Pre-Service Training Admin and Logistics Assistant (ALA)

Statement of Work:

Under the supervision of the Training Manager, the ALA is responsible for administrative and logistical support to the training staff and trainees through the duration of PST. The candidate will work closely with the Training Manager and PST staff, as well as with Peace Corps partners (selected General Support Service Provider staff in particular) to organize and handle all administrative and logistical procedures. He or she will coordinate with staff and ensure smooth implementation of PST daily activities and procedures.

Major Duties and Responsibilities

  • Support Peace Corps Indonesia’s trainees with their Pre-Service
  • Assist the Training Manager in the development and implementation of policies and procedures regarding the use of all Peace Corps and/or training site equipment and services
  • In coordination with the Training Manager, manage all initial fiscal costs and budgeting controls and procedures;
  • Acts as an intermediary between contracting officers and vendors, courier cash and/or purchase orders, manage and maintain the inventory of all training supplies;
  • Provide phone coverage and message-taking for the PST site;
  • Manage supplies and maintain training storage;
  • Manage scheduling of all PC contracted vehicles and provide logistical support for the training program;
  • Coordinate the cleaning of office and any needed meal service for training events;
  • Coordinate hotel reservations for any guests, including staff from Surabaya and resource volunteers/resource persons;
  • Attend weekly staff meetings; take notes from the meetings and debriefs;
  • Maintain accurate and complete records and submit periodic and final reports as required;
  • Participate in training sessions as appropriate or requested;
  • Other tasks as determined by the Training Manager;
  • Performs other duties as assigned according to Peace Corps Indonesia’s needs

Benefits

  • The Maximum contract amount will be IDR 51,961,431

Job Requirements

Work Experience, Requirements and Qualifications Related experience:

  • Previous work experience in administration or logistics (preferably in an international organization)

Language:

  • Oral and written fluency in Bahasa Indonesia and English Knowledge of Javanese will be an advantage

Knowledge, Skills and Abilities:

  • Good working knowledge of administrative procedures and ability to perform administrative responsibilities efficiently and in compliance with relevant regulations
  • Organizational skills
  • Tact and diplomacy when interacting with vendors, contractors, staff, Trainees, and Volunteers
  • Good interpersonal skills
  • Ability to take initiative, meets deadlines, and works with minimal
  • Computer-literate user of MS Office application, especially familiar with MS Word and MS
  • Must have a driving license (SIM C) and comfortable to ride motorbike in Kediri
  • Knowledge of Kediri area and its public transportation

 

Educational Background:

University/college degree preferable.

How to Apply

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Peace Corps’ mission in Indonesia is about expanding people-to-people exchange, cultural understanding, and building educational partnerships through our English teaching program and a variety of secondary activities and programs that focus on youth and community development.

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