OXFAM – HEAD OF PROGRAMME QUALITY AND PARTNERSHIPS

AT OXFAM WE WON’T LIVE WITH POVERTY
Together we can end extreme poverty for good. Will you join us?

 

ABOUT OXFAM

Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.

OUR VALUES
All our work is led by three core values:
Empowerment. Everyone, from our staff and supporters to people living in poverty, should feel they can make change happen.
Accountability. We take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
Inclusiveness. We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Oxfam in Indonesia represents the Oxfam International (OI) Confederation through the Oxfam International Regional Platform (OI RP) for Asia, supported by different Oxfam affiliates with dedicated roles. Oxfam in Indonesia is aligned to and complements the global aspirations of the OI Confederation as outlined in the Operational Guidelines for realizing Oxfam’s 2020 Vision, and the Strategic Plan for the OI RP for Asia. The Country Strategy for Oxfam in Indonesia acknowledges, responds and adapts to new and evolving ‘drivers of change’ and the emerging context of Indonesia as a ‘middle income country’.As we progress our intentions, all of Oxfam Indonesia’s programming will be informed and developed through a ‘partner-based model’ with the aspiration to realize ‘An inclusive, sustainable and resilient Indonesia in 2030’. Within this timeframe, the Oxfam in Indonesia Country Strategy 2015 – 2020 vision of ‘People living equitably and free from injustice of poverty, enjoy their rights, and are resilient in times of disasters’ will still have relevance. Oxfam in Indonesia will bring about positive changes and impact as measured by the ability of women and youth to overcome inequality and realize their rights align with Oxfam’s goal of overcoming poverty, vulnerability and inequality with a focus on women and girls.

WHAT WE ARE LOOKING FOR: 
HEAD OF PROGRAMME QUALITY AND PARTNERSHIPS (code: Head of PQP)

Capabilities and competencies to for inculcating and maintaining a culture of Programme Quality within the Oxfam Country Office in Indonesia. These parameters of Programme Quality are defined by the Oxfam International Programme Quality framework. The position will enable Oxfam’s work to be delivered through a Partner Based Approach working with local organisations and institutions. The core of the Partner Based Approach will be built on long term relationships which have moved away from a sub-granting model. These relationships will be based on shared vision, mutual accountability and risk taking, respect, and agreed on commitments to programme delivery. This position will enable Oxfam in Indonesia to ensure a wide and relevant coverage of support to poor and marginalized communities and households. Capabilities for technical and strategic enablement contributing to enhanced programme quality s determined through the management of effective programme reviews. Works with and maintains synergistic relationships with Programme Management, Programme Support and the Funding functional units. Able to contribute to Country Office level strategic and operational decisions. Demonstrates core competencies of mutual accountability, listening, and humility.

CORE DETAILS

Location: Jakarta

Grade : C1 NationalContract type        : Fixed term

Reporting line :Country Director, Oxfam in Indonesia

Subordinates :Monitoring, Evaluation & Learning Officer(s), Partnership Development & Relationship Officer(s)

JOB PURPOSE
Contribute, as a member of the country management team, to the successful leadership and management of Oxfam in Indonesia.  Provide leadership to Oxfam’s programme in Indonesia through supporting and sustaining a culture of ‘programme quality’ and effective partnerships.  Develop and support implementation of Oxfam in Indonesia’s quality and partnership strategy to secure added value to Oxfam’s partners in working through the Partner Based Approach model.  With 60% – 70% of Oxfam’s work implemented through a Partner Based Approach, ensure programme staff and partners can access and use specialised advisory services and tools for monitoring, evaluation, accountability and learning, strengthening programme quality and partnership quality, and knowledge and information management.  Ensure commitment to programme quality is reinforced in working with external programme partners, networks and consortia as well in relationships within Oxfam and teams across the organisation. Ensure Oxfam International’s programme standards and key programme quality performance indicators are met, and approaches that lead to learning, and good knowledge management are implemented. Ensure Oxfam in Indonesia has the adequate levels of ‘organisational wisdom’ required for staying relevant to its operational context.

KEY RESPONSIBILITIES

  1. Contribute to the leadership and governance of the organisation as a member of the Country Management Team (CMT)
  2. Contribute to developing and delivering Oxfam’s Country Strategy and implementation plan, taking action as required through the Programme Quality and Partnerships Function to support its successful implementation.
  3. Develop appropriate strategies and interventions that strengthen the quality of Oxfam’s programme work and its reputation.
    • Utilize business information and feedback to assess current strengths and address any gaps in practice and policy.
    • Develop and ensure implementation of the Programme Quality Strategy.
    • Drive revision of project cycle management to ensure Oxfam’s programme work is progressive and reflective of best practice and adopts appropriate innovations and thinking.
    • Ensure the process of learning from programme work, research and best practice is institutionalized.
    • Ensure systems and processes are established or regularly reviewed to strengthen programme quality and partner capabilities.
  4. Partner Development and Relationship Management
    • Coordinate and lead on effective mapping and assessment of current and potential partners for compatibility and programme delivery, and management of                 associated risks and liabilities to fulfil Oxfam’s commitment to its localization agenda (in conformity to government mandated regulations).
    • Assess areas of interest and of common vision for mutual capability development and effective synergies.
    • Participate and contribute effectively to networks and other issue-based platforms and forums.
    • Keep the relevant stakeholders and regulatory institutions informed of Oxfam’s relationships with local organisations.
    • Ensure Partnership Principles and Commitments are integral to, established and maintained within Oxfam’s ‘Partner Based Model’ for Indonesia and in
    • keeping with the OI Confederation’s guidance for ‘Working Better and Differently with Others’.
    • Undertake agreed upon external and internal coordinated initiatives required for meeting programmatic and operational mandates.
    • Ensure Oxfam’s Partnerships are appropriate, relevant, and agile in achieving outcomes against agreed upon joint strategies.
    • Ensure the following foundational elements of programme quality are met through people, systems and appropriate ‘ways-of-working’:
      – Inclusive design
      – Systems and process to manage information, knowledge, learning and assessing programme performance through established KPI
      – Understanding knowledge management, its retention and utilization to sharpen programme focus areas and organisational impact
      – Impactful induction and orientation of new staff and other stakeholders as relevant
      – Monitoring, Evaluation and Learning (MEL)
      – Social accountability
    • Ensuring fair and equitable use of equity of data utilization and outcomes which respects and protects the rights and dignity of programme participants      and Partners.
    • Ensuring the use of digital technology to create awareness of rights and entitlements, and hold duty bearers accountable
    • Ensure cross-cutting elements of Rights Based Approaches (RBA are adopted within projects/programmes and MEL approaches), Influencing and Gender are integral elements of all of Oxfam’s work
    • Ensure Projects/Programmes can demonstrate `evidence-based impact’ with a special focus on the realization of Women’s Rights and those of other priority         groups and individuals.
    • Support inclusive design through partnership approaches informed by women, community members, and households
    • Ensure systems are in place, which include relevant indicators to assess and demonstrate realization of rights, especially by women.
  5. Manage the performance of the programme function.
    • Ensure staff is clear about expectations and is supported to develop and perform well, ensuring any poor performance issues are addressed swiftly and professionally when required.
    • Manage the programme function budget to ensure spending is within limits and delivers the planned returns.

SKILL, EXPERIENCE AND KNOWLEDGE  

Essential

  • Ability to operate strategically and be credible and effective in a leadership role
  • At least 7 years of relevant experience, competent in understanding what influences programme quality
  • Proven analytical skills and the use of these to forward plan, problem solve and make decisions in complex scenarios
  • Proven communication, coordination and representational skills sufficient to engage staff, drive change and influence external audiences
  • Financially competent and with good people management skills and competence
  • Strong organisational skills and ability to work to deadlines with time management and ability to innovate and share learning
  • Proven experience in managing complex donor requirements align within Oxfam International Programme Quality Frameworks
  • Able to build strong and respectful relationships and ways of partnering and collaborating with the Government, private sector(s), local organisations and other networks such as academe and INGO/NGO forums.
  • Demonstrable behavioral competencies related particularly to decisiveness, relationship building, systemic thinking, listening, mutual accountability, enabling others, agility, complexity, and ambiguity, and humility
  • Strong interpersonal awareness including diplomacy, tact, being able to work effectively with others; cultural sensitivity and commitment to addressing inequalities in the workplace and the programme
  • Fluency in written and spoken English
  • Proven excellent management project cycle on system, database, etc align with organization and donor’s requirements
  • Strong computer literate

HOW TO APPLY
If you believe you are the candidate we are looking for, please apply by sending your complete application to jakarta@oxfam.org.uk and mention the code of the position title Head of PQP on the subject of the email.

The closing date: July 17th, 2018
Only short listed candidates will be contacted
We encourage women and people with disability to apply

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OXFAM who are we?

OXFAM INTERNATIONAL VISION:
Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

OXFAM INTERNATIONAL OBJECTIVE:
Humanitarian Assistance: By 2019, supported by the international community and humanitarian organizations, local state institutions and civil society in the most crisis prone/affected countries are able and willing to deliver high quality, impartial and independent assistance to those in need

Resilience: By 2019, resilience to disasters and conflict is strengthened in high risk countries, through improved disaster preparedness and risk reduction, and building the capacity of civil society groups and communities, in particular women, to manage shocks, stresses and address root causes of conflict.

Women’s rights: By 2019 the different impact of conflict and disasters on men and women, and their differing needs, are recognized and addressed by duty bearers and humanitarian organizations, leading to greater gender justice and respect for women’s rights in crisis affected countries.

Vision for Indonesia

Oxfam Indonesia has the vision that people in Indonesia will live equitably and free from injustice of poverty, enjoy their rights, and are resilient in times of disasters. By 2020, 2.5 million women and men in Indonesia are empowered to overcome poverty, vulnerability and inequality.

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