Position Title : Finance Officer
Reports to : Regional Finance and Corporate Services Manager (RFCSM)
Section/Unit : Financial Services Unit (FSU)
Duty Station : Bogor, Indonesia
MAIN PURPOSE OF THE JOB
Under the guidance and supervision of the Regional Finance and Corporate Services Manager, the Finance Officer is responsible for the financial management of grants from start-up through close-out, ensure proper financial management, accountability, planning, and reporting in alignment with ICRAF policies and procedures, the goals of the grant and the provisions of the grant agreement. This position must demonstrate strong experience in sub-grantee management, including building the capacity of local organizations and sub grantees in areas of grant compliance, financial reporting, and accountability also provide detailed financial analysis, reporting, system and process development, training and support to international program funding. Coaching, advising, and enforcement are essential functions of this position.
PRIMARY DUTIES AND RESPONSIBILITIES
• Prepare proposal budgets, amendments, and extensions for the life of a grant up to and including close-out.
• Lead the development and implementation of the Annual Project Budgets (AWPB), monitor actual expenditures versus budget.
• Analyze spending trends and provide feedback and analysis to project leaders on areas with significant over- or under spending.
• Consult to Regional Finance and Corporate Services Manager on cost allocations, general accounting, internal controls and administrative systems as required.
• Review and generate financial reports on a monthly basis for compliance with grant and donor requirements; analyze spending trends and provide feedback and analysis to team leaders on areas with significant over- or under spending.
• Generate financial reports as per agreed schedule on the grant agreement and monitor financial report process from review, signature and sending to the donor.
Audit and Compliance
• Ensure that adequate financial systems are in place and accounting practices and standards are adhered to, and are in accordance with ICRAF policies and procedures and grant and donor requirements.
• Prepare close-out documentation at the end of funding cycles in compliance with ICRAF policies and procedures and grant and donor requirements.
• Assess capacity of local partners on policies and procedures.
• Build capacity of local partners on ICRAF policies and procedures and donor compliance.
• Ensure procurement procedures are in alignment with ICRAF policies and procedures and grant and donor requirements.
• Coordinate the tasks for Internal audit administration and respond to the internal auditors regarding transaction details, maintain and update progress of internal audit report, and other activities related to internal audit.
• Handling LoA with partner and maintaining LoA database.
Capacity Building and Supervision
• Ensure training in financial management for the project team and partners including local organizations.
• Identify capacity building needs of grant assistant in the project and ensure relevant trainings are conducted.
MINIMUM REQUIRED ACADEMIC AND PROFESSIONAL QUALIFICATIONS
• Minimum education Bachelor degree (S-1) in Accounting or Financial Management
MINIMUM RELEVANT WORKING EXPERIENCE
• Minimum of 5 (five) years’ experience in accounting and grants management
• Minimum of 2 (two) years’ experience on managing staff
SKILLS AND COMPETENCIES
• Excellent command of computer literate (on Window based-systems including Excel and ACCESS)
• Experience in using Agresso is desirable
• Excellent interpersonal skills and ability to work well in multicultural team
• Good understanding of time management
• Strong character, multitasking person and able to work under pressure
• Well organized; able to meet deadline
• Willing to learn new skills/knowledge related to the scope/content of the specified projects
• Good knowledge of negotiations