Position Title: Program Officer
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.
Overview: The Program Officer (PO) supports the diagnostics and surveillance systems capacity building work for the USAID Infectious Diseases Detection and Surveillance (IDDS) project that serves the Global Health Security Agenda, TB programs and other related initiatives. IDDS supports select governments and their relevant ministries in the strengthening of their human and animal health diagnostic systems for infectious diseases, TB and antimicrobial resistance (AMR).
The IDDS project has three key objectives:
- Improve the detection of diseases of public health importance and identification of AMR through an accessible, accurate, adaptable, timely and integrated diagnostic network
- Improve the quality of real-time surveillance systems for pathogens of greatest public health concern, including AMR and zoonotic diseases
- Generate evidence-based guidance and innovative solutions to strengthen in-country diagnostics and surveillance systems
The Program Officer (PO) provides support and assistance to the technical team on project management and implementation activities in Jakarta. The PO coordinates with the FHI 360 Country Office and IDDS HQ to support the technical team in project implementation, M&E activities, drafting communication and reports, and support budget development and implementation. The PO is responsible to support project assistant in administrative duties as needed and will particularly support the technical team regarding event arrangement and providing support to GOI officials interacting with IDDS.
The position is based in Jakarta, Indonesia.
DUTIES AND RESPONSIBILITIES
- Support the development, implementation and monitoring of project workplans and budgets.
- Assist technical team members with the preparation of routine and ad hoc project reports, such as monthly/quarterly/annual reports and annual workplan
- Support the project monitoring and evaluation such as developing the M&E plan, data collection, and serve as the M&E focal point to stakeholders.
- Document and share project accomplishments, lessons learned among internal and external stakeholders
- Ensures that all deliverables are tracked, monitored, and delivered.
- In collaboration with the Project Assistant, assist in the coordination of travel authorization (TA) and travel expense report and staff travel arrangements as needed.
- In collaboration with the finance/operational staff member, assist local procurement in accordance with FHl 360 and USAID regulations and procurement plans, including oversight of all bids and billing as appropriate, ensure an accurate project inventory of all IDDS property, and ensure all borrowed equipment is returned after use by staff and/or
- Work closely with project assistant, and provide tasks as needed in coordination with respective supervisor.
- Oversee the maintenance of the comprehensive electronic and paper filing system and ensure project documents are all stored on IDDS SharePoint
- Maintain and distribute project materials as appropriate or as directed by senior project staff.
- Perform other duties as
- Bachelor’s degree in business studies or public health or related field.
- At least 5 years’ relevant experience in project management and administration.
- Must have prior work experience on USAID.
- Working knowledge of office software, including Word, Excel and PowerPoint.
- Must be well organized, self-starter with attention to detail.
- Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian. Good English skills desired.
- Must have experience with U.S. government rules and regulations and experience working in an international NGO environment.
- Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
- Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff and country office as needed.
- Able to work independently and on a team.
- Ability to meet deadlines with strong attention to consistency, detail, and quality.
- Ability to travel within country if needed.
- Authorization to work in Indonesia.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and an outstanding benefit package.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is committed to providing equal employment opportunity without regard to race, color, religion, sex, gender identity, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities.
Interested candidates please submit your CV to FHI 360 career portal below by the latest 25th July 2021