Job Expired

Job Purpose

The purpose of this role is to assists with the day-to-day tasks of the human resources department and supports a wide range of HR activities including:

  • General administrative duties related to HR.
  • Assist recruitment Employee and Consultant.
  • Maintaining employee and consultant database management.
  • Assist in Employee payroll and benefits.
  • Assist with Tax calculation for consultant.
  • Act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
  • Assist in creating policies, processes and documents.

Responsibility for Resources

  • Confidentiality

This role has access to information about confidential corporate information and is expected to treat all such information in strict confidence.  The Employee shall sign a Non-Disclosure Agreement (NDA).

 

Key Responsibilities

CORE FUNCTION/TASKS (95% time)

 

Function/Division/Tasks % TimeDescription
 
1.Human Resources  
Recruitment & hiring (Employee and Consultant)assist with creating and posting job vacancies
  receive and review job applications
  schedule interviews and assessments
  collect and verify candidate information including background checks
  provide feedback to job candidates regarding the hiring process
  administer and process new hire paperwork
  coordinate orientation of new employees
Employee Developmentassist with the provision of employee wellness programs and other HR services
  assist with the termination process including paperwork, notifications to relevant departments and exit interviews
Employee & Consultant Database Managementmaintain and process accurate and complete HR and employee and records
  respond to requests for data
  maintaining organized and up-to-date HR files
Administrative Support prepare and distribute correspondence and communications
  provide clerical and administrative support related to HR
  manage HR schedules and calendars
  maintaining all government permits as necessary for expatriate
Employee Liaisonassist with benefits enrolment of employees when eligible and cessation of benefits on termination of employment
  deal with employee requests regarding human resources issues, rules, and regulations
  answer all employee questions about HR regulations and benefits/ Ensure smooth communication with employees and timely resolution to their queries
Payrollassist in payroll preparation by providing relevant data
  collect time and attendance records for Part Time Employee and Office Support
  update monthly insurance calculation for employee
   
2.Contracting assist with employee contract and reminder when necessary
  assist with consultant agreement and working order, when necessary
  deal with employee requests regarding human resources issues, rules, and regulations
   
3.Tax  
EmployeeAssist with employee annual tax report, when necessary
Consultant 
   

 

SUPPLEMENTARY FUNCTION/TASKS (5% Time)

 

Function/Division/Tasks % TimeDescription
1.Other Tasks

In addition, other tasks and responsibilities may be assigned through mutual agreement.

  

 

Working Conditions

This post is office based in Daemeter’s Head Office, relatively routine in terms of day-to-day tasks during office hours – however sometimes e.g. during field trips or when a workshop is being organized the next day, some flexibility in working hours may be required.

Job Specification

Qualification & Experience

  • A proven track recording of executing Administration HR-related tasks
  • Effective oral and written communication skills
  • Great interpersonal skills
  • High ethical standards and ability to exhibit a high level of confidentiality
  • Attention to detail and accuracy
  • Exceptional attention to detail and accuracy experience managing complex datasets with up-to-date knowledge on tools and applications.
  • Highly motivated with strong career interest
  • Excellent Indonesian and English language, both written and oral.
  • Outstanding teamwork, interpersonal and communication skills.
  • Demonstrable ability to deliver high quality output.

Knowledge

  • General knowledge of various employment laws and practices
  • general knowledge of HR practices and procedures
  • Fluency with MS Office and relevant HR software
  • knowledge of tax PPh 21 & PPh 26
  • Knowledge of administrative and clerical procedures such as word processing, manage files, etc

Other General Qualities Required

  • Achieving Results – Be aware of key business objectives and ensure these are applied appropriately to all business activities.
  • Building Relationships – Able to develop effective relationships with staff and be recognized as providing a supporting role.
  • Commercial and Business Awareness – Able to identify business opportunities and be aware of the associated risks.
  • Communication –Demonstrate good communication, both orally and in writing, with colleagues, partners and clients including producing reports, writing and delivering presentations using appropriate tools and techniques.
  • Planning and Organising – Good at determining a course of action by breaking it down into smaller steps and by planning and resourcing each of these, making allowance for potential problems.
  • Understanding Best Business Practices – Understands and promotes BPP strategies, policies and procedures. Aware of how the organization operates.
  • Teamwork – Able to contribute effectively towards the objectives of a team, and be able to share knowledge, ideas and information. Aware of the needs, objectives and constraints of those in other disciplines and functions.
  • Influencing and Impact – Act in a professional manner and exhibit the required behavior that should act as an example to other employees. Good at identifying goals and objectives, and motivating others towards their achievement.
  • Innovation, Flexibility and Adaptability – Undertake tasks with a positive attitude and respond well to management and client requests. Working locations may include a variety of client sites. Must be prepared to meet business goals and respond well to change.

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