PROJECT MANAGER for ASEAN Digital Literacy Programme 239 views

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Job Description

Project Management:

  • Monitor the implementation of the work plan by ensuring i) communication and mutual consultations in view of a perfect collaboration among all concerned stakeholders; and (ii) that activities are executed in due time and deliver outputs products that directly contribute to the attainment of the objectives of the project;
  • Monitor budget, project timelines, risk, and deliverables
  • Report and Communicate with the Head of Programme in the following areas; procurement, developing and executing work plans, disbursement, and reporting in collaboration with relevant partners, ASEAN Secretariat and Google.org
  • Prepare/update Annual Work Plan and its budget based on the approved project activities with consultation with Head of Programme and partners;
  • Liaise with internal (e.g. other units) and external stakeholders (e.g. partners supporting ASEAN Digital Literacy Programme) to ensure effective coordination of the ASEAN Digital Literacy Programme with other ongoing related activities in the relevant countries;
  • Coordinate with ASEAN Foundation’s team regarding monitoring the performance of the project against the results management framework in the proposal;

Project Finance:

  • Work closely with the Finance unit to provide relevant financial reports and narrative progress reports of the project fund
  • Coordinate budget re-phasing exercises, if needed;
  • Financial and substantive monitoring of the project activities, identification of operational and financial problems, development of solutions;

 Project Administration

  • Maintain an updated database of contacts and project files and documents;
  • Manage the logistical support for the organisation of events, workshops, and meetings in the project;

 Project Communication

  • Work closely with the Head of Communications of the ASEAN Foundation to use digital and social media tools to promote and engage participants in the project;
  • Write project reports for annual reports, donor reporting;
  • Support the development of communications materials, including brochures, press releases, and graphics;
  • Take minutes at various events;

 Others

  • In consultation with Head of Programme and/or Executive Director, represent ASEAN Foundation with travels to targeted countries for project preparation, implementation, monitoring, and evaluation as needed;
  • Other responsibilities related to the ASEAN Foundation as needed;
  • Attend to assigned tasks provided by the Head of Programme and/or Executive Director, as required

Job Requirements

Education and Experience

  • A minimum of bachelor’s degree in social development or relevant fields including Education and Social Sciences;
  • A minimum of six (7) years of working experience in social development project management in any international development organisations or donor organisations or four (4) years of working experience in the same area for the postgraduate degree;
  • Proven experiences in Research and Grant Management in international development organisations or international donors.

 Desirable

  • Possess Information, Communication, and Technology (ITC) background either by formal education or by training and courses;
  • An event management generalist with a proven track record in managing or arranging project events.

Qualifications and Technical Skill

  • Proven experience in strategic and programme planning processes;
  • Strong writing and organisational skills and attention to detail;
  • Understanding of multi and bilateral donor policies and procedures;
  • Experience in virtual and in-person presentation skills;
  • Comfort with managing diverse tasks simultaneously;
  • Emerging market work experience, ability to demonstrate commitment to creating opportunities for improved lives and livelihoods;
  • Excellent communication and writing skills in English;
  • Proficient in Microsoft Word, Excel, PowerPoint and digital media;
  • Skills in employing media and publication development tools

Desirable

  • Experience working in a virtual setting with a regional team;
  • Knowledge of or experience with global pro bono programmes or other volunteer programmes;
  • Knowledge of or experience in a CSR department of a multinational corporation;
  • Knowledge of another ASEAN language other than Bahasa Indonesia;
  • Ability to travel internationally up to 10%.

Personal Qualities

    • Ability to work independently and as a team player who demonstrates leadership and can work with partners and communities in a sensitive and participatory manner;
    • Able to communicate clearly and sensitively with internal and external stakeholders as a representative of the ASEAN Foundation, and this includes effective representation skills;
    • Flexible, creative, responsive, able to take initiative, reliable, able to follow through on tasks, able to work within systems and procedures, open to learning, able to work effectively in a small team environment involving the sharing of information and at times sharing workloads;
    • Has the ability to work in diverse cultural contexts in a culturally appropriate manner;
    • Has a capacity to make accurate self-assessment particularly in high stress and high-security contexts; and
    • Well-planned and organised even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.

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