New Zealand – Maluku Access to Renewable Energy Support (NZMATES) Baseline Study

  1. Background

The New Zealand Ministry of Foreign Affairs and Trade (MFAT) has, through its Aid Programme, provided funding for the NZMATES programme. New Zealand-based renewable energy company Infratec Ltd. has been tasked with the delivery of the NZMATES programme. Infratec has engaged with Yayasan Mercy Corps Indonesia to jointly implement this five-year programme.

The NZMATES programme’s goal is to support the update of affordable, reliable and renewable energy in off-grid and grid-connected areas in Seram and surrounding islands, Maluku Province. Through supporting increased access to electricity and increased use of the areas’ renewable resources (mainly solar and hydro, but also wind, biomass and otherS), NZMATES hopes to contribute to improved social well-being and economic development on Seram Island in Maluku province. This will be achieved in collaboration with key partners EBTKE and PLN, through providing technical assistance to renewable energy projects through the project development lifecycle, and facilitating capacity building opportunities.

NZMATES is a uniquely flexible and responsive programme, developing iterative work plans that respond to key partners’ needs and to changing circumstances throughout the lifetime of the programme, to ensure outcomes are achieved. This means that there is no pre-determined list of target locations, but rather new locations will continue to be identified and enter the project pipeline through 6-monthly collaborative planning processes with partners.

For more information see www.nzmates.org.

 

  1. Geographic Scope

The main focus area for the NZMATES programme is Seram Island and small surrounding islands in Maluku Province, Eastern Indonesia. However, projects outside of Seram and surrounding islands, but still within Maluku Province, may also be considered for programme activities on a case-by-case basis.

In the establishment phase, 41 potential initial work locations have been identified, 11 of which are in the three Districts of Seram and surrounding islands (Seram Bagian Timur, Seram Bagian Barat and Maluku Tengah), and the rest of which are in small island districts in Southern Maluku (Maluku Tenggara, Maluku Tenggara Barat, Maluku Barat Daya, Kepulauan Aru and Kota Tual). All of the projects outside of Seram are refurbishments of existing renewable energy systems, or sustainability support to functioning renewable energy systems. The locations on and around Seram island include a mixture of refurbishment of existing systems and development of new micro-hydro, small hydro and solar mini-grid projects.

All target locations are remote and most require at least 1-2 days travel time from Ambon.

 

  1. Purpose of the Baseline Study

 

This Scope of Works (SOW) is for a Baseline Study, which comprises the following main components:

  1. Programme Indicator Baseline
    1. Review impact level indicators (long-term outcomes).
    2. Review measurement methodology of Indicators, especially Long-term outcomes and Medium-term outcomes.
    3. Conduct a baseline for programme indicators at all levels (Long-term outcomes, Medium-term outcomes, Short-term outcomes and Outputs).
  2. Evaluation Baseline
    1. Baseline for mid-term review and final evaluation.
  3. Recommendations on ongoing project MEL.

 

The primary purpose of this study is to establish a baseline for comparison at programme midline (year 3) and endline (year 5) to evaluate the relevance, effectiveness, efficiency, sustainability and likely impact of the NZMATES programme. This involves providing a baseline value for each output and outcome indicators, as well as contextual information to inform the interpretation of long-term outcome indicators and support a broader evaluation of the programme’s likely impact.

In addition, the study should recommend indicators and methodologies to be applied to new projects that enter the NZMATES pipeline throughout the lifetime of the programme.

The study is also expected to provide recommendations for any improvements to the results framework, including outputs, outcomes, indicators and targets.

 

  1. Consultant Objectives

 

In close collaboration with the NZMATES team, the consultant is expected to:

  1. Review impact level indicators (Long-term outcomes)
  2. Review measurement methodology of Indicators, especially Long-term outcomes and Medium-term outcomes.
  3. Conduct a baseline for program indicators at all levels (Long-term outcomes, Medium-term outcomes, Short-term outcomes and Outputs).
  4. Conduct a baseline for future evaluations, defining research questions and gathering socioeconomic and other relevant data to inform the mid-term review and final evaluation of the NZMATES programme.
  5. Provide recommendations on ongoing project MEL.
  6. Provide recommendations on standard indicators that should be included in each new project as well as their measurement methodologies.
  7. Document the baseline process and methodologies used.
  8. Produce a Baseline Report covering the Programme Indicator Baseline, Evaluation Baseline, and recommendations for ongoing MEL.

 

 

  1. Data Collection Methods

 

This study will involve some or all of the following:

  • Desk research, including review of the EBTKE, DJK, ESDM Electricity Statistics (Statistik Ketenagalistrikan), data from PLN and NZMATES.
  • Mixed methods field research, including site visits, interviews, surveys and focus groups on Seram and surrounding islands, Maluku Province. The consultant may choose to visit locations outside of Seram and surrounding islands if deemed necessary.
  • Interviews, surveys and focus groups with key stakeholders in Ambon, Maluku Province.
  • Interviews, surveys and focus groups with key stakeholders in Jakarta (if required).

 

Specific communities to be visited will be identified in collaboration with NZMATES, and could include both NZMATES target communities and non-target communities. Non-target communities could include a sample of electrified and un-electrified villages.

 

Note that travel to field locations in Maluku Province can be time-consuming and delays are common due to weather and other factors. Depending on the locations of sample sites identified it can take several days to reach a single site. Researchers and enumerators should be prepared for remote marine and land travel in sometimes challenging conditions. The health and safety of all team members should be ensured at all times.

 

 

  1. Procedures : Schedule and Logistics

 

A detailed timeline is to be agreed with the contractor at the time of contract negotiation. The baseline study shall be expected to be completed within approximately 60 days.

 

Note that travel to field locations in Maluku Province can be time-consuming and delays are common due to weather and other factors. Depending on the number of sample sites identified, 2-3 weeks should be allowed for data collection in sample locations. Some flexibility in the timeline is possible to allow for travel to remote communities.

 

 

  1. Deliverables

 

The Consultant is expected to deliver the following:

  • An updated indicator matrix with baseline values;
  • An NZMATES Baseline Report covering the Programme Indicator Baseline, Evaluation Baseline, and recommendations for ongoing MEL.
  • A Methodology paper (as an annex to the report) explaining the methods and tools used in gathering and analysing the baseline data.
  • Copies of any raw data gathered and the tools used to gather them (e.g. questionnaires).

 

Report to be provided to NZMATES. Dissemination through:

  • Submission of all documentation to NZMATES programme staff
  • NZMATES team workshop (if required)

 

  1. Qualifications

 

  • Strong and documented experience in conducting baselines and/or evaluations in the development sector;
  • Extensive understanding of research design methodologies and monitoring, evaluation and learning systems;
  • Strong organizational, analytical and reporting skills, presentation skills, attention to detail, and ability to meet deadlines;
  • Sound ability to manage a research project and coordinate a team;
  • Knowledge of the Indonesian context an advantage;
  • Experience with remote field travel and engagement with remote communities;
  • Experience in Maluku an advantage;
  • Knowledge and experience with renewable energy projects an advantage;
  • Excellent verbal and written communication in English required.
  • Indonesian language skills preferred.

 

  1. Application Process and Requirements

To download the full package of tender documents please click here. If you are unable to access the documents please contact procurementambon@id.mercycorps.org for assistance

Qualified and interested parties who wish to register interest in this opportunity are asked to please send a copy of their CV and/or profile of their institution/company to procurementambon@id.mercycorps.org.

Qualified and interested parties are asked to submit the following no later than 07:00pm WIT (05:00pm WIB) on May 17th 2019:

  • Statement of interest
  • A detailed technical proposal clearly demonstrating a thorough understanding of the SOW and including, but not limited to the following:
    • Description of the proposed Methodology;
    • Proposed data management plan (collection, processing and analysis);
    • Proposed timeframe detailing activities and a work plan (to be further refined in consultation with NZMATES programme team);
    • Team composition and level of effort of each proposed team member (include CVs of each team member);
    • A financial proposal with a detailed breakdown of costs (including all applicable taxes) for the study quoted in Indonesian Rupiah or United States dollars; and
    • Demonstrated previous experience in similar assignments and qualifications outlined in this SOW;
    • Contact details of at least two references.

 

  1. Clarification and Questions

There will be a Tender Clarification session on Friday May 3rd from 10:00am – 12:00pm WIT (8:00am – 10:00am WIB).

Applicants may attend in-person at Mercy Corps’ Ambon Office, or may join virtually from outside Ambon. Those who wish to join virtually should confirm their attendance by 4:00pm WIT (2:00pm WIB) on May 2nd to procurementambon@id.mercycorps.org.

Attendance at the Tender Clarification session is not compulsory for participation in the tender process.

Written questions may be sent by email to procurementambon@id.mercycorps.org until 06:00pm WIT (04:00pm WIB) on May 9th 2019. Answers shall be provided no later than May 13th 2019.

 

  1. Assessment Criteria

All proposals will be assessed on the following criteria:

CriteriaDetailPoints
Experience of ApplicantCombination of entity (individual or group) experience, profiles of key individuals on the project, and proof of previous work40
Technical proposalQuality proposals will provide details of the approach, methodology, and duration of activities.40
Value for MoneyCost of work, compared to the quality of anticipated products being provided20

 

Thank You,

Mercy Corps Indonesia

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