Project Coordinator

DAI is seeking qualified candidates for the Project Coordinator position on a project addressing labor exploitation in the ASEAN region. This will be a full-time position based in Jakarta.

Background

Collectively, the 10 countries that comprise the Association of Southeast Asian Nations (ASEAN) contribute more than 20 percent of global fish production. As the fishing industry has tried to meet growing global demand, oversight has not kept pace. As consumer demand has grown, competitive pressures and declining catch rates, coupled with insufficient regulation and minimal oversight, have created incentives for illegal, unreported, and unregulated fishing, and allowed exploitative and abusive treatment of workers to proliferate, including treatment that rises to the level of forced labor and trafficking in persons.

The project aims to build the capacity to coordinate and collaborate across ASEAN to mitigate forced labor and promote responsible labor practices in the fishing industry.

Purpose

The Project Coordinator will assist the Project Director to organize events and meetings as well as providing financial stewardship and ensure secure financial transactions for the project, with the support of the home office project team.

Objectives and Duties

Activity Coordination:

• Assist in the management of project activities, events, training sessions and workshops, including coordination of logistics and procurement as required.
• Provide administrative support to project activities and program development meetings with partners and stakeholders, documenting proceedings and filing documents and notable email exchanges as needed.
• Support strategic work planning, activity design and implementation, and manage the closeout of activities.
• Arrange and schedule meetings and appointments with ASEC and other stakeholders as required
• Manage the TAMIS database and provide inputs in coordination with the M&E officer.
• Facilitate customs processes for equipment and visa processes for international employees.
• Book and confirm air tickets, hotel reservations, and other arrangements for travel not associated with specific activities.
• Other tasks as requested.

Accounting:

• Coordinate monthly collection of timesheets and annual/sick leave documents.
• Serve as the project petty cash custodian.
• Manage project vehicle-related expenses, reconcile taxi vouchers.
• Review weekly vehicle expense reports.
• Provide overall coordination and management of project activity funds by outcome, including project planning and reporting results.
• Support the Project Director in developing concept notes and corresponding budgets.
• Manage overall operations and financial administration ensuring compliance with DOL/ILAB regulations and DAI policies.
• Monitor expenditures and human resources.
• Other tasks as requested.

Qualifications:

• Indonesian Citizen.
• Bachelor’s degree in Business, Public Administration, Finance, Accounting, Human Resources, Social Sciences or related disciplines
• Minimum of three years of experience coordinating projects and meetings, preferably in ASEAN and/or within the Countering Trafficking in Persons sector.
• Proven experience in operationalizing large budget projects at the national or regional-level.
• Experience in managing large budget projects and accounting processes is highly desirable.
• Proven diplomacy skills and experience working in a fast-paced environment.
• Fluency in English is required.

The Project Coordinator will be based in Jakarta and will report directly to the Project Director.

APPLICATION SEND

Interested applicants are invited to send their CV to ALFARecruitment@DAI.com. Please send applications no later than August 30, 2024. Applicants are instructed to write “Project Coordinator Application – NAME” as the Subject line of their email. We regret that we are unable to acknowledge receipt of all applications and only shortlisted candidates will be notified.

ABOUT DAI

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.