Formulation of Monitoring and Evaluation Instrument and Guidelines for Expert Dispatch under the Framework of South-South Cooperation

Duration

May – November 2018 (7 months) (Phase I)

Background

Indonesia has been playing an important role on the international stage. As a key player in ASEAN, an active member of the G20, the Global Partnership for Effective Development Cooperation (GPEDC), and the High-Level Panel on the Global Development Framework beyond 2015, the country has taken responsibility in shaping global policies. One key element of this development is the heavy engagement of Indonesia in the area of South-South and Triangular Cooperation (SSC), also directly corresponds to the Sustainable Development Goals, particularly goal 17.

Indonesia’s aim is in line with the National Medium-Term Development Plan (RPJMN) 2015-2019, which is to increase Indonesia’s role in SSC/SSTC by consolidating the regulation, funding, and institutional framework. In 2010, The Government of Indonesia has established the National Coordination Team (NCT) of SSTC to improve coordination of SSTC and serve as the focal point for SSTC initiatives. This team comprises of the Ministry of National Development Planning (BAPPENAS), the Ministry of State Secretariat (Kemensetneg), the Ministry of Foreign Affairs (Kemenlu) and the Ministry of Finance (Kemenkeu). The RPJMN is mandated to strengthen the coordination of SSC/SSTC implementation through the National Coordination Team (NCT). In this regard, strengthening of the capacity and capability of the NCT members is one of the strategies for the reinforcement of Indonesian SSC. Since 1 January 2017 the Ministry of Foreign Affairs has taken the lead of NCT.

In line with this matter, the NCT need to standardize programs/ projects monitoring and evaluation (M&E) guidelines and instruments. The NCT has currently had the guidelines on M&E for international training programs. Hence, this Terms of Reference (ToR) is arranged for the purpose of the base of appointing Project Management Consultant (PMC) for the formulation of Guidelines and Instrument for M&E Expert Dispatch under the framework of Indonesia SSC. This expected to become a standardized procedure for Indonesian Agencies in dispatching experts as well as its M&E. That, even though the Government of Indonesia has countless number of experts dispatched to date, there has been no standardized procedures as guidance on performing these measures. Therefore, the formulation of such standards and guidelines is essential for better implementation and sustainability of programs and projects.

Considering that GIZ and USAID have been long-standing partners in development areas with the Government of Indonesia, the three parties agreed to jointly work together in the form of the formulation of Monitoring and Evaluation Instrument and Guideline for Expert Dispatch under the framework of South-South Cooperation.

Project Description

The entire project will be commenced in May 2018 and expected to be finished in June 2019, which is divided into two phases (timeline is included below). The scope of this RFP only covers the first phase of the project (May – November 2018). At the conclusion of Phase I, consultants’ performance will be evaluated, the result of which will be used to make recommendation on rehiring the consultants for Phase II.

This Project is under the framework of triangular cooperation between the NCT Working Group 3 (WG3) – Ministry of State Secretariat of the Republic of Indonesia (Kemensetneg), USAID through the US-Indonesia Partnership on South-South and Triangular Cooperation Component 1 Project (USIP 1), and GIZ through the South-South and Triangular Cooperation-Networks for Global Governance Project (SSTC-NGG).

The expertise may come from stakeholders, including but not limited to, Line Ministries and Development Partners experienced in Expert Dispatch and its monitoring and evaluation. However, it is important to understand that the formulation of such guidelines and instrument should be tailored to Indonesian needs and institutional as well as legal environment.

Purpose

The purpose of the project is to generate documents: 1) a general guideline on expert dispatch which includes gender related aspects; 2) a general concept on M&E expert dispatch; and 3) instrument/ tools for M&E experts dispatch, under the framework of Indonesian South-South Cooperation. These documents will serve as the standard guideline on expert dispatch in all Indonesian South-South Cooperation programs.

This includes the formulation of a conceptual framework and elaboration of instruments and procedures for the monitoring and evaluation of expert dispatch within the framework of South-South Cooperation (SSC). Once implemented, M&E mechanisms will provide a comprehensive overview of cooperation activities and results in order to improve the activities for evidence-based management and coordination of Indonesian SSC/SSTC as mandated by the RPJM 2015-2019.

Additionally, the inputs have to reflect the legal, institutional, cultural and political environment of Indonesia. In short, it shall be a tailor-made solution for Indonesia.

Scope

  1. Analysis of information needs of the NCT and relevant stakeholders on the basis of the present (and/or anticipated) roles, mandates and coordination needs of Indonesian SSC;
  2. Analysis and peer learning of relevant practices at the international level (both, of development partners with long-established and sophisticated M&E-systems, e.g. Germany, and of emerging countries with recent SSC frameworks and M&E-system under development, e.g. Mexico and if required visiting this countries) in order to extract lessons learnt and recommendations for Indonesian SSC;
  3. Conduct meetings/ FGDs/ workshops regarding the objectives, scope and elements of expert dispatch procedure and its M&E-system within the Indonesian SSC, including the roles and functions of involved stakeholders;
  4. Provide technical assistance regarding the formulation of:
    • General framework for procedure of Expert Dispatch starting from preparation, implementing and post assignment of the experts;
    • M&E instruments and procedures for data collection, reporting, data analysis and storage and management feedback;
    • Including Gender-related aspects.

Deliverables

  1. A general guideline on expert dispatch which includes gender related aspects;
  2. A general concept on M&E expert dispatch;
  3. Instrument/ tools for M&E experts dispatch;
  4. Conduct one-time presentation during the socialization of the documents.

Expected Results

The study for formulation of the expected results are divided into possible sub-chapters as detailed here:

https://www.dropbox.com/s/v2tjn0kazlc30pw/M%26E%20ED%20-%20Expected%20Results.pdf?dl=0

This study can also be done through benchmarking with other similar processes in Germany, US, Japan, Thailand, and many more or also with international organization.

Required Qualifications, Competences, and Experience

  1. Organizational experiences in developing guidelines as well as its monitoring and evaluation system;
  2. Experiences in developing guidelines as well as its monitoring and evaluation system for government institutions;
  3. The consultant team. The team should have at least 1 monitoring and evaluation expert;
  4. Team understanding on the scope of work that will be reflected in the response to this Request for Proposal and proposed research method;
  5. Team experiences/ understanding on South-South Cooperation issues will be an asset.

Other Requirements

  1. Indonesian nationals;
  2. Willingness to up-scale tasks during the implementation of M&E Expert Dispatch Phase I (Note: implementation period until November 2018);
  3. Strong managerial and organizational competence.

Implementation Stages

This project will be implemented in 7 months (May – November 2018) with the following timeline:

https://www.dropbox.com/s/y4o5ofi52t039nw/M%26E%20ED%20-%20Stages%20of%20Implementation.pdf?dl=0

Reporting

Selected consultants will submit reports and deliverables according to the agreed timeline to the following parties:

  1. Head of Bureau for Foreign Technical Cooperation, Ministry of State Secretariat of the Republic of Indonesia (Kepala Biro Kerja Sama Teknik Luar Negeri, Kementerian Sekretariat Negara RI);
  2. Senior Development Advisor US-Indonesia Partnership on South-South and Triangular Cooperation Component 1 (USIP-1), USAID Jakarta;
  3. Principal Advisor for South-South and Triangular Cooperation-Networks for Global Governance (SSTC-NGG), GIZ Indonesia.

Proposal Submission

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