|Period of Assignment:
|1 (one) year, with possible extension.
|Senior Grant Manager (SGM)
The Australia-Indonesia Partnership Towards an Inclusive Society, or INKLUSI, is working to increase the participation of marginalised groups in, and their benefit from, Indonesia’s sociocultural, economic, and political development. INKLUSI works with government and civil society partners to advance their work in gender equality, the rights of persons with disabilities and social inclusion. INKLUSI supports the Government of Indonesia’s agenda for inclusion, including through national development plans and the Sustainable Development Goals.
INKLUSI is an 8-year (2021-2029) Australian Government program with a budget of up to AUD 120 million. It is partnering with 11 Indonesian civil society organisations, 8 research partner institutions and their networks across 32 provinces, 132 districts and 679 villages in Indonesia.
Reporting to the Senior Grant Manager (SGM) and working closely with the relevant Partnership Coordinator, the Grants Officer is responsible for providing financial management advice, grant reporting, grants processing, and providing technical assistance to partners of INKLUSI program in an effective and efficient manner in accordance with the procedures and guidelines laid out in the INKLUSI Grants Manual and INKLUSI Operation Manual.
- Play a central role in the development and implementation of partners’ annual workplan by providing grant planning, finance, and budgeting advice.
- Support the partnership team, and others to track activities and budgets; and provide support related to resource allocation/reallocation, activity spending, budget vs actual, and grants tracking
- Provide the Partnership and MERLA team with financial and budget analysis on progress to date – this will include assessing risks such as checking results of grant partner audits, checking compliance with INKLUSI financial guidelines and Partner SOPs and advise teams on areas of weakness.
- Conduct the fiduciary assessment of INKLUSI partners as requested.
- Conduct training for partners related to the Partner Financial Reporting and INKLUSI Financial Guideline
- Monitor, track, and verify all Partner financial reports and acquittals. Ensure all financial records and reports are updated in the INKLUSI Management Information System (MIS) in a timely manner.
- Prepare payment documents related to tranches and core funding payments
- Conduct field visits to monitor grant spending and triangulate acquittal reporting. Visits can also be used as opportunities to provide finance/grants advice and skills transfer to Partner finance staff.
- Ensure that Partner annual audits are conducted and loaded into INKLUSI MIS. Also check that planned partner participatory audits are actioned and completed.
- Assist SGM to conduct field audits based on any suspicions/findings in acquittal reports.
- Contributes to the INKLUSI Grant Manual and Partner Financial Guideline updates.
- Process partner financial reconciliation and refund of the remaining funds
- File all grant partner documents both softcopy and hardcopy in the correct archives.
- Perform other related duties as required by management.
- Bachelor’s degree in accounting, Financial Management, or a related field;
- Minimum 5 years of work experience in a similar field;
- People with disabilities and marginalized groups are priority.
- Experience working in development sector particularly donor-funded programs;
- Able to work with minimal supervision
- Strong computer skills and MS 365 ability particularly MS Word, PowerPoint, and Teams;
- Proven ability to take on a variety of different tasks without becoming overwhelmed
- Good communication and interpersonal skills
Women and people with disabilities are encouraged to apply
Candidates are encouraged to apply as soon as possible, by 16 February 2024, 5 pm Jakarta Time at the latest.
- Please send your application by email to firstname.lastname@example.org
- Please put “Application – Grant Officer” in the email subject
We thank all applicants, however, only those shortlisted will be contacted.
We are an equal-opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. We do not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.