Finance Assistant

Job Description

This role will report to the Finance Officer, with responsibilities that cut across the Enterprise. You will assist the Finance Officer in managing the finances of the Enterprise. Your broader responsibilities will also cover human resources management and administrative support – your work will ensure that we maximise our social impact.

You must be a dynamic person with an eye for detail who can manage your time and competing priorities effectively. You are someone who is intrinsically motivated and interested in problem solving.  

This full-time role will be based in Indonesia, and some international travel will be required.

We are a social enterprise with a mission to work with vulnerable people to build a better future. We specialise in justice, migration and social inclusion. Our expertise is in strategic communications, counselling, consulting, monitoring and evaluation, and research. We work in East Asia, South Asia, the Middle East, East Africa, North Africa, the Sahel and Europe. For more information about us, please visit http://seefar.org/about-us.

The Finance Assistant will perform an important function of managing the finances and financial systems of the organisation on a daily basis, thereby ensuring that all personnel are supported to deliver our long-term vision and impact. This will include responsibilities such as:

  • Managing our online financial systems
  • Bookkeeping
  • Financial reporting and analysis
  • Enterprise and project budgeting
  • Contributing to HR and contract management
  • Regulatory reporting

As a member of the Operations team, you will also work with HR and IT, as well as Project and Program Managers.

Responsibilities

The following are the primary responsibilities of the role, with estimated allocations of time and attention.

Deliver: Financial Support to the Enterprise

Approximately 70% of your time and attention:

  • Utilize online accounting software and banking portals for day-to-day transactions and reports.
  • Assist the Finance Officer with the delivery of monthly payments to all personnel, paying particular attention to project consultants and any changes to their payment parameters.
  • Assist the Finance Officer with the monthly reconciliation of all accounts
  • Assist with claiming of expenses and paying suppliers for project-specific activities
  • Assist with maintaining required financial records and documents, including the fixed asset register, contracts, and benefits.
  • Follow up on overdue invoices from project funders and donors.
  • Follow up outstanding advances with project teams
  • Add new suppliers to our financial systems.
  • Assist with the updating of project and enterprise budgets by making sure the budgets provide accurate information.
  • Provide project-specific financial analysis as directed.
  • Work with Project Managers and HR to assess and decide on management of different contracts.
  • Troubleshoot problems across our financial systems, particularly in the systems that manage project finances.
  • Contribute to project contract and HR management, as directed.
  • Manage the billing and invoicing of project-related activities.
  • Contribute to project startup, termination and coordination of project information feeding into our corporate reporting.
  • Contribute to corporate, regulatory and governmental reporting as required by project funders and donors.

Deliver: Administrative Support to the Subsidiary Office

Approximately 20% of your time and attention:

  • Assist in the administration and business functions of the subsidiary office, including overseeing and/or processing any forms and paperwork.
  • Maintain required financial records and documents of the subsidiary office.
  • Assist in oversee, monitor, and reconcile accounts of the subsidiary office, and update the Country Manager on status as required.

Develop: Capabilities and Improvements to Financial Systems

Approximately 10% of your time and attention:

  • Use your knowledge of Seefar’s operations and experience of administering financial services, recommend and implement improvements to our processes.

Direct: Global Management

  • Represent and demonstrate the Enterprise’s values.

Working with Seefar

Current and former personnel have noted the points below as positive features of Seefar’s work environment and culture:

  • The Enterprise combines entrepreneurialism with a focus on social impact.
  • You work with highly diverse people and across a diversity of contexts.
  • There is a high level of trust that supports you to work autonomously.
  • The people in the Enterprise encourage innovation and experimentation.
  • Achieving results is prioritised over rigid structures and workflows.
  • You are never bored and always challenged.

Current and former personnel have noted the points below as negative features of Seefar’s work environment and culture:

  • Collaborating with geographically dispersed teams requires flexibility and patience.
  • Working remotely can make you feel isolated and so requires you to invest time in communication.
  • Travel schedules can sometimes be heavy.
  • A high-growth phase means problem-solving as the Enterprise’s systems evolve quickly.

An Excellent Candidate

To excel in this role, you will have the following experience and capacities:

  • Adapt to changes in your project or job, staying productive and keeping focused on goals.
  • More than 3 years of experience in financial administration.
  • Experience in managing online databases, and financial and accounting software.
  • An educational background in financial administration and accounting.
  • A track record of working with, and supporting others, effectively.
  • Motivated by an Enterprise performance framework focused on social impact.

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We are a social enterprise with a mission to work with vulnerable people to build a better future. We specialise in justice, migration and social inclusion. Our expertise is in strategic communications, counselling, consulting, monitoring and evaluation, and research. We work in East Asia, South Asia, the Middle East, East Africa, North Africa, the Sahel and Europe. Our headquarters are in Hong Kong while our employees from 25 different nationalities work across the globe.

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