Executive Coordinator – Operations & Training
This role serves as the linchpin, combining executive support, operational efficiency, and training coordination to drive our organization’s growth and impact.
Join us as the Executive Coordinator – Operations and Training, where you will play a pivotal role combining executive assistance, operations support, and training coordination. This dynamic position supports our executive team and ensures smooth operations and training initiatives across our organization’s diverse pillars and profiles.
You’ll be part of our exciting expansion phase, as we strengthen our global network, explore new markets in Kenya, and launch a worldwide Social Impact Training Centre. This opportunity is for individuals with a long-term vision, ready to commit to co-creating a purpose-driven consulting firm and gradually take on more leadership responsibilities over time.
Employment type depending on the location of candidate: Full-time employment or service contract, with other arrangements considered for the right candidate.
Closing date: 10.10.2023 (reviewed on ongoing basis)
About the Role.
You will be responsible for:
Executive Assistance and Operational Support (40%):
- Oversee day-to-day operational processes and workflows.
- Assist with managing budgets, expenses, and financial records.
- Collaborate with various stakeholders to ensure smooth operations.
- Supporting human resource, including employee record management and policy compliance.
- Identify opportunities for process improvement and efficiency gains, particularly leveraging on new technologies and software support.
- Manage the executive’s calendar, schedule appointments, and coordinate travel arrangements.
- Prepare reports, presentations, and documents as needed.
Training Platform Coordination (60%):
- Manage and coordinate our training platform or learning management system (LMS).
- Collaborate with training and development teams to schedule, organize, and track online and offline training programs.
- Handle logistics of training sessions, including participant enrolment, and materials preparation.
- Troubleshoot technical issues related to the training platform.
- Collect and analyze training data, including participant feedback and performance metrics.
- Assist in the development and distribution of training promotion materials and resource
- Identify and coordinate new offline and online training opportunities
- Support other administration and operation issues linked to training platform
- Interest in human rights, gender equality and social impact
- Bachelor’s degree or equivalent work experience.
- Proven experience in administrative and operational support roles.
- Familiarity with training platforms or learning management systems is a plus.
- Excellent communication, organizational, and time management skills.
- Tech-savvy with proficiency in office productivity software and strong interest in new technologies.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Ability to work independently, take initiative, while also thriving as a collaborative team player, embodying adaptability and effective communication skills.
- Strong problem-solving and analytical abilities.
- Flexibility to adapt to changing priorities and responsibilities.
- High attention to detail and accuracy.
- Willingness and ability to work remotely and under different time zones, if required by the workflow.
- Excellent English skills; knowledge of another language is an asset.
Global and Impactful Work: Join a purpose-driven consulting group that works across sectors and continents to advance social impact, human rights, and gender equality.
Diverse and Engaging Role: Take on a dynamic and colorful position that allows you to work across all pillars of our organization, gaining exposure to various aspects of the social impact sector.
Exciting Growth Opportunity: Become a part of our expansion journey as we strengthen our global network, explore new markets, and launch a global Social Impact Training Centre.
Long-term Vision: Be a key player in our long-term vision of co-creating a global, purpose-based consulting firm. Over time, take on more responsibilities and leading roles within the organization.
Balanced Responsibilities: Enjoy a balanced role that combines executive assistance, operational support, and training platform coordination, offering a rich and diverse set of responsibilities.
Professional Development: Benefit from opportunities for personal growth and capacity-building offered through our Social Impact Training Platform, including attending our signature ‘Child Rights Practitioner Course’
Remote Work and Flexible Work Arrangements: Work from your location and collaborate with a global team, providing flexibility to manage your work environment and time.
Competitive Compensation: Receive a nominal base monthly salary, with additional compensation based on achievements and company performance.
Inclusive Culture: Join a company that celebrates diversity and is committed to creating an inclusive environment for all employees.
Please, send your CV and Cover Letter, explaining your motivation and highlighting your previous relevant work experience by 10.10. 2023 using the link here: https://www.arsic-consulting.com/executive-coordinator
Any questions? Reach out at email@example.com.
Early applications are strongly encouraged as interviews will be carried out on a rolling basis! Only shortlisted candidates will be contacted for further interviews.
Please note that ARSIC Social Impact Consulting reserves the right not to employ anyone if a suitable candidate meeting our criteria is not identified during the selection process.