CWS Indonesia www.cws-asia.orgis an international relief, development, and refugee assistance agency that has been operating in Indonesia for many years under an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc., headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, ethnicity, or gender.
CWS Indonesia currently focusing on 3 main program areas:
- Refugee Protection: supporting around 500 refugees and asylum seeker in Jakarta, in partnership with UNHCR. BPRM and DIBP.
- Humanitarian response and disaster risk reduction / disaster risk management, in partnership with ACT Alliance, AFP, JPF, WVI/OFDA, & CAID
- Food Security and Nutrition
CWS is now looking to fill the following position:
Key Role and Responsibilities
The Indonesia country office Finance Director leads and managesall aspects of the country office finances, including:
- organizing and providing high quality financial management services and supportfor all CWS programs / projects (staff) and related operations;
- leading a financial management teamof well-qualified and experienced personnel;
- ensuring timely best practice budgeting, documentation, control, tracking and reportingof country office spending in line with CWS and donor rules and regulations;
- strategically overseeing staff who are responsible for day-to-day financial operations in the main (Jakarta) office and sub-offices
The top priority of the Finance Director is to fully understand, follow and work with senior and line management staff to ensure all staff knowledge of and compliance with all CWS financial management policies, procedures and practices. Additionally, s/he works routinely and collegially with senior program, operations and human resources management colleagues to make sure all necessary technical and human resources are available and used to manage the complex Indonesia/Timor-Leste budget.
The Finance Director supports the Country Representative and other management team members to mitigate financial and overall risk to assets by ensuring risks are minimized and addressed when they do arise.
Summary of specific areas of responsibilityfor the Finance Director
1.a. Tracking Revenue, Accounts Receivable and Cash Receipts: Cash Receipts, Bank Deposits and Bank Reconciliations; Revenue and Receivables Processing using a cloud-based SAGE 300 (accounting database) to ensure strong operations, clear workflows, well-understood roles and user management.
Specifically, it is the Finance Director’s job to ensure that these key requirements for smooth accounting are met:
- Qualified SAGE 300 user personnel are hired; or, if already CWS employees, trained and supported to learn to use the system to its maximum potential;
- CWS policies and procedures documents and SAGE 300 user manuals and other quick reference guides are available to all staff
- Workflows are developed and implemented and monitored
- Non-finance staff budget holders (Country Rep, program managers, et al.) and others with roles in budget use and management know their roles and responsibilities for ensuring proper accounting
- Chart of accounts fields (e.g. fund code and project ID requests, activity ID, category ID, etc.) and other tables (vendor files, cost allocation tables, users table, etc.) are completed correctly and on time per agreed deadlines/schedules.
- Track problems/challenges staff have with using SAGE 300 optimally, and work with the system vendor technical specialists to address and correct these.
Additionally, the Finance Director is responsible for overseeing:
1.b. Contributions and Gift Acceptance Policy; Long-term Liabilities and Investments
- Purchasing and Contracts: Procurement/Purchase Bidding for goods and services (with operations staff)
- Accounts Payable and Disbursements: Accounts Payable Processing; Travel Expenses; Travel Advances; Petty Cash; Disbursements (with relevant finance staff)
- Payroll and Benefits (with HR staff)
- Partner Grants and Contracts: Grant and Contract Management; Allowable Expense; Indirect Cost Recovery (with Country Rep)
- Audit and Compliance
- Budgeting and Financial Reporting: Budgeting; Financial Reporting (Monthly, Quarterly, Annual and Project Close and Report Dissemination; Filing/Back-up (with all colleagues)
- Assets Management: Capital (Fixed), Other, Consumables
- Records Retention
- Insurances and Leases/Rents
- Financial Risk Management, Cash, Checks, Financial Information, Safes, IT
Staff Professional Development and Support
The Finance Director leads, manages and supports a 5-member finance team in partnership with other senior and line managers. S/he is responsible to ensure qualified staff are hired and given professional development opportunities to improve or add to their knowledge and skills in line with their CWS roles and responsibilities. The Finance Director is also responsible, with senior colleagues to support non-finance staff in understanding and satisfactorily performing their tasks and responsibilities to ensure strong budget management and spending accountability.
- Bachelor’s degree in Accounting, Finance or Business Management or equivalent; Master’s degree preferred
- Superior financial management and accounting knowledge; financial analytic skills;
- 5+ years’ experience as Finance Controller or Finance Manager in a non-government organization or small business
- 10+ years’ experience in organizational finance, budgeting, accounting and reporting; grants / contract management for a non-government or UN organization
- Keen attention to detail, including work scheduling to meet routine deadlines
- Ability to work collegially under pressure and deadlines
- Experience in training and supporting finance and non-finance staff collegially
- Strong English reading, writing and speaking
HOW TO APPLY
Applications should include a cover letter, reflecting motivation; a CV, Including three references; expected gross salary and contact number to email@example.com
The position will remain open until it’s filled.