Finance and Administration Lead

Introduction and Background 

The Millennium Challenge Corporation (MCC) is a U.S. government corporation established in 2004. Its mission is to provide assistance that will support economic growth and poverty reduction in carefully selected developing countries that demonstrate a commitment to just and democratic governance, economic freedom, and investments in their citizenry.

In December 2018, MCC’s Board of Directors selected Indonesia as eligible to develop a second compact. The selection reflected the strong partnership MCC and Indonesia built during the first compact. The compact agreement will be valid for a period of five years. MCC’s work with Indonesia on the second compact is currently in the pre-implementation preparation stage, prior to “Entry-Into-Force” (EIF) of the compact agreement at which time the five-year implementation period begins.

The proposed Indonesia Compact is designed to improve the country’s transport and logistics infrastructure, developing high-quality, climate-conscious transportation infrastructure in five provinces while increasing access to finance for micro-, small, and medium-sized enterprises (MSMEs).

Along with implementing policy and institutional reforms, the proposed grant program will include three separate projects, identified through joint analysis, and in alignment with Indonesia’s own development priorities:

• The $350 million Advancing Transport and Logistics Accessibility Services Project (ATLAS), which aims to improve transport planning and preparation in target provinces by preparing, structuring, procuring, and delivering support to sub-national governments.
• The $95 million Financial Markets Development Project (FMDP), which will address the root causes of underdeveloped project financing market and capital markets by building capacity for and mobilizing green finance and other blended finance mechanisms.
• The $136 million Access to Finance for Women-owned / Micro-, Small and Medium Enterprises (MSME) Finance Project, which aims to increase lending from formal financial service providers to MSMEs and women-owned MSMEs in the target provinces by gathering and analyzing MSME financial and technical performance data as well as providing technical assistance, digital and financial literacy training, and other demand-driven business development support.

The FMDP will focus on the national level while the ATLAS and MSME Finance Projects will be implemented at the sub-national level in the North Sulawesi, Riau, Riau Islands, Bali and South Sumatra provinces.

The Government of Indonesia has established an Implementation Independent Agency, called the Millennium Challenge Account – Indonesia II (MCA-Indonesia II or “MCA”), to act as a designee in supervising and managing the implementation of the five-year MCC Compact Program in Indonesia.

Position: Finance & Administration Lead

Grade/Pay band: D

Position Objective

The GOI seeks an individual consultant to act as the Finance and Administration Lead to lead the financial team of the MCA-Indonesia II.

The Finance and Administration Lead reports to the Deputy Executive Director for Operations and supervises the work of the Finance Manager, Finance Specialist, Accountant, Finance Assistants and others as delegated.

Tasks and Responsibilities

Financial Management

• Ensure adherence to all financial management provisions of the Compact and related documents.
• Establish and implement strong internal controls within the organization.
• Promote a commitment to integrity, ethics, and compliance with policies and procedures.
• Serve as the primary liaison with the Fiscal Agent, Project Leads, and the Implementing Entities on financial-related matters and issues.
• Liaise with MCC on financial and operational matters and issues.
• Oversees the Fiscal Agent contract to ensure that the Fiscal Agent is providing all the financial management services, such as funds control and payment processing, required in its contract and in the Fiscal Agent Agreement;
• Develop, in coordination/collaboration with the Fiscal Agent, a financial management operations manual, known as the Fiscal Accountability Plan (FAP), which outlines all procedures necessary for financial management operations, effective internal control system, and designates the officials who have the authority to approve obligations, verify receipt of goods and services, and execute payments. Monitor and ensure compliance with all aspects of the FAP.
• Provide leadership in the design and operating effectiveness of a system of internal controls over financial management and reporting including change management and oversight.
• Ensure that MCA-Indonesia II’s financial management system accommodates the requirements of the Compact as well as MCA-Indonesia II’s reporting requirements.
• Develop quarterly disbursement requests for funding from MCC, in coordination with the Fiscal Agent.

Planning

• Manage the preparation of MCA-Indonesia II’s annual program budget for the entire Compact period, as well as detailed budgets on a quarterly basis in coordination with the Fiscal Agent, Project Management Unit(s), and any Implementing Entities.
• In coordination with the Project Leads, estimate the future cash flow requirements for each Project for each period, and ensure that all accompanying reports related to disbursement requests are delivered according to the required schedule.
• Monitor expenses against budgets to ensure adequate resources and control of funds. Provide quarterly contract disbursements and other necessary information to the M&E Manager in order to track process milestones for the Compact.
• Develop and manage all financial reports, including special reports required by the MCA-Indonesia II or the governing board of trustees (Majelis Wali Amanat [MWA]).

Risk Management

• Prepare a plan to meet the semi-annual audit requirements of the Office of Inspector General (OIG) of the United States Agency for International Development (USAID).
• Cooperate fully with the auditors to ensure that the auditing requirements of the program are satisfied as required by the Compact.
• Develop, communicate and implement corrective action plans in connection with all audits conducted on behalf of MCC/GOI Funds in connection with the Indonesia II Compact.
• Ensure that MCC funds are exempt from all taxes as detailed in the 609(g) Agreement, Compact Agreement, Program Implementation Agreement, and/or any other agreement associated with the Compact.
• Supervise the processing and analysis of project-related expenses and ensure that they are in accordance with approved budget, MCC policies, and government procedures.

Administration and Operations

• Provide oversight of the administration of MCA-Indonesia.
• Provide oversight of information technology (IT) functions related to the administration of MCA-Indonesia II.
• Provide leadership and guidance to operations consultant staff on assigned tasks.
• Supervise the general administrative support apparatus of MCA-Indonesia II and ensure that assets of MCA-Indonesia are used for compact purposes only.

Other

• Represent the Program on all financial aspects to the Indonesian public, government, donor community, civil society, private sector, and others.
• Manage and review the work of assigned consultant staff and ensure quality of outputs and provide day-to-day supervision.
• Travel as necessary, domestically to compact provinces and internationally, to provide oversight and build effective working relationships with key counterparts and stakeholders.

Expected Outputs

• Annual program budget for entire Compact period
• Detailed operating budgets, to be developed in coordination with the Fiscal Agent, Project Management Unit(s), and any Implementing Entities (quarterly)
• Fiscal Accountability Plan
• Quarterly disbursement requests (quarterly)
• Monthly Financial Reports
• Reporting obligation required by the reports required by the MCA-Indonesia II, the governing board of trustees (Majelis Wali Amanat [MWA]), or Government of Indonesia
• Ad hoc financial reports as needed.
• Audit response and corrective action plans
• Other deliverables as requested.

Key Qualifications (Education, Experience, Technical Competencies)

• Master’s Degree or equivalent in Accounting (preferred) or Finance.
• Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent preferred.
• Fifteen (15) or more years of professional experience, including approximately seven (7) in a senior financial management position or as an auditor in a public accounting firm. Experience in an organization, project or company with an annual budget of $50 to $100 million USD is a plus.
• Proven management skills and experience in activities related to financial management.
• Previous experience in supervising the preparation of project/company financial reports, reconciling project/company bank statements, managing bank accounts, managing and monitoring petty cash, preparing payroll, tracking expenses according to budget.
• Ability to develop complex budgets and manage all related financial transactions.
• Experience in developing and managing financial management systems, processes, and standard operating procedures. Experience in SAP-based financial management systems is preferred.
• Ability to liaise with other MCA-Indonesia II divisions to ensure smooth implementation of MCA-Indonesia II activities.
• Ability to lead a team of qualified administrative, operations or financial management specialists.
• Experience in managing large contracts.
• Familiarity with the Indonesian regulation related to grant management, including but not limited to budget planning and reporting using government system as well as asset management and asset transfer.
• Understanding of the Indonesian tax regulations as well as experience in complying with tax requirements of donor-funded projects, including but not limited to payroll, customs and Value Added Tax (V.A.T) taxes.
• Demonstrated experience in handling donor funded program with annual budget of $50 to $100 million USD preferred.
• Must demonstrate from previous work experience the ability to collaborate effectively with peers and work across departments or divisions, as well as managing external stakeholders including government officials both in national and sub-national level.
• Experience in implementation and project closure plan is preferred.
• Proven management or oversight experience of information technology, network management, or related fields is a plus.
• Excellent written and verbal communication skills in Indonesian and English.

Duration and Performance Location

The Consultant is expected to work for a base period of 12 months.  There is potential for follow-on contracts to cover the implementation of the five-year Compact. Any follow-on contracts will be based on satisfactory performance and mutual agreement.

 Contract Type

This Terms of Reference contemplates award of a fixed term, fixed price contract.

Working Facilities

Office space and a laptop equipped with the necessary software will be provided to the Consultant in Jakarta.

Airfare for domestic travel within Indonesia and lodging outside Jakarta and other cities is provided by MCA-Indonesia II.

*Note: This Position Description is subject to revisions/updates as necessary to ensure alignment to the organization’s strategic direction and structure. Revisions to the description are subject to applicable MCA-Indonesia II policies and procedures, and official versions of each Position Description are maintained by MCA-Indonesia II.

Application Process:

MCA-Indonesia II values equal opportunity and diversity. All interested and qualified candidates are invited to send a letter of interest highlighting the suitability for and the potential contribution to the position, a detailed CV including contact details for three referees to recruitment.mcai@gmail.com and hr.recruitment@mca-indonesia-2.go.id by September 28, 2024.

Please write the relevant position in the subject line and name your file as per the following format: Your Complete Name_Application Letter and Your Complete Name_CV

Given the volume of the applications, only shortlisted candidates will be contacted for interviews.