CALL FOR PROPOSAL – SEHATI Programme evaluation

Simavi is an ambitious, growing development organisation of more than 50 people, based in the Netherlands. Together with local partners, we improve the health of people in the poorest regions in developing countries. Simavi has been operational in Indonesia since 1925 by working through local NGO partners both in WASH and SRHR sectors. From 2010 to 2015, Simavi coordinated a consortium of five Indonesian NGOs implementing a water sanitation and hygiene programme in Eastern Indonesia. Since 1 January 2016, Simavi is implementing a new programme named SEHATI (Sustainable Sanitation for Eastern Indonesia) as the next phase of the previous one and will be ended on August 2019. For this programme Simavi is looking for an experienced :

Consultant for Sehati Programme Evaluation

Background of the SEHATI Programme
1. The SEHATI programme
The Sustainable Sanitation and Hygiene for Eastern Indonesia (SEHATI) Programme (2016 – 2019) aims for the realisation of an enabling environment for communities in 7 selected districts in Eastern Indonesia to achieve a sustainable healthy living environment through strengthening the capacity of local governments and sanitation entrepreneurs to implement 5 pillars of Community Led Total Sanitation (CLTS, or STBM in Bahasa Indonesia).

Specific objectives have been identified in terms effective realisation of capacity building at different levels of government administration to lead and sustain the implementation of 5 pillars of STBM and at the level of capacity sanitation entrepreneurs to provide sanitation and hygiene related products and services.

The specific objectives of the SEHATI programme have been translated into the following main activities areas:

– Creating an enabling environment from village up to national level to support the implementation of 5 pillars of STBM;

– Creating demand and sanitation and hygiene behaviour change using the 5 pillar STBM approach in communities (this includes in households, schools, public facilities, health facilities and religious places);

– Initiating sanitation entrepreneurship to provide sanitation and hygiene related products and services;

– Capacity building of the implementing SHAW partner NGOs;

– Initiating a viable implementation model that ensures the local government is capable to roll out and sustain a district wide STBM 5 pillars.

The programme does not have a drinking water supply component. It is therefore not an explicit part of the evaluation.

2. General data
Programme period : February 2016 – August 201

NGOs involved : Simavi (coordination), CD-Bethesda, Yayasan Plan International Indonesia, Yayasan Rumsram, Yayasan Dian Desa and Yayasan Masyarakat Peduli

Support from : Financial support: Embassy Kingdom of The Netherlands Jakarta (EKN)

Technical supports : Indonesian Ministry of Health and IRC

Programme areas : Biak (Papua), Flores, Sumba (NTT), Lombok, Dompu (NTB) and Jakarta (national level)

Initial target : 93 of 210 villages declared 100% STBM

Budget : EUR 3.000.000 from EKN’s contribution

EUR 2.013.569 from Local contribution

EUR 246.428 from partners’ contribution

3. Sanitasi Total Berbasis Masyarakat (STBM) approach

‘Sanitasi Total Berbasis Masyarakat’ (STBM) is the approach introduced by the Indonesian Ministry of Health in 2008, to improve the sanitation and hygiene situation for Indonesia. When comparing STBM to CLTS (Community Based vs. Led Total Sanitation), one could observe that the STBM approach is a next development after CLTS by its explicit attention to hygiene and environment (pillar 2 – 5).

The STBM approach includes 5 pillars:

1. Open Defecation Free communities

2. Washing hands with soap and running water

3. Household water treatment and Safe storage of water and food

4. Household solid waste management

5. Household liquid waste management.

Simavi and 5 local implementing partners are the first Indonesian’s partners in implementing the 5 pillar STBM approach at district scale. Other projects are active in one or two pillars, mainly focussing on sanitation. Similarly, the national government itself tends to implement all pillars inconsistently and only provides monitoring scheme to pillar 1. This brings a pioneering role to SEHATI in order to develop methods to reach full STBM coverage including scaling-up methods.

Within the SEHATI programme several complementary activities are undertaken to support the 5 pillar STBM approach notably capacity building of Pokja AMPL (working group for drinking water and environmental health) / STBM team members at district, sub-district and village level, advocating budget and plan for STBM at all level, monitoring at government and household level, private sector involvement and sanitation marketing as well as knowledge management. In addition, Simavi is also lobby for implementing 5 pillars of STBM at national level, including the development of 5 pillars indicators at the national monitoring system.

4. Progress and development
According to its original project document of 29 March 2016, the SEHATI Programme aimed to target the implementation of 100% STBM for 210 villages in 7 districts of Eastern Indonesia, located in NTB Province (Lombok and Sumbawa islands), NTT province (Flores and Sumba Islands) and Papua province (Biak Island).

Monitoring data in June 2018 states that SEHATI reaches out 215 villages with 510.422 people intervened by STBM promotion and also 951 schools in 7 districts. In addition to that, SEHATI was replicating the approach in total around 137 villages fully respected the 5 pillars of STBM and this number will increase further.

SEHATI also provides support to the national level (Ministry of Health) in Jakarta to implementing 5 pillars of STBM start from the beginning rather than single pillar. Equally important, to ensure the sustainability, SEHATI encourages the government to include 5 pillars indicators to national web-based monitoring system (STBM Smart).

5. Institutional framework, organisation and partners
The programme operates under overall guidance of the Directorate of Environmental Health of Ministry of Health, which also a member of National Working Group on Drinking Water and Sanitation (Pokja AMPL Nasional).

SEHATI programme touches the government administration and other stakeholders at desa (village), kecamatan (sub-district), kabupaten (district),and national levels. Besides the government structures, these stakeholders comprise community volunteers (kader), community organisations, the private sector and some local informal NGOs and community organisations.

The programme has several agreed partners and interested stakeholders. There are five Indonesian partners operating in the field and at district level: CD-Bethesda, Yayasan Plan International Indonesia, Yayasan Rumsram, Yayasan Dian Desa and Yayasan Masyarakat Peduli.

The government collaborates closely with SEHATI through Ministry of Health at national level, Drinking Water and Environmental Health Working Group (Pokja AMPL) at district level, the Administrative Heads at district and sub-district level, Chiefs of the villages (Kepala Desa) at respectively district, sub-district and village officials, and the sub-district health structure (Puskesmas).

Organisations involved in the programme implementation are IRC (monitoring and capacity building) with the overall management of the programme is done by Simavi.

SEHATI programme receives funding from the Embassy of the Kingdom of the Netherlands (EKN), from Simavi in the Netherlands and from the Indonesian partner NGOs within the SEHATI Programme. It also generates investments by the government in capacity building, implementation processes and sanitation and hygiene facilities. In addition, the community’s contribution is also made available for its own sanitation and hygiene facilities.

During the SEHATI programme period, the investments by the Government of Indonesia for safe water supply and sanitation continue, including partnership with Pamsismas, Sanimas, BP SPAM.

Expected results/ outcome

Main expected outcomes of this evaluation are:

a. an independent assessment of the performance of SEHATI to date, paying particular attention to the achievements of the programme against its overall objectives and its central goal;

b. an independent assessment of the programme achievements in terms of relevance, effectiveness, efficiency, consistency, impact, sustainability and coherence;

c. an independent assessment of possible project extension until mid 2020;

d. key lessons and practical recommendations for the exit strategy of SEHATI and the consolidation and/or replication of the achievements;

e. an advice on the position of Simavi as (I)NGO in the field of rural sanitation in Indonesia after the SEHATI programme period.

Besides an assessment of the achievement of the quantitative targets and objectives of the programme, the scope of the evaluation will comprise:

a. Evaluation of the SEHATI programme:

– the quality of the enabling environment for STBM which has been created in the concerned districts;

– the capacity of the partners-NGO’s to monitor, maintain and extend the STBM results and process in and beyond the actual programme areas;

– the specific contribution of the distinct Netherlands partners (Simavi and IRC) to the different achievements;

– the relevance and replicability of the institutional arrangement of the programme notably the central role of all partners operation in partnership with each other and with government structures at different levels;

– the performances and results of each of the involved NGOs (the 5 implementing NGOs as well Simavi as the coordinating NGO);

– the technical aspects, e.g. the sanitation and hygiene approach and the promoted hardware / technology options; the different components of the programme and their mutual relationship, e.g. 5 pillars of STBM; school sanitation; sanitation marketing; water supply; gender and social inclusion (GESI); post declaration mechanism; the knowledge management dimension of the programme and its relevance for others parties in Indonesia (governmental and non-governmental) which are engaged in sanitation;

– the possibility of extension of the SEHATI programme till mid 2020.

b. Advice positioning Simavi:

– the role and position of (international) non-governmental organisations, private sectors and knowledge institutes for water and sanitation sector.

Expected output
· An inception note outlining the review work plan and field work methodology and analytical framework;
· Synthesis reports of the fieldwork;
· A (power point) presentation to be used for the final workshop with main stakeholders to summarise the mission’s provisional findings, conclusions and recommendations;
· A draft final report evaluating SEHATI’s results, containing lessons learnt and detailing recommendations for the exit strategy of SEHATI including the consolidation and replication of the approach and achievement;
· An advice on possible extension till mid 2020;
· A draft advice for the position of Simavi as INGO after the program period;
· A final report if major comments are made after submission of the draft final report.

In addition, the following is asked;
· The findings and recommendations shall be presented in a reader friendly and professional manner and may include illustrations and photos;
· An electronic version of the final report along with all the relevant annexes;
· A summary of the study of maximum 3 pages, which can be used for publication on websites of EKN in Jakarta and Simavi;
· One joint mission report by the expert team;
· Representatives of the expert team should be available to present the findings during a sector meeting in Jakarta.

Team composition
The team of experts for this assignment will work in close collaboration with local stakeholders and under the direct guidance of Simavi and EKN in Jakarta to achieve the objective of this assignment.

The review team will be composed of 3 national experts. The team leader is responsible for delivering the outputs.

A. Team leader:
Total days (max.)
– 10 working days preparation and inception
– 20 working days fieldwork in 7 districts (including travel)
– 20 working days for analyses, conclusions and recommendations
Specification / profile
– Senior expert in public policy;
– Experience in Monitoring and Evaluation;
– Experience in qualitative and quantitative research;
– Communicator and team player;
– Preferably experience in sanitation and hygiene;
– Preferably experience in behavior change;
– Preferably experience in institutional settings;
– Good English oral and writing skills.
Role : Team leader

B.Sanitation and hygiene specialist (example)
Total days (max.)
– 10 working days preparation and inception
– 35 working days fieldwork in 7 districts (including travel)
– 20 working days for analyses, conclusions and recommendations
– Expert in sanitation and hygiene;
– Experience in Monitoring and Evaluation;
– Experience in using participatory approach;
– Preferably experience in institutional settings;
– Good English oral and writing skills
Role: Researcher – team member

C. Capacity building specialist (example)
Total days (max.)
– 10 working days preparation and inception
– 35 working days fieldwork in 7 districts (including travel)
– 20 working days for analyses, conclusions and recommendations
– Expert in Capacity Development;
– Experience in Monitoring and Evaluation;
– Experience in behavior change and using participatory approach;
– Preferably experience in institutional settings;
– Good English oral and writing skills.
Role: Researcher – team member

Method of Work
The evaluation will have three phases: an inception phase, a fieldwork phase and a phase for analysis/conclusions/-recommendations.

The following phases and activities should be part of the review:
Inception phase

Step 1: The evaluation mission will undertake a desk review of all relevant programme documents, including relevant programming documents and implementation manuals, and documents shaping the wider sanitation strategy/policy framework. The SEHATI team will provide the mission with the full documentation the current state of the programme, challenges and future perspectives.

Step 2: A briefing at the EKN and with the Director of Environmental Health of MoH will be conducted by the teams to get strategic information regarding the programme.

Step 3: Within 5 working days of commencement, the mission will present an inception note to the EKN and MoH. The inception report will outline the scope, methodology and proposed process of the evaluation, as well as identify key stakeholders to be involved and activities to be undertaken. It will include a schedule for meetings with relevant parties and for field visits.

Step 4: During the inception phase, the mission will hold initial discussions with project management, partner NGOs and concerned government organisations to gauge the relevance, efficiency, effectiveness, impact and potential sustainability of the programme. Part of these discussion and contacts can be grouped in Jakarta (or other areas) allowing to meet the main partners and to make a first field visit to involved local government and communities.

Step 5: During the first ten days, the consultants will finalise the methodology and sample for field surveys/evaluation in the project areas. During this phase, the mission will also review the activities of SEHATI performed at National level (support to MoH and other organisations involved in sanitation).

The first assignment of the international consultant will stop here.

Field Work

Step 6. Within a period of 5 weeks the consultants will perform in depth fieldwork in selected areas taking part in the SEHATI programme. The government, private sector and if possible, communities services will have to be representative for the 3 provinces, in which 7 districts involved in the project.

Field work will include quantitative and qualitative methods and review the process as well as concrete outputs and outcome of the project.

This step and phase of the evaluation will be concluded by synthesis reports by each of the consultants of the field work conclusions according to a common analytical framework.

Analysis, conclusions and recommendations

Step 7: The consultants will synthetise the findings of the inception and field work phase and formulate main conclusions and recommendations. Individual discussion with key stakeholders can be held, if necessary.

The main findings, conclusions and recommendations will be included into a Power Point format. These interim conclusions will be presented to the partners and the national level in an evaluation workshop.

Final Report

Step 8: The consultants will submit a draft of their final report that will have incorporated the views and comments reflected during the national-level workshop within 2 weeks after the completion of their mission in Indonesia. Upon reception of the draft report, the EKN and MoH will give the consolidated comments within two weeks. The consultants will include these comments in the final version of the mission report when necessary.

All reports and communication will be in the English language. If desired and in consultation with EKN Jakarta, (parts of) the communication and/or reports can be in Bahasa Indonesia.

Selection of experts
Experts will be selected based on the qualifications of the Curriculum Vitae, in relation to the described profiles in this Terms of Reference.

Contracting of consultants will be conducted under SEHATI Programme managed by Simavi.

Each individual expert for this mission is expected to provide an all-inclusive detailed budget including the fees and expected expenditures in order to conduct this assignment. While presenting a total budget for this assignment, the following items must be specified:
· Curriculum Vitae with portofolio;
· Fees, specified in number of days and applied fee rates per person working in Jakarta and the fields;
· Other costs.

Note: Simavi allocates a maximum of € 30.000 in total for this activity.

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Simavi is an ambitious, growing development organisation of more than 50
people, based in the Netherlands. Together with local partners, we improve the
health of people in the poorest regions in developing countries. With more than
one hundred partners we work together with communities. We influence the
policies of governments to take into account the health and rights of the
poorest people. We campaign to engage the general public and involve them in
what we do. We focus on the poorest regions of nine developing countries in
Asia and Africa.

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