Procurement Officer 306 views

Job Expired

Position Title                     : Procurement Officer
Location                              : Jakarta
Period of Assignment       : March 2022 – March 2023 (1 year) with a possibility of extension

BACKGROUND:

The Australia-Indonesia Partnership Towards an Inclusive Society (AIPTIS) is a $75m, 5-year investment (2021-25) that will contribute to the broader development goal of No one is left behind – more marginalised people participate in and benefit from Indonesia’s socio-cultural economic, and political development

AIPTIS continues Australia’s support to Indonesia’s prosperity, building on advancements in the areas of gender equality and women’s empowerment, social inclusion, and civil society strengthening. This includes experience and lessons working in community-driven development, civil society programs, women’s empowerment, and inclusive development programs – most recently through MAMPU and Peduli. It also builds on decades of work by Indonesian CSOs and social movements, including the women’s movement to advance GEDSI.

AIPTIS supports the shared policy priorities of GoI and GoA. It is aligned with Pillar One of the Indonesia- Australia Comprehensive Strategic Partnership, and the associated Plan of Action, which commits to cooperation to “address poverty and inequality, promote women’s leadership and empowerment on disability-inclusive development; the Stability Pillar of the Australia-Indonesia COVID-19 Development Response Plan; and the Government of Indonesia (GoI) Medium-Term Development Plan (RPJMN IV 2020- 2024). AIPTIS supports the RPJMN agenda of “enhancing the quality and competitiveness of human resources”, and specifically the RPJMN’s Gender Equality and Women Empowerment policy and its Social Inclusion policy direction. It also supports Indonesia’s commitment to the Sustainable Development Goals (SDGs), and the call to “Leave no one behind” in development, while responding to the impacts of the COVID-19 pandemic, including the disproportionate socioeconomic impacts on women and communities experiencing marginalisation as well as the potential threats posed to civil society spaces.

DUTY STATEMENT:

The Procurement Officer (SPRMO) will report directly to Senior Procurement and Risk Management Officer (SPRMO) under the supervision of AIPTIS Head of Operations and Grants (HoOG) and will be responsible for procurement process following AIPTIS’ procurement policies and procedures including managing inventories and assets.

SPECIFIC DUTIES:

  • Procurement Process & Administration
    • Responsible for procurement of goods and services following and enforcing AIPTIS procurement policies and procedures
    • Ensure consistent value for money spent and consistent level of service to the departments when required participates in negotiations
    • Assisting in preparation and process of tender.
    • Preparing Purchase / Service Orders (PO) and process the administrative and financial evaluation of received offers. Finalizes procurement processes with drafting of vendor purchase / service orders / contracts and submitting them for approval to the supervisor.
    • Follows up on orders with suppliers to expedite timely delivery of the goods/services ordered.
    • Maintains contract database and orders filing system.
    • Conducts and administers supplier evaluation reports.
    • Participating in market research for new types of available services and goods. Takes initiative in identifying potential suppliers of goods and services.
    • Contributes to the maintenance of relevant product and supplier catalogues, monitors local advertisements, and identifies emerging companies and products.
    • Maintains and updates contracts and supplier database
    • Preparing plans for the purchase of general service, office supplies and stationeries
    • Maintaining and updating AIPTIS Procurement Management Information System
  • Asset Management
    • Responsible for assets hand over to and from staffs.
    • Carry out periodic control and recording of office assets and inventory to monitor the assets location and condition.
    • Participating in analyzing the risk of assets in accordance with applicable SOPs and making office asset management strategies
    • Conduct periodic assets review regarding the age and condition of office assets, prepare asset replacement plans so that risks and disruptions to work plans can be minimized
    • Compile and maintain accurate database of assets to register and maintain assets records and its movement and provide asset management accountability reports to superiors on a regular basis
    • Prepare and coordinate with related departments for asset/work tools needs

JOB REQUIREMENTS:

    • Bachelor’s degree in any related field
    • Minimum of 5 years of progressive experience in the professional services environment, preferably with a development partners or multinational company in developing and delivering procurement support services including preparation, administration, monitoring of contracts, and asset managements.
    • Women and people with disabilities are encouraged to apply
    • Essential Skills:
      • Team-oriented
      • Results-focused
      • Strong interpersonal and negotiation skills
      • Develop strong trusting relationships to gain support and achieve results
      • Be flexible and available to interact with employees at all levels
      • Be self-directed and motivated
      • Take initiative to identify and anticipate client needs and make recommendations for implementation
      • Excellent verbal and written communication skills and
      • Fluent in English and Indonesian.
      • Women, people with a disability or people from minority groups are strongly encouraged to apply

 

APPLICATION PROCESS:

Candidates are encouraged to apply as soon as possible, by February 4th, 2022 at the latest.

For your application to be considered,

  • Please send your application to recruitment@aiptis.or.id
  • Please put “Application – Procurement Officer”  in the email subject.

We thank all applicants, however, only those shortlisted will be contacted.

We are an equal opportunity employer and value diversity and inclusion.

  • This job has expired!
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