Project Coordinator (Consultancy) Doctors Without Borders/Medecins sans Frontieres Spain 485 views

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Background

Doctors Without Borders / Médecins Sans Frontières (MSF) Spain is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural and man-made disasters and exclusion from healthcare in more than 65 countries. MSF offers assistance to people based on need and irrespective of race, religion, gender or political affiliation.

MSF currently has a country coordination office in New Delhi which is part of the Asia Coordination Team (ACT) which oversees the medical activities of MSF in India as well as those of regional partner organisations in a number of countries in Asia.

MSF was awarded the Indira Gandhi Prize for Peace, Disarmament and Development in 1996 and the Nobel Peace Prize in 1999.

MSF-Spain has a transversal interest in the early detection of sepsis. As part of the Asia strategy, MSF-Spain is developing a multi-country study in Vietnam, Indonesia, Cambodia, Laos and the Philippines (list to be finalized) where the objective is to work through implementing academic institutions to develop, facilitate and implement the study.

The study will essentially involve identifying appropriate ´remote´ study sites where different biomarkers and severity scores can be tested to identify combinations that may be used to better identify those patients higher at risk of sepsis and facilitate early and appropriate referral. There is no plan for a formal/typical MSF presence in each of these countries – this will be an atypical ´partnership´ project where MSF will have more of an oversight and facilitative function, rather than as implementers.

In addition to the study, MSF-Spain is also interested in responding to potential emergencies in the country and SE Asian region. As such, the project team will be small, based in Jakarta, Indonesia, comprising of a Project Coordinator, Research Coordinator and Administration (Finances, Human Resources and Supply) Manager. MSF Spain is expected to support a local Indonesian foundation in the coming year and staff will transition administratively to this foundation once agreements are formalized in Q1 2020.

GENERAL

Number of posts available: 1

Location: Jakarta. This will be a posting that will require substantial travel. The position is expected to require 60% travel to ensure that all study sites are being appropriately monitored and for the follow up of registration processes within each country.

Last application date: 5th December, 2019

Starting date: 1st January 2020

Availability: 1 year; with possible extension.

Email: msfe-hanoi-admin@barcelona.msf.org  and apoorba.mitra@barcelona.msf.org

Purpose of the Position

In close collaboration with the Asia Coordination Team, defining the operational strategy for the project. Being responsible for MSF’s operational response in the project and coordinating MSF’s programme execution and identifying the population’s health needs and the humanitarian issues at stake. Ensuring compliance to MSF’s charter, ethical standards and policies in order to realize organizational objectives and improve the target population’s health conditions and humanitarian situation. The role will involve a large amount of representation and negotiation with multiple stakeholders including senior government officials, academic actors and site study teams.

FUNCTIONAL AND HIERARCHICAL LINES

Hierarchically and functionally accountable to Regional Director Asia (based in Delhi) and hierarchically supervises the Research Coordinator and Administration (Finances, Human Resources and Supply) Manager.

Main responsibilities

In close collaboration with the Regional Director – Asia, representing MSF and defending its interests before local authorities, local NGO’s, donors, military organizations and media to realize an active positioning and a positive public image. Raising awareness in the target population about the existence of MSF’s programs.

  • Monitoring and analyzing the political and humanitarian situation in the project area in order to identify the population’s health status and needs. Establishing and maintaining contacts with key stakeholders and carrying out exploratory missions in order to identify potential fields of intervention. Leading negotiations for access and defining risks and constraints in order to make project proposals, set project targets and to calculate material, human and financial resources needed. Bearing witness, documenting and raising awareness for the target populations needs/distress.
  • Being accountable and supervising the execution of programs, including emergency response activities. Ensuring that the MSFs technical and ethical standards are followed and objectives are achieved. Coordinating activities with other MSF sections in the project region
  • Being responsible for the proper application of HR policies and associated processes in the project (recruitment, briefing/debriefing, evaluation, staff learning and development and internal communication) in order to ensure both the sizing of the team and the amount of knowledge required for the project activities. Briefing the teams on context related issues. Ensuring the associative character of MSF is reflected in the briefing of all MSF staff, maximizing their commitment to MSF values and project’s goals
  • Supervising the implementation of safety and health protocols in order to ensure safe working conditions for the project staff, ensuring, together with Medical Coordinator, an optimum psychological status of all project staff, looking for and suggesting solutions in case of mental health related issues
  • Evaluating program performance and providing all the required reports to Regional Director – Asia on project planning, project monitoring and project evaluation in line with Mission reporting cycle
  • Being accountable for the proper planning, sizing, and coordination of all financial and material resources needed in the project. Agreeing on the annual budget and ensuring a proper control of financial indicators and the project budget.
  • Supervising the project material resources put at MSF’s disposition in order to ensure a correct use and its longevity. Supervising all orders (medical and logistical) and the Project’s purchases as well as the financial indicators, with the support of the capital referents, in order to ensure efficiency and early detect deviations and its causes.
  • Defining and updating, in close collaboration with the Regional Director – Asia, the Project’s security policy and strategic response to emergencies, reporting any concerning issue, in order to improve risk working conditions and to ensure staff’s full adherence to security rules and protocols.
  • Establish and collaborate relations with appropriate academic partners in the countries of interest
  • Represent MSF with government and regulatory authorities in relation to study activities
  • Participates in exploratory missions, situation assessments (defining medical operational priorities when needed) and the development of the project policy, annual plan, budget review and project proposal and reports to donors. Ensures regular contact with MoH and other local medical actors
  • Is responsible for writing monthly situational reports and updates to the Asia Medical Coordination in order to ensure a proper monitoring of the program
  • Coordinates, supervises, coaches, supports and evaluates the medical team members’ performance to improve the medical components of the project and ensure compliance with MSF standards as well as study protocols.
  • Plans and oversees, in close coordination with the Research Coordinator and local implementing partner, the associated processes (recruitment, training, induction, performance evaluation, development and internal / external communication) of the study staff of the project in order to ensure both the sizing and the amount of knowledge required and improve staff capabilities.
  • Supervises an efficient management of study sites and medical equipment, in collaboration with the Logistics department and project biomedical service and in consideration of program directions and protocol changes.

TRAVEL:

Please note that the position would need to travel about 60% of the time to between various SE Asian countries (non-negotiable)

REQUIREMENTS:

Qualifications:

  • Essential University degree or paramedical diploma desirable
  • Desirable degree in Project Management or HR Management.

Work Experience:

  • Essential 2 year field experience with NGOs or academic organizations, and ideally previous experience overseeing and negotiation roles.

Specific skills:

  • Ability to work remotely with teams based in different locations.
  • Computer proficiency in MS Excel and Word;
  • People Management and Development;
  • Commitment to MSF Principles;
  • Behavioural Flexibility;
  • Results and Quality Orientation;
  • Teamwork and Cooperation.
  • Essential computer literacy (word, excel and internet); knowledge of Epi-Info, SPSS or analytical package

Languages

  • Essential fluent spoken and written English, Bahasa Indonesia

Competencies

  • Strategic vision L2
  • Leadership L2
  •  People Management and Development L3
  • Service Orientation L3
  • Teamwork and Cooperation L4

Others

  • Indonesian national residing in Indonesia
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