Background and Goals of the Project/Program
Since April 2025, PMI in collaboration with the American Red Cross, has implemented the Empowering Local Entities and Communities to Take Rapid Action (ELECTRA) Project as a continuation of Community Ready to Act (CoRTA) which just completed in March 2025. The purpose of the project is to enhance the preparedness capacities of communities living in high-disaster risk areas with inclusive and sustainable approaches to be disaster ready. Specifically, the project outcomes are:
Outcome 1: The community has adequate capacity to anticipate, mitigate, adapt, respond, take action and contribute to strengthening the capacity of nearby communities and local government into disaster and environmental degradation.
Outcome 2: PMI has strengthened the institutional capacity across levels in implementing climate-informed disaster preparedness.
Outcome 3: PMI has strengthened collaboration and networks with relevant stakeholders across levels and red cross movement partners to support climate-informed disaster preparedness
PMI has managed this project in South Buru District, Maluku Province since July 2023 under the previous project phase (Community Ready to Act-CoRTA). As the project intervention will be completed by the end of June 2026 with an overall 36-month implementation, this study is considered as the final assessment of the community-based disaster risk reduction program in South Buru District. This study will use the same assessment tools that have already been used in the previous project phase as baseline and midlines study to capture and measure progress and impact over time with a consistent approach.
Project/Program Areas: The Project works with 5 villages (communities) and 5 schools across the South Buru District, Maluku Province
Previous Assessment: First assessment in South Buru District was Baseline Study that was conducted in November 2023 using American Red Cross standard tools for community-based disaster risk reduction program funded by MACP since 2017 – Household and School Survey and Disaster Ready Community/School Checklist. The baseline study found that the community had limited knowledge on DRR activities in their villages with the highest awareness was on the existence of DRR/preparedness groups in their villages (8%). Only 10 respondents (3%) were informed about the vulnerability and capacity assessments (VCA), DRR plans and disaster fund in their villages, and 13 respondents (4%) were aware of their village DRR plan, 15 respondents (5%) were aware of disaster emergency fund in their villages, and eight respondents (2%) who could mention the use of the emergency fund, i.e., buying food, buying medicine or first aid kit, and repairing damaged houses, but none of them had contributed to the emergency fund.
On the other hand, the Disaster Ready Community assessment concluded that all target communities did not have the self-organization capacity that would enable them to collectively assess their risks, vulnerabilities, and capacities and to plan for better disaster preparedness and response. The households in target communities did not have adequate preparedness capacity to take action to reduce the risks and impact of disasters and climate change and did not have adequate knowledge and skills in disaster management including on vulnerability and capacity assessment (VCA) as well as in Climate Change Adaptation (CCA) and how to integrate it in the VCA. They also have very limited capacity in terms of connectedness, with no or limited access to standard DP/DR equipment as well as to external stakeholders and resources.
The second assessment was Midline Study, which was conducted in February 2025 using similar tools. The Midline Study showed better awareness on community level DRR activities such as CBAT establishment (8% at the baseline, 62% at the midline), VCA development (3% at the baseline, 29% at the midline) and DRR plan development (4% at baseline and 18% at midline), and disaster drill (2% at the baseline, 9% at the midline). In addition, more midline respondents (22%) who know their villages’ EWS than the baseline respondents (11%). Despite the significant increase from the baseline, there was more than three quarters (75%) of the midline respondents who were not informed about the EWS in their villages which put them at risks if disaster happened. Finally, one of the project’s indicators concerns respondents’ awareness of their village regulation on DRR. However, the project had not assisted target villages in the DRR development thus none of midline respondents were aware on the village DRR regulation.
Moreover, the total average of Disaster Ready Community Index (DRCI) has progressed significantly from 1.25 of 81 maximum score (2%) at the baseline to 32.5 (40%) at the midline. When compared between target villages, the highest achievement was documented in Simi (45%) and the lowest in Liang (36%). When compared across all four determinants, the average index showed a significant increase from baseline to midline i.e. from 0 to 25.4% for determinant 1 (self-organized), from 6.9% to 40.3% for determinant 2 (prepared to take action), from 0 to 54.8% for determinant 3 (knowledgeable), and from 0 to 40.8% for determinant 4 (connectedness).
Objectives of the Assessments
The study attempts to understand, at the household level and school level, ongoing practices and behavior of highly vulnerable populations in relation to their needs and priorities in the disaster preparedness planning processes.
• The Endline Study is expected to capture project performance during the project implementation period from July 2023 until May 2026 with also comparing the results with the previous baseline and midline study. The household/school survey and the community and school disaster readiness assessments are used to assess the capacity of vulnerable communities in relation to responding to disasters more effectively and reducing risks while also recognizing community-level strengths and weaknesses. Moreover, it will capture progress with project indicators and success stories to highlight key results and learning.
• Disaster Ready Checklist will assess the capacity of communities and schools in relation to responding to disasters more effectively and reducing risks while also recognizing their strengths and weaknesses along the different milestones during the project implementation.
• Final Evaluation is conducted to assess whether the project has achieved its intended outcomes, met its objectives, and contributed to the overall goal by considering the findings from the Endline Study and Disaster Ready Checklist. Additionally, the final evaluation will explore how and why the changes have been occurring with an evidence-based approach to be utilized for adaptive programming.
The consultant will be responsible for ensuring the assessments utilize methodologies that meet the research standards of the scientific community. The scope of work must include the following:
• Review of secondary sources of information
• Assessment Tool Adaptation (adapting, pre-testing, and finalizing the questionnaire(s) and relevant data collection tools in consideration of local contexts, and in close consultation with the program team)
• Conduct data collection, both quantitative and qualitative, referring to the set-up methodology and data collection tools (including describing the process and other relevant parameters and indicating the anticipated non-response rate in the inception report)
• Data management, analysis, and reporting
Qualification of Consultant
The required qualifications and experience are as follows:
• Five to seven years’ experience conducting and leading survey research and assessments, both quantitative and qualitative, 4 of which should be with international organizations (NGOs, UN, and other humanitarian agencies).
• Post graduate degree, from a recognized institution, in social research, particularly qualitative studies, or monitoring & evaluation.
• Demonstrated experience in training and managing data collectors/ facilitators of qualitative study.
• Experienced working on DRR, Climate or related sectors.
• Experienced in Monitoring and Evaluation (preferably in DRR, Climate or related sectors)
• Excellent knowledge and skills in qualitative research methodology including data analysis techniques with Excel or other software such as NVivo; Atlas Ti.
• Demonstrated experience skills for data collection training and facilitation, and coordinate enumerator/facilitator team for data management (working knowledge of local dialects is an added advantage).
• Excellent communication skills both in English and Indonesian.
• Excellent report writing skill both in English and Indonesian.
• Ability to work independently, ability to juggle and coordinate various tasks simultaneously, ability to prioritize tasks, well organized, reliable and trustworthy.
Work Plan (indicative)
The study period will be for an expected duration of 85 working days. The consultant will be required to provide and confirm a detailed work plan during the inception period.
Application Instructions
Please contact Admin Indonesia to request full TOR (Term of Reference) of 8 pages and submit your proposal application in English no later than 23 April 2026 to admin.indonesia@redcross.org with the subject line: “Consultant Endline and Final Evaluation ELECTRA in South Buru, Maluku”
Only short-listed proposal will be notified and contacted for further step of the process. Applications received after the deadline or incomplete applications will not be considered.
