggara for FutureMakers Project 324 views

Job Expired
Location :Kupang City & Kupang Regency (NTT)
Application Date:May 17th,2022
Contract type :Professional Service Contract
Working Language :The report will be submitted billingually (English & Bahasa)
Expected Starting Date :Soon
Contract Period :3 Months

1. About Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. One of Yayasan Plan International Indonesia (YPII) key program areas is working on Youth Economic Empowerment. YEE Program focuses on providing equal opportunities for girl and young women to secure jobs. Within the last two decades, Indonesia’s emerging economy has transitioned into middle income country with one of the fastest developing economies in Asia. However, the unemployment rate particularly for youth tends to be highest, far above the country’s national average. With the fourth largest youth population in the world (over 44.5 million youth between the ages of 15 and 24 among them are more than 21.7 million young women) , youth unemployment has become a major issue for the Government of Indonesia (GoI). Currently, young women (15-24) account for 15.2 per cent of the unemployed in Indonesia. Female unemployment is more than double than their male counterparts.  As result, many Indonesian youth resort to taking work in the informal sector where wages are lower and positions are less stable. Many youth also hardly reach their full potential and attain an adequate standard of living because they are unable to find steady jobs or start their own businesses and/or take part in the economy at large.

Plan International Indonesia has been operating in Indonesia since 1969, according to the Memorandum of Understanding with the Government of Indonesia. In 2017, Plan International Indonesia transformed into Yayasan Plan International Indonesia; registered by the Ministry of Law and Human Rights. This transformation aims to reach more children, especially girls in Indonesia.

Overview of the Future Makers Project

The Indonesian youth unemployment rate in 2019 pre- COVID-19 was at 18% according to the Youth Development Index (YDI), with young people representing 40% of all unemployed people. According to the YDI, young people were 64% more likely to lose their job due to COVID-19 and in August 2020 the youth unemployment rate had increased to 20% (National Employment Survey 2020).

Entrepreneurship as an alternative to wage employment is not a new phenomenon for the young people of Indonesia, however many existing small enterprises are small-scale, subject to family control and lack relevant skills, technology, and capital. Negative stereotypical community perceptions of young people lead to the marginalisation of youth and a lack of recognition of their potential economic value to the community. Young women are particularly under-valued and their basic rights are often ignored; they are seen a burden to the family and economically unproductive.

Women-owned businesses face additional challenges due to restrictive gender stereotypes and fewer opportunities such as training and access to capital. The situation is even more complex for people living with disabilities who are often overlooked and not given the space and opportunity to contribute to their communities and the wider society.

The creative economy in Indonesian has huge potential. From 2015, it continually grew in terms of contribution to Indonesia’s GDP, labour absorption and export value, and in 2019 the craft industry contributed 14.9% to Indonesia GDP. This project will take place in NTT, where there is a rich heritage of weaving, particularly by women. Fashion and craft made up 25% (over USD 2m) of the whole creative economy in 2016. The Ministry of Tourism and Creative Economy states that the craft sector only experienced 3-5% decline during the pandemic and showed signs of rebounding by the end of 2020. Furthermore, the NTT government highlighted the craft industry as one to receive support to boost tourism.

400 young people, aged 16-29 years, living in Kupang City and Kupang Regency, East Nusa Tenggara Region (NTT), will directly benefit from this project. Plan Indonesia will work with disadvantaged, marginalised young people, prioritising young women and young people living with disabilities with low incomes and those particularly vulnerable to economic shocks and disproportionately affected by COVID-19.

Project participation selection criteria will include: potential/viability of the area/location for a green craft industry; local government support and commitment to youth businesses in the craft industry; existing infrastructure and market readiness for the products/service that will be developed; individual motivation and interest levels towards entrepreneurship; families’ permission for young people to join the programme. Plan Indonesia will recruit project participants in a manner appropriate to the local context, using either digital means or working with village councils and local partners to identify potential participants.

The Future Makers Project is collaboration between Yayasan Plan International Indonesia (YPII) and Standard Chartered Foundation (SCF)which objectives: Young people (young women and young people living with disabilities in particular) pursue decent work opportunities of their choosing in craft sector in the project area

2. Baseline Study Focus

a. Purpose of the Baseline

The main purpose of this study is to gather first-hand information in order to define the baseline (including GESI aspects) and accurately track the impact of the YPII intervention through Future Makers project.

The purpose of this assignment is:

  • To identify the baseline value Future Makers project outcome that being implemented by YPII in 2 districts in East Nusa Tenggara province, i.e. Kupang City and Kupang Regency, related to:
  • youth gain entrepreneurship self-efficacy in relation to green business development within the craft sector,
  • local government and stakeholder support youth to improve their business
  • family supports young people’s efforts in running their businesses and provide access to available resources
  • To carry out a GESI situation analysis based on the scope and project context to examine the perception of women and men regarding gender equality, the differences between the roles and responsibilities, the power dynamics they hold, differences in needs, strategic interests, barriers/constraints, opportunities and the impact of these differences on the lives of women. The assessment findings and recommendations are expected to refine and adapt project interventions to effectively response to the realities and needs of potential young women young people living with disabilities beneficiaries participating in the project.

b. Research Question

The following are research questions for the baseline study and GESI situation analysis:

  1. Baseline
  • Does the target youth have experience in developing their business especially green business within the craft sector?
  • How is current/assessment of youth self-efficacy in entrepreneurial?
  • How is the inclusive value chain practice in youth business?
  • How is local government and stakeholders support youth business development and their education
  • How is the involvement of youth and level of youth leadership in community organization?

2. Social Position and Roles

  • How is the position of young people in domestic and public sphere? Is there any difference between young women and young men?
  • What are the social norms (obligations, prohibitions, and perceived responsibilities in domestic and public sphere) related with the young people, in particular young women and young people living with disabilities roles?
  • Who has power in influencing norms, role and position young people, in particular young women and young people living with disabilities?
  • How is the accessibility of people with disabilities in the community activity and share their though and idea and barriers they face?

3. Sexual Reproductive Rights and GBV

  • Are youth feel safe in conducting economic activities? If not, what factors contributed to the situation? Is there any differences between young men and young women and young people living with disabilities?
  • Is there any factors related with reproductive function of young women that contribute to any decision in relation with economic participation?

3. Users of the Research

The result of the baseline study will benefit and utilized by the following users:

  1. Yayasan Plan International Indonesia: Program Director, YEE Program Manager, Influencing and Communication Team, MERKM Team Future Makers Project Team
  2. Standard Chartered Foundation
  3. Future Makers project partner

4. Research Methodology

Desk Review Entrepreneurship

Through its green skills program in agriculture Plan Indonesia provides hands-on training and wrap-around support from the initial phase and accompany young people in one production cycle from improving access to resources (e.g land, cultivation technology), skills as well as including young people as potential players in the local market ecosystem. In its  first phase of the program, the project created local youth champions in the agriculture business that influence families and communities that become important milestones in the expansion and adoption of the program in other areas.

The baseline study and GESI situation analysis will be using mix-methods by combining the two approaches both quantitative and qualitative for data collection and data analysis. Quantitative data collection will be conducted by using structured questionnaires, while qualitative data will be collected through interview with informer from targeted respondent. With consideration to the potential risks of harm and due to restriction of mobility during the COIVD-19 pandemic.

a. Sample

The baseline study and GESI situation analysis will determine the sample 0f 400 potential project participants (young women and young people living with disabilities in particular) as population. This study will also conduct KII to private sectors, local governments representatives, local business leaders, community leaders, head of villages and other related stakeholders.

Total sample will be disaggregated according to the following:

  1. By sex: 60% of young women and 25% of young people living with disabilities
  2. By age: 16 to 29 years old young people

This study will use purposive sampling method to select the research respondents. The consultant should provide sampling matrix based on project survey instrument.

Any method proposed needs to be in line with Plan International’s MERL Standards, namely that it is ethical and consider the needs and wellbeing of any respondents involved including age, sex, disability, and areas.

4.2   Participant Selection and Recruitment

The respondents will be selected using purposive method by consultant as proposed in sampling matrix. YPII will share the list of potential target group to be selected as participant at the preliminary / inception briefing, once the consultant is selected. For data in-take, the consultant will provide link for respondents to access survey’s question and fill it out online.

5. Ethics and Child Protection

Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with Ethical MERL Framework and our Child and Youth Safeguarding Policy. All applicants should include details in their proposal on how they will ensure ethics and child protection in the data collection process. Specifically, the consultant(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The consultant(s) shall also explain how confidentiality and anonymity of participants will be guaranteed.

All Plan International staff and consultants hired by Plan International must adhere to Plan Internationals Child and Youth Safeguarding Policy. The consultant must obtain written/ verbal consent from the respondents of primary data collection. Details on child and youth safeguarding will be provided during the inception briefing.

6. Key Deliverables

Within the timeframe of the consultancy, the research consultant(s) shold complete the following deliverable:

Table of Deliverables:

DeliverableFormatLengthDueDetail
Signed Contract by YPII and ConsultantYPII Consultant Contract FormatStandard YPII Consultant Contract Format Week 3 of March 2022Consultant Contract will be prepared and provided by YPII’s Procurement
Research design (design study) & Work Plan submittedYPII Research Design and Work Plan Format  Week 4 of March 2022In English and will be sent to Future Makers PM, MER Specialist and Procurement
Review Design Study by YPII  Week 5 of Marc 2022Reviewed by MERKM Manager, MERKM Specialist and YEE PM
Revised Design Study by Consultant submitted  Week 5 of Marc 2022Consultant
Reviewed Design Study by YPII  Week 1 of April 2022Reviewed simultaneously by YPII
Final Design Study, Workplan and Data Collection ToolExcel and Form or other online Data Collection application Week 2 of April 2022Consultant will provide data collection tool using excel and YPII Form 365 application in Indonesian
Data Collection Tool trial  Week 3 & 4 of April 2022Consultant
Quantitative and Qualitative Data Collection  Week 5 of April 2022Consultant
Clean survey result and analysis outputsExcel Week 1 of May 2022Consultant will provide clean survey result and its analysis outputs
Draft 1 report submittedReport Template Evaluation Research YPIIMaximum of 40 pagesWeek 2 of May 2022Draft research report will be provided by consultant in English
Review Draft 1 Report by YPII  Week 3 of May 2022MERKM Manager, MERKM Specialist, YEE PM
Submit Revised Draft (2) Report   Week 4 of May 2022Consultant
Reviewed of Revised Draft Report by YPII  Week 5 of May 2022Reviewed simultaneously by YPII
Submission of Final Study Report   Week 1 of June 2022Consultant
Final Baseline Report including Executive Summary, Presentation and Annexes: Completed Consent Forms; Respondent Quantitative Data (Row Data, Cleaned data, and data analysis tabulation); Qualitative Data (Transcription of the interview)Report Template Evaluation Research YPIIMaximum of 40 pages Week 2 of June 2022Research report will be provided by consultant in English complete with Executive Summary and Annex (Research Instrument, Analysis result, etc)

7. Timeline

ActivityDateDays of WorkResponsibleIndividuals Involved
Baseline Term of Reference Development and Approval 10 – 28 Feb 2022 PMPM, MERKM Manager, YEE PM, MERKM Specialist
Advertising for Consultant 1 – 6 March 2022 Procurement and CommsTeam Procurement, Digital Communication Specialist
Selection and administration process 7 – 17 march 2022 ProcurementProcurement and Team of Panelist (TBD)
Sign Agreement with selected consultant21 March 2022 Admin ManagerED, Consultant
Preliminary discussion with selected consultant 23 March 2022 PMPM, MERKM Manager, YEE PM, MERKM Specialist
Submission of design study28 March 2022   
Review design study and workplan by YPII1 – 3 April 2022 PMPM, MERKM Manager, YEE PM, MERKM Specialist
Revision of draft 1 design study by consultant4 – 7 April 2022 PMPM, MERKM Manager, YEE PM, MERKM Specialist
Submission of Revised Design (draft 2) Study by Consultant8 – 11 April 2022 Consultant 
Review Draft 2 design study and workplan by YPII12 – 15 April 2022 PMPM, MERKM Manager, YEE PM, MERKM Specialist
Approval Design Study, Workplan and Tools by YPII16 April 2022 PMPM, MERKM Manager, YEE PM, MERKM Specialist
Data Collection Tools Testing18 – 19 April 2022 Consultant, YPIIPM, MERKM Specialist
Data Collection20 April – 4 May 2022 ConsultantPM, MERKM Specialist
Data Cleaning and Analysis5 – 6 May 2022 ConsultantPM, MERKM Specialist
Submission of Draft 1 Study Report8 – 9 May 2022 ConsultantPM, MERKM Specialist
Review of Draft 1 Study Report by YPII11 – 14 May 2022 PMMERKM Manager, YEE PM, MERKM Specialist
Revision of Draft Study Report by Consultant16 – 18  May 2022 ConsultantPM, MERKM Specialist
Submission of Draft 2 Study Report by Consultant19 May 2022 PM, ConsultantPM, MERKM Specialist
Review of Draft 2 Study Report by YPII23 – 27 May 2022 PCMERKM Manager, YEE PM, MERKM Specialist
Revision of Draft 2 Study Report30 May – 3 June 2022 Consultant 
Submission of Final Report by Consultant3 June 2022 Consultant 
Approval by YPII6 May 2022 MERKMPM, MERKM Manager, YEE PM, MERKM Specialist
Submission of Other Deliverables10 June 2022 ConsultantPM, MERKM Specialist

8. Table of Payment Schedule

MilestoneDetailAmount to be Paid (%)Expected Timeframe
Signing Contract and Submission of Design Study 40%10 days upon contract signing
Final Report Accepted by YPII 60%10 days upon the acceptance of research report and agreed by YPII

9. Budget

The total amount paid to the consultant(s) in addition to the daily rate of the consultancy includes the total budget necessary to conduct the evaluation. Specifically it includes:

  • IT equipment
  • Translation costs
  • Internet credit
  • Travel costs
  • Evaluation implementation cost
  • Insurance
  • Expenses/per diems
  • VAT/taxes

YPII will provide support for logistic arrangements as relevant. This might include key documents, facilitating contact and support letters to access key respondents.

The consultant is expected to present a budget table outlining how the requested total budget splits into the items mentioned above.

10. Expected Qualifications

The required skills and competences for the consultant are:

  • At least 7 years’ experience in conducting baseline, mid-term and end-term evaluations with (I)NGOs
  • Specific knowledge and expertise in economic growth or youth entrepreneurship, green business
  • Regional working experience in Eastern Indonesia
  • Proven experience in quantitative and qualitative data methodology and analysis
  • Proven experience with a portfolio and recommendations
  • Good communication skills, with the ability to explain complex problems or concepts in simple and easy-to-understand language
  • Experience in researches involving marginalized or vulnerable youth and communities (desirable)
  • Demonstrated understanding of and commitment to children’s rights, gender equality and development issues and include GESI Specialist as team member
  • Experience in working across multiple sectors including with INGOs. Knowledge of Plan International/Plan Indonesia and its work (desirable)
  • Fluent in Indonesia language and proficient in the use of English both oral and written

11. Application

Yayasan Plan International Indonesia (Plan Indonesia) will coordinate the application and hiring process locally. Firms/teams of consultants with relevant expertise and portfolio are invited to apply for the assignment by sending:

  1. A letter of intent expressing the consultant’s or firm’s capabilities and qualifications including a response to the ToR
  2. Proposal of the assignment with the following content:
  • background;
  • approach and methodology of the assignment outlining key activities and key deliverables produced and proposed content of the evaluation;
  • workplan;
  • Ethics and child safeguarding approaches, including any identified risks and associated mitigation strategies;
  • personnel involved including their CVs and detail task and responsibilities related to the evaluation;
  1. Proposed detailed budget, including daily fee rates, expenses, taxes, etc. for all personnel involved as outlined above
  2. Proposed timelines
  3. Organization Profile with the information on: (a) current and previous relevant works and clients/users; (b) CV of the personnel involved in the assignment and their key responsibilities/roles in the assignment.
  4. Police Certificates of Good Conduct

The application can be sent electronically through the email: Yayasan.procurement@plan-international.org mentioning the code [Future Makers_Baseline and GESI Situation analysis_Name] in the email subject. Required documents shall be submitted no later than Tuesday, May 17th, 2022

Women-owned businesses are encouraged to join the bid

All submissions will be treated in confidence.

Only shortlisted candidates will be notified and invited for interviews.

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