CWS Indonesia (www.cwsindonesia.or.id) is an international relief, development, and refugee assistance agency that has been operating in Indonesia for many years under an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc., headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, ethnicity, or gender.
CWS is currently implementing an Earthquake and Tsunami Relief Program in Central Sulawesi prioritizing on WASH , Shelter, Non Food Item (NFI) Distribution, protection (including Child Protection).
CWS is now looking to fill the following vacancy:
Finance Officer, Palu based – 1 person
JOB SUMMARY: The Finance Officer is required to implement CWS financial activities in the office and program in Central Sulawesi. The Finance Officer should also assist the Program Manager and Assistant Finance Director for all types of reporting and communication concerning the program’s financial issues. The position also requires coordination/communication with CWS program staff as well as managerial, administration and documentation skills. Ability to be flexible in working with all staff and as a part of the team is essential.
RESPONSIBILITIES AND TASKS:
1. Financial Management of Project/Office
- Assist the Assistant Finance Director in monitoring and overseeing the day-to-day administrative, budgetary, and financial functions in accordance with CWS Indonesia rules, regulation, and procedure.
- Supervise the Assistant Accountant / Cashier (if any) and check all related documents carefully to ensure that only authorized and correct payments are made (receipt, purchase, contract / agreement, purchase order, etc. except employee contract)
- Assist the Assistant Finance Director in overseeing the financial office/ project account.
- Assist the Assistant Finance Director in prompt and accurate financial tracking, record keeping and reporting for all activities in projects to be assigned and ensure that all records are in accordance with standards.
- Undertake quality control checks on the monthly accounts, ensure that debtor/creditor accounts are cleared in a timely manner, review and reconcile the balance sheet and review all other outstanding financial matters with banks and other parties.
- Ensure that accounting documentations received for bank/cash payments are logged on time and proper coding is used according to CWS Indonesia rules and regulations.
- In coordination with the Assistant Finance Director, review request for payment and receipt prior to the approval and ensure correct procedure in the payment process.
- Maintain financial reports and banking system.
- Maintain a filing system for vouchers.
- Monitor all transactions and account.
- Assist Assistant Finance Director and Program Manager with timely and accurate financial reports as requested.
- Reconcile bank statements vs. cheques and wire transfers (investigate cheques not presented for payment and/or returned cheques and take appropriate follow up action).
2. Documentation and report writing
- Assist the Assistant Finance Director in preparing various financial related presentation materials.
- Assist the Assistant Finance Director in preparing different financial reports and proposals.
3. Communication, Coordination, and Internal Communication
- Communicate with different stakeholders in financial and accounting issues if requested by the Program Manager and the Assistant Finance Director.
- Communicate and coordinate with Program Staff on financial issues of projects
- Communicate and coordinate with logistics on financial issues of logistics, such as payment to trucking companies and labors, also monitor the disbursement of all procurement.
- Communicate and coordinate with administration on financial issues of administration, such as payment plan to suppliers and vendor, insurance claims and medical claim.
- Communicate and coordinate with Internal/External Auditor
- To do other tasks for project implementation as required by the Program Manager and the Assistant Finance Director.
- Hold Bachelor degree in Economics majoring Accounting.
- Hold high accountable principle.
- Minimum 4 years for D-III and 2 years for S-1 relevant experience working in Accounting or Finance area in non-profit sector.
- Experience in preparing the financial statements/reports of non profit.
- Experience on operate ACCPAC software.
- Having the ability in computer skills and various Microsoft Office applications, advance skill in Excel is a must.
- Good spoken and written communication skills.
- Able to work independently with minimum supervision and to handle multi tasking jobs.
- Ability to meet deadlines and prioritize workload.
- Ability to work in a cultural and gender-sensitive manner, respect diversity in its all forms, including religious minorities, socio-economic situation, sexual orientation and ethnicity, etc.
How to Apply
Applications should include a cover letter, reflecting motivation; a CV, including two references; expected gross salary and contact number, the latest on 9th November 2018. Please send applications in MS Word format (maximum 200KB) to firstname.lastname@example.org