Job Purpose
The purpose of this role is to assists with the day-to-day tasks of the human resources department and supports a wide range of HR activities including:
- General administrative duties related to HR.
- Assist recruitment Employee and Consultant.
- Maintaining employee and consultant database management.
- Assist in Employee payroll and benefits.
- Assist with Tax calculation for consultant.
- Act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
- Assist in creating policies, processes and documents.
Responsibility for Resources
- Confidentiality
This role has access to information about confidential corporate information and is expected to treat all such information in strict confidence. The Employee shall sign a Non-Disclosure Agreement (NDA).
Key Responsibilities
CORE FUNCTION/TASKS (95% time)
| Function/Division/Tasks | % Time | Description | |||
| 1. | Human Resources | ||||
| – | Recruitment & hiring (Employee and Consultant) | assist with creating and posting job vacancies | |||
| receive and review job applications | |||||
| schedule interviews and assessments | |||||
| collect and verify candidate information including background checks | |||||
| provide feedback to job candidates regarding the hiring process | |||||
| administer and process new hire paperwork | |||||
| coordinate orientation of new employees | |||||
| – | Employee Development | assist with the provision of employee wellness programs and other HR services | |||
| assist with the termination process including paperwork, notifications to relevant departments and exit interviews | |||||
| – | Employee & Consultant Database Management | maintain and process accurate and complete HR and employee and records | |||
| respond to requests for data | |||||
| maintaining organized and up-to-date HR files | |||||
| – | Administrative Support | prepare and distribute correspondence and communications | |||
| provide clerical and administrative support related to HR | |||||
| manage HR schedules and calendars | |||||
| maintaining all government permits as necessary for expatriate | |||||
| – | Employee Liaison | assist with benefits enrolment of employees when eligible and cessation of benefits on termination of employment | |||
| deal with employee requests regarding human resources issues, rules, and regulations | |||||
| answer all employee questions about HR regulations and benefits/ Ensure smooth communication with employees and timely resolution to their queries | |||||
| – | Payroll | assist in payroll preparation by providing relevant data | |||
| collect time and attendance records for Part Time Employee and Office Support | |||||
| update monthly insurance calculation for employee | |||||
| 2. | Contracting | assist with employee contract and reminder when necessary | |||
| assist with consultant agreement and working order, when necessary | |||||
| deal with employee requests regarding human resources issues, rules, and regulations | |||||
| 3. | Tax | ||||
| – | Employee | Assist with employee annual tax report, when necessary | |||
| – | Consultant | ||||
SUPPLEMENTARY FUNCTION/TASKS (5% Time)
| Function/Division/Tasks | % Time | Description | ||
| 1. | Other Tasks In addition, other tasks and responsibilities may be assigned through mutual agreement. | |||
Working Conditions
This post is office based in Daemeter’s Head Office, relatively routine in terms of day-to-day tasks during office hours – however sometimes e.g. during field trips or when a workshop is being organized the next day, some flexibility in working hours may be required.
Job Specification
Qualification & Experience
- A proven track recording of executing Administration HR-related tasks
- Effective oral and written communication skills
- Great interpersonal skills
- High ethical standards and ability to exhibit a high level of confidentiality
- Attention to detail and accuracy
- Exceptional attention to detail and accuracy experience managing complex datasets with up-to-date knowledge on tools and applications.
- Highly motivated with strong career interest
- Excellent Indonesian and English language, both written and oral.
- Outstanding teamwork, interpersonal and communication skills.
- Demonstrable ability to deliver high quality output.
Knowledge
- General knowledge of various employment laws and practices
- general knowledge of HR practices and procedures
- Fluency with MS Office and relevant HR software
- knowledge of tax PPh 21 & PPh 26
- Knowledge of administrative and clerical procedures such as word processing, manage files, etc
Other General Qualities Required
- Achieving Results – Be aware of key business objectives and ensure these are applied appropriately to all business activities.
- Building Relationships – Able to develop effective relationships with staff and be recognized as providing a supporting role.
- Commercial and Business Awareness – Able to identify business opportunities and be aware of the associated risks.
- Communication –Demonstrate good communication, both orally and in writing, with colleagues, partners and clients including producing reports, writing and delivering presentations using appropriate tools and techniques.
- Planning and Organising – Good at determining a course of action by breaking it down into smaller steps and by planning and resourcing each of these, making allowance for potential problems.
- Understanding Best Business Practices – Understands and promotes BPP strategies, policies and procedures. Aware of how the organization operates.
- Teamwork – Able to contribute effectively towards the objectives of a team, and be able to share knowledge, ideas and information. Aware of the needs, objectives and constraints of those in other disciplines and functions.
- Influencing and Impact – Act in a professional manner and exhibit the required behavior that should act as an example to other employees. Good at identifying goals and objectives, and motivating others towards their achievement.
- Innovation, Flexibility and Adaptability – Undertake tasks with a positive attitude and respond well to management and client requests. Working locations may include a variety of client sites. Must be prepared to meet business goals and respond well to change.
