Finance and Admin Officer

CLINTON HEALTH ACCESS INITIATIVE

 

Position Title     : Finance and Admin Officer

Report to             : Finance and Accounting Supervisor

 

Overview:

 

Founded in 2002, by President William J. Clinton and Ira C. Magaziner, the Clinton Health Access Initiative, Inc. (“CHAI”) is a global health organization committed to saving lives, reducing the burden of disease and strengthening integrated health systems in the developing world.

 

KEY AREAS OF RESPONSIBILITY:

 

Finance Administration:

  • Receive and process local invoices for approval payment to vendor or employees
  • Process payments thru Cash and Bank transfer and ensure that adequate supporting documentation is obtained before payments are processed
  • Accurately record daily transactions in Quickbooks regularly and prepare monthly bank reconciliations statements for review each month
  • Prepare documentation for payment transactions including but not limited to advances, petty cash voucher, In-house transfer, checks and transfer form.
  • Ensure all transactions are supported with proper and complete documents and alignment with CHAI financial & compliance manual as well as Donors requirements.
  • Ensure all transactions are entered into the correct account code and then ensure proper distribution to the current PID and GID
  • Checked programmatic advances settlement and ensure all supporting document attached and sufficient
  • Prepare coding and journal entries for posting purposes into QuickBooks
  • Maintain a filing retention system hardcopy and electronic for all finance records in order to comply with auditing practices
  • Responsible on income tax deduction and payment for PPh Pasal 4 (2), 21/26, 23/26 by using e–billing and e-SPT  as well as tax reporting in timely manner
  • Responsible on Jamsostek payment in timely manner
  • Manage petty cash and ensure that all expenses have supporting documentation attached to ensure accountability of the funds
  • Ensure Office running cost bills are paid in timely manner.
  • Check travel request, travel advances & travel expense claim report prior to approval and payment released
  • Prepare journal vouchers for any transactions and adjustments
  • Conduct Cash Count on regular basis

 

 

Administration/HR:

  • General office support
  • Coordinating meetings and minute taking in all relevant meetings
  • Event assistance and coordination
  • Diary management for Country Director
  • Coordinating of travel arrangements (flights, hotel bookings and car hire) as and when required
  • General clerical duties: photocopying, faxing, filing and distribution of mail
  • Maintaining records management systems
  • Visitor relationships – pick up, accommodation as and when required
  • Assist with adhoc administrative duties
  • General administrative correspondence with UIF and WCA
  • Review Medical Aid statement on monthly basis and identify any irregularities
  • Tracking employee training needs and providing feedback on courses/exercises completed
  • Tracking employee leave balance and circulating to respective employee on regular basis
  • Perform other tasks as necessary assigned by Supervisor/Country Director

 

 

Qualifications & Skills :

 

  • The candidate should either be graduate from accounting, finance, business administration or other related field
  • Minimum 5 (five) years relevant work experience in finance/accounting          and administration/HR with development works /INGO
  • Familiar with QuickBooks
  • Able to communicate oral and written in English and Bahasa
  • Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple tasks simultaneously
  • High levels of proficiency in Microsoft Word, Excel, PowerPoint, and internet applications
  • Demonstrated strong analytical and problem solving skills
  • Proven customer service orientation and ability to work collaboratively with diverse finance and non-finance groups
  • Builds and maintains effective relationships, with the team, colleagues and external partners
  • Experience with project based accounting systems and procedures
  • Experience in identifying and analyzing internal control
  • High standard of personal and professional integrity
  • Showing maturity, Fast Learner, responsible, self-motivated, flexible and adaptable
  • Must exhibit a flexible work attitude: the ability to work productively in a team environment and a matrix organization which requires , as well as independently, and the ability to meet unexpected demands
  • Excellent time management skills
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Founded in 2002 by President William J. Clinton, the Clinton Health Access Initiative (CHAI) is a global health organization committed to strengthening integrated health systems around the world and expanding access to care and treatment for HIV/AIDS, malaria and other illnesses. Based on the premise that business oriented strategy can facilitate solutions to global health challenges, CHAI acts as a catalyst to mobilize new resources and optimize the impact of these resources to save lives, via improved organization of commodity markets and more effective local management. By working in association with governments and other NGO partners, CHAI is focused on large scale impact and, to date, CHAI has secured lower pricing agreements for treatment options in more than 70 countries. In addition, CHAI’s teams are working side-by-side with over 30 governments to tackle many of the largest barriers to effective treatment and care.

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