| Location | Kota Kupang, NTT Province |
| Working language | Bahasa Indonesia and English (report) |
| Contract Type | Professional Service Contract |
| Expected start date | February 2023 |
| Contract period | 3 months provide exact dates – see example TOR |
1. About Plan Indonesia
Working in over 50 developing countries across Africa, Asia, the Pacific and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programes that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. Please see http://plan-international.org/about-plan for Plan’s strategy.
Yayasan Plan International Indonesia (Plan Indonesia) is presently implementing its country strategic 5 (CS5) covering fiscal year 2018 to 2022, where the country objective has been defined as Plan Indonesia will address critical child rights and gender equality issues that prevent marginalised children and youth, particularly girls and young women, from transitioning from home, through school and into decent work. This goal will be achieved by providing technical support and implementing quality programs and projects to support citizens out of poverty.
2. Project Background
With the spirit of SDGs on the 6th goal of water, sanitation and hygiene (WASH) for all and the Indonesian government’s target for universal access sanitation, Plan Indonesia attempts to ensure equal and sustainable access to sanitation (and hygiene) for all parties through the WfW project. Therefore, the WfW project will not only encourages improved and sustainable access of sanitation and hygiene services, but also encourages the active participation of marginalized groups so that they can become agents of change on their rights related to sanitation and hygiene.
With the support from Department of Foreign Affair (DFAT) of the Australian government, through the Water for Women (WfW) Fund, Plan International Australia (PIA) and Plan Indonesia are implementing a transformative WASH project that has a focus on 5 Pillars of Sanitasi Total Berbasis Masyarakat (STBM) integrated with gender equality and social inclusion. The project’s formal title is ‘WASH and Beyond –Transforming lives in Eastern Indonesia’, and has the purpose of to: “improve health, gender equality and wellbeing of the Indonesian people through inclusive and sustainable WASH”. In collaboration with the local government through the WASH Working Group, sanitation entrepreneurs, Family Empowerment and Welfare (PKK) and marginalized group organizations, the project have reached reached 574.204 total beneficiaries including 7.953 People with Disabilities (PwDs) in Manggarai (NTT) and Sumbawa (NTB) Districts starting from July 2018 until December 2022. More information about this project and DFAT’s WfW Fund can be found at https://www.waterforwomenfund.org/en/project/water-for-women—Indonesia.aspx.
The next step for the project is to expand its scope to climate resilient WASH considering that the climate change and WASH have interconnection that can support one another to have a holistic approach to improve people’s resilient and health in the mids of global issue. Plan Indonesia will continue its work with local government in Manggarai and Sumbawa with additional district of Kota Kupang to be including in the first phase of implementation from 2023-2024. In this period, Plan Indonesia thorugh WfW project will test out several approach that related to GEDSI WASH and climate resilient to support the government agenda in WASH and climate resilient. The following is the result expected from WfW project
Outcome 1
The government of Indonesia and private sector invest and deliver climate resilient and GEDSI STBM and IWM.
| IO.1.1. | 2 districts and 1 city government have integrated climate resilient and GEDSI components in STBM policies |
| IO.1.2. | 2 district governments have increased investment in safely managed sanitation services |
| IO.1.3. | Private sector in 1 city has developed climate resilient and GEDSI waste management and water supply services |
| IO.1.4. | 2 district governments have established an IWM forum and have formulated climate resilient and GEDSI IWM action plan |
Outcome 2
223,088 people (111,602 females, 111,463 males, 23 others) including marginalised groups (particularly women, girls, and PWD) are able to reduce the risk of WASH services from climate hazards
| IO.2.1. | Community members, particularly women, girls, and PWD, in 94 villages have identified the impact of climate hazards to WASH services |
| IO.2.2. | 94 villages, 20 HCF, and 20 schools have developed climate resilient WASH action plans |
| IO.2.3. | Urban climate resilient and GEDSI waste management and water supply services are established |
| IO.2.4. | Schools have integrated climate resilient and GEDSI WASH in UKS models and MHM implementation |
| IO.2.5. | Girls and women are able and feel confident to manage their monthly periods, including during climate hazard events |
Outcome 3
Women, girls, and others marginalised are agents of change in claiming their climate resilient WASH rights in households, communities, and institutions.
| IO.3.1 | PKK and DPOs have been actively involved in the decision-making process in climate change-related forums at the district and city level |
| IO.3.2. | Marginalised groups, particularly women, girls, and PWD, are engaged in climate resilient WASH decision-making in households and communities |
| IO.3.3 | Women, girls and PWD members have strengthened individual and collective agencies to advocate for their rights to climate-resilient WASH |
| IO.3.4 | 20 subdistrict STBM teams are monitoring strategic gender changes by using the GWMT regularly in communities and reflecting on outcomes in meetings/learning forums. |
| IO.3.5 | Men and boys actively support marginalized groups’ rights to climate resilient WASH |
Outcome 4
Climate change adaptation and WASH practices of national and international actors are informed by project evidence
| IO.4.1 | MOH and National WASH Pokja have committed to integrating climate resilient in the National GEDSI STBM Policy |
| IO.4.2 | Bappenas and other national actors have increased awareness of integrating climate resilient and GEDSI WASH in RAN-API/NAP |
| IO.4.3 | Environmental Agency and other actors in Kupang city have increased awareness of integrating climate resilient and GEDSI WASH in RAD-API |
| IO.4.4 | Proklim implementation in 2 districts and 1 city informed by climate resilient and GEDSI WASH approach from the project |
| IO.4.5 | Sector actors (national/international) utilise climate resilient and GEDSI WASH knowledge generated by the project |
3. Baseline Purpose and Questions
Baseline study objectives and scope
The purpose of this baseline study is to provide the early or existing situational analysis relevant to the outcome indicators of project especially for project activities that would be implemented in Kupang City. However, this baseline will not collect all outputs/outcomes indicators above since this is an additional baseline for one city (Kupang) and not all indicators will be used or collected. Additionally, the baseline study will be to provide a comprehensive understanding of situation in Kupang City related to:
• Situation about the WASH (STBM) implementation, GEDSI, and climate resilient including the achievement, key stakeholder involved in the implementation, policies and regulations, inhibiting, and supporting factors to the achieve the target;
• Situation about the water supply including but not limited to policies and regulations, water source, data on household that have access to drinking water, projection of water availability for the near future, technologies use to provide water to community, inhibiting and supporting factor for provision of water, etc.;
• Mapping of waste management entrepreneur (Bank Sampah) available in Kupang including name and contact for each of the entrepreneur, status of the entrepreneur, number of employees, financial, inhibiting and supporting factors, etc.;
• Situation on youth participation and acceptance around the WASH and climate resilient issues including their perspectives, concerns, motivation, demotivation, opportunities etc.;
• Situation on men’s engagement around the WASH and climate resilient issues including their perspectives, concerns, motivation, demotivation, opportunities etc.
Baseline Study question
Some key questions that the Water for Women Fund (GHD and DFAT) is expected to be included in the baseline study are:
1. How is the government of Indonesia and private sector deliverable of GESI WASH/STBM and climate resilient in Kupang? This baseline will collect early information situation for two output indicators below:
| IO.1.1. | 2 districts and 1 city government have integrated climate resilient and GEDSI components in STBM policies |
| IO.1.3. | Private sector in 1 city has developed climate resilient and GEDSI waste management and water supply services |
The following are the sub questions under the first Outcome indicators:
a. What are the of policies and regulations available in district and office level related to WASH, GEDSI, and climate resilient? How is the policies and regulations implemented? What are the results and challenges?
• How were the achievements of Kupang government in WASH, GEDSI, and climate tesilient indicators? How were these achievements affect the development of policies and program in the office level?
• Who are the key stakeholders involved in planning, designing, and making decision about the WAS, GEDSI, and climate change policies/programs in Kupang? What influence do each of the key stakeholders have? Are there any conflict of interest between them?
• What are the inhibiting and supporting factors, and opportunities for collaboration around WASH, GEDSI, and climate resilient issue in Kupang?
b. How is the situation about the water supply in Kupang?
• What are the policies and regulations available related to water (including planning and design water source, water company situation, sustainability and future planning for water provision)?
• How are the mapping of water situation in Kupang including water source, data on household that have access to drinking water (with appropriate aggregation), technologies use to provide water to community, inhibiting and supporting factor for provision of water, and opportunities for collaboration in water issue?
1. How is the access of WASH service and waste management in Kupang? This baseline will collect early information situation for one output indicators below:
| IO.2.3. | Urban climate resilient and GEDSI waste management and water supply services are established |
The following are the sub questions under the second Outcome indicator:
a. How is the situation of waste management’s entrepreneurs in Kupang? many entrepreneurs in waste management operated in Kupang? How was the trend and interest in this sector? What key stakeholders (public and private) involvement in icreasing the investment in this area? What are the inhibiting and supporting factors?
b. What opportunities for the development of the entrepreneur in waste management in Kupang
3. How are girls, men/boys, and youth potential role as ,agent of change in claiming their climate
resilient WASH rights in households, communities, and institutions in Kupang city?
This baseline will collect early information situation for two output indicators below
| IO.3.1 | PKK and DPOs have been actively involved in the decision-making process in climate change-related forums at the district and city level |
| IO.3.5 | Men and boys actively support marginalized groups’ rights to climate resilient WASH |
The following are additional sub questions could be asked under the third Outcome indicators
a. How are the youth in Kupang response to the WASH, GEDSI, and climate resilient issue? What are the conflicts or interests around the issue? What are the opportunities for collaborations?
b. How are the men/boys engage can engage in the WASH, GEDSI, and climate resilient issue? What are the conflicts or interests around the issue? What are the opportunities for collaborations?
Principles underpinning the approach to the evaluation are:
• Impartiality and independence of the evaluation process from the programming and implementation functions;
• Credibility of the evaluation, through use of appropriately skilled and independent experts and the transparency of the evaluation process, including wide dissemination of results;
• Participation of stakeholders in the evaluation process, to ensure different perspectives and views are considered; and
• Usefulness of the evaluation findings and recommendations, through timely presentation of relevant, clear and concise information to decision makers.
| Relevance | The appropriateness of project objectives to the problems that it was supposed to address, and to the physical and policy environment within which it operated. It should include an assessment of the quality of project preparation and design – i.e. the logic and completeness of the project planning process, and the internal logic and coherence of the project design. |
| Efficiency | The fact that the project results have been achieved at reasonable cost, i.e. how well inputs/means have been converted into activities, in terms of quality, quantity and time, and the quality of the results achieved. This generally requires comparing alternative approaches to achieving the same results, to see whether the most efficient process has been adopted. |
| Effectiveness | An assessment of the contribution made by results to achievement of the project purpose, and how assumptions have affected project achievements. This should include specific assessment of the benefits accruing to target groups, including women and men and identified vulnerable groups such as children, the elderly and disabled. |
| Impact | The effect of the project on its wider environment, and its contribution to the wider policy or sector objectives (as summarized in the project’s overall objective). |
| Sustainability | An assessment of the likelihood of benefits produced by the project to continue to flow after external funding has ended, and with particular reference to factors of ownership by beneficiaries, policy support, economic and financial factors, socio-cultural aspects, gender equality, appropriate technology, environmental aspects, and institutional and management capacity. |
4. Users of the evaluation
Users of the evaluation are:
a. The Water for Women Fund (GHD and DFAT)
b. Plan International Australia
c. Yayasan Plan International Indonesia (Plan Indonesia)
d. Relevant partners/stakeholders such as local government
5. Methods
Methodology
The evaluation methodology will employ qualitative for data collection, secondary data analysis, and desk review. Participatory, safe and ethnical methods for data collection is utmost important to be applied and aligns with the ethos of the project. This includes consideration of gender and disability inclusion, child protection and safeguarding for ‘do no harm’ approaches, capturing the voices of the most marginalised, not raising expectation during the survey, gender considerations in interviewer and interviewee, etc. All data collection tools are expected to be GESI responsive.
Regarding disability, adapted Washington Group Questions to be used (as per the project’s baseline survey); and regarding gender, questions will draw from CARE’s Social Norms Measures for Gender Programming (SNAP) methodology and Oxfam’s Women Economic Empowerment impact assessment methodology.
To assess ‘systems’ changes particularly related to institutional changes at change agent level, the Evaluation will need to use as part of the evaluation the Sanitation and Water for All (SWA) building blocks framework (which the Water for Women Fund supports). The project has already began using this framework which has been simple and useful (which will be provided in background documents).
The consultant will require to develop the detailed methodology design/inception report including sample size, inclusion criteria, tools, data collection and analysis plan, and dissemination plan. All deliverables for this consultancy, particularly the data set and reporting, is expected to be of high quality.
Secondary data analysis and desk review
The secondary data and desk review data will mainly collected through documents, local database, monitoring reports, activity reports, etc. from relevant district offices in the district level. There are no expectation for direct data collection to the respondent quantitatively due to limited time available for the assignment.
Qualitative Sampling and Respondents
Semi-structured key informant interviews need to be conducted with different key stakeholders/representatives, including but not limited to:
| No | Area of study | Targeted respondents | Remark |
| 1 | WASH, GEDSI, and climate resilient | · District Health Offices · Bappeda · Pokja AMPL Kota Kupang · District Environmental and Sanitation Offices (Dinas Kebersihan dan Lingkungan Hidup) · BNPB · Forum PRB Kota Kupang · PKK | |
| 2 | Water supply | · PDAM Kota Kupang dan Kabupaten Kupang · District Public Work Offices (DInas PUPR) · Other offices and CSO organization that works in the water issue in Kupang (TBD) | |
| 3 | Waste management and enterpreneurship | · 1-2 Bank Sampah in Kupang · Local government/organization that work with Bank Sampah (Kelurahan, Karang Taruna, dll) – TBD | |
| 4 | Youth engagement | · Youth organization in Kupang · Youth influencer | |
| 5 | Men’s engagement | · Men’s organization (Karang taruna, organisasi keagamaan, dll) |
6. Evaluation Process and Deliverables
The evaluation will proceed with the following steps:
Step 1: Preparation
Plan Indonesia and PIA responsibility: prepare TOR and hire consultant, provide initial documents as reading materials before inception stage. Documents should provide a sense of the intent of the project as well as what is actually occurring.
Step 2: Inception meeting with Plan Indonesia and ANO
Plan Indonesia and PIA responsibility: explain project outcomes, theory of change and key progresses made. During this briefing Plan Indonesia will also be able to provide the latest COVID-19 update in the project area and what considerations need to be taken into account for inception report/detailed methodology (e.g. communities that may not be able to be surveyed) and data collection requirements (e.g. Ministry of Health protocols). Plan Indonesia and PIA will also provide the evaluators with additional key project documents if needed. Plan Indonesia also provide briefing and update organization requirement regarding accountability, compliance, child protection, and safety.
Consultant responsibility: conduct and join the meeting and ask as many questions as needed to ensure all information for the next stage is provided and clear [full-day].
Step 3: Submission of Inception Report and finalization of methodology and evaluation design, tools, and include Plan Indoenesia and PIA feedback.
Consultant responsibility: provide inception report which include sample size, inclusion criteria, tools, data collection and analysis plan, and dissemination plan. [6 days]
Plan Indonesia and PIA responsibility: provide inputs/feedback before finalization of the inception report [any inputs outside of the inception meeting should be given within maximum of 3 working days], transfer the first instalment of payment to the consultant;
Step 4: Data collection preparation
Consultant responsibility: finalize the tools including revisions based on the review. Recruit, train, and oversee a group of gender-balanced data collectors (enumerators) to carry out the FGDs and KIIs; provide training for enumerators and conducting field preparation; coordination for interview and FGD schedule with the informant, other preparation as necessary [6 days];
Plan Indonesia and PIA responsibility: provide inputs to the tools and adaptation as necessary, provide field information as needed on the field preparation process; monitor the progress through the check in meeting;
Step 5: Data collection (qualitative, secondary data collection, and documents collection).
Plan Indonesia and PIA responsibility: provide budget for field data collection as per approved the consultant proposal; provide introduction and letter of support to related stakeholders if needed;
Consultant responsibility: leading data collection as per tools development. Real time spot checks and troubleshooting. Check in meeting will be conducted in weekly basis as necessary during the data collection stage [20 days]
Step 6: Data analysis.
Consultant responsibility: provide all the findings in the format as outlined in the inception report/detailed methodology design including tables, graphic, qualitative matrix, narratives, etc. Collected data should be cleaned before analyzed. Analytical framework should be clearly explained in the report. [10 days]
Step 7: Share preliminary findings and presentation draft report with Plan Indonesia and PIA
Consultant responsibility: The evaluator will share preliminary findings at the end of the data collection and analysis stage. The evaluator will draft the report and present the initial report to a group with representatives from Plan Indonesia and PIA and other stakeholders deemed needed by Plan Indonesia. This initial report should be sent to Plan Indonesia and PIA at least 2 days before the meeting [1 day]
Plan Indonesia and PIA responsibility: provide inputs and recommendation to be considered and incorporated in the report.
Step 8: Draft report.
Consultant responsibility: The evaluator makes conclusions and recommendations. Conclusions and recommendations are drawn from the data. The evaluator is encouraged to guard against validity threats, such as personal bias. The evaluator finalizes a draft report [ 6 days].
Plan Indonesia and PIA responsibility: review the report as part of quality assurance and will share it with the reference group for their feedback. Plan Indonesia and PIA expect there will be at least 2 times formal review [ review should be given maximum 3 working days after draft document received]
Step 9: Finalization of the Final Evaluation report.
Consultant responsibility: The evaluator will present the final draft of baseline study report to the stakeholders in a dissemination workshop. The final report should be sent to PLAN INDONESIA and PIA minimum 4 days before dissemination workshop. Providing the final report in English and Bahasa Indonesia [6 days]
Plan Indonesia and PIA responsibility: review the final English and Bahasa Indonesia version before validation workshop [ review should be given maximum 3 working days after final report received]
Deliverables
Consultant deliverables:
a. Approved Inception report according to Plan Indonesia’s standard: The inception report should detail the evaluators’ understanding of what is being evaluated and why, showing how each evaluation question will be answered by way of: proposed methods; proposed sources of data; and data collection procedures, analytical plan, and tools. The inception report should also include a proposed schedule of tasks, activities and deliverables. This inception report should also identify the sites visits and it should elaborate on the selection criteria for those sites selected.
b. Ethnical approval/permit letter from local authority
c. Inception meeting conducted with proper meeting agenda
d. Survey, KII and FGD guidelines of relevant quantitative and qualitative data collection instrument for each of the targeted key stakeholders
e. Data collection is conducted as designed
f. Full set of data collection result submitted in required format in English including clean tabulated dataset in Excel and qualitative matrix, the qualitative audio records and semi-transcrip.
g. Preliminary findings presentation: The evaluator shall share initial findings and recommendations with Plan Indonesia and PIA
h. Draft reports to be reviewed by Plan Indonesia and PIA
i. Presentation of draft report
j. Final report in English and Bahasa Indonesia
7. Evaluation Schedule
This baseline study is expected to take place in 3 months from February- April 2023 with detail as follow:
| No | Activities | Feb | Mar | Apr | |||||||||
| I | II | III | IV | I | II | III | IV | I | II | III | IV | ||
| 1 | Inception meeting (1 day) | √ | |||||||||||
| 2 | Inception report development (6 days) | √ | |||||||||||
| 3 | Data collection preparation (6 days) | √ | |||||||||||
| 4 | Data collection (20 days) | √ | √ | √ | |||||||||
| 5 | Data analysis (10 days) | √ | √ | √ | |||||||||
| 6 | Preliminary findings and presentation to internal YPII (1 day) | √ | |||||||||||
| 7 | Final report development including the first draft (6 days) | √ | √ | ||||||||||
| 8 | Final report and dissemination (6 days) | √ | √ | √ | |||||||||
The evaluator/s is expected to commit to: 56 days spread over 3 months.
8. Input
The consultant has to provide all equipment needed such as laptops, camera/multimedia recording tools, work station, internet connection, and line phone, etc. The consultant also has to provide Ethical Clearance/Permission Letter, and Inform Concern for this consultancy services.
9. Budget and term of payment
Consultant need to submit their financial proposal.
10. Key principles, approach, and ethical consideration
Plan Indonesia Staff and consultant must adhere to Plan International Child and Youth Safeguarding and Protection. The consultant must follow Ethical Principles for involving human subjects in research and obtain written/verbal consent from human subjects. Permission from elder must be sought if the children under 18 years are involved as subjects. Signed informed consent of each child and his/her parents need to take after explaining the purpose of the study and its usage. Training on this will be part of the training provided for the team.
All the projects managed by Plan Indonesia and its partners should also be aligned with Plan International’s global ambition to reach 100 million girls, using a gender transformative approach in delivering its tasks. In this assignment, the Consultant is expected to apply a gender transformative approach through addressing gender norms, strengthening girls’ and young women’s agency, advancing girls’ and women’s condition and position, working with boys and men to embrace gender equality, responding to the needs and interest of girls and boys in all their diversity, and fostering an environment that enables gender equality and girls’ rights. Any method proposed needs to be in line with Plan International’s MERL Standards – namely that it is ethical and consider the needs and wellbeing of any respondents involved including age, sex, disability, areas, and schools.
11. Required experience and qualifications
The required skills and competences for the consultant are:
- Advanced degree in WASH and Development Studies, or any relevant degrees to this research.
- At least 8-10 years’ experience in conducting evaluation, baseline, research, and having research at least 5 years’ experience in the WASH topic using quantitative and qualitative methodology.
- Specific knowledge and expertise in WASH and GESI integration are preferable.
- In-depth knowledge and understanding of the Indonesia’s WASH system and policy environment.
- Does not affiliate with any government bodies.
- Experience in researches involving marginalized or vulnerable children, young people and communities (desirable).
- Demonstrated understanding of and commitment to children’s rights, gender equality and development issues.
- Experience in working across multiple sectors including with INGOs. Knowledge of Plan International/Plan Indonesia and its work (desirable).
- Fluent in Indonesia language and proficient in the use of English.
- Working experiences in Kupang or NTT.
12. Application Procedure
Plan Indonesia invites firms/teams of consultant with relevant expertise and portfolio to apply for the assignment by sending:
1. A letter of intent expressing the consultant’s or firm’s capabilities and qualifications.
2. Consultant(s) or agency profile outlining areas of expertise with samples of select works.
3. Current list of recent and relevant clients.
4. Any direct or relevant past experience of undertaking similar initiatives.
5. Names and CVs of the professionals who will be the lead and associated with the assignment and how the assignment will be managed.
6. Detailed technical proposal of the understanding of the TOR and the scope of the work, outlining the approach and plan to accomplish the assignment.
7. A proposed timeline indicating activities/sub-activities to be undertaken and the corresponding outputs, including gender and safeguarding considerations.
8. A financial proposal containing itemized all-inclusive budget, including tax. Plan Indonesia will not meet any other costs related to the assignment.
9. Example of research/ study report that produced by consultant in the previous research.
The above documents can be sent electronically through the email on 9 February 2023 at the latest to: yayasan.procurement@plan-international.org; mentioning the code [WATERforWOMEN PROJECT_BASELINE STUDY] in the email or send in hardcopy in a sealed envelope with the code [WATERforWOMEN PROJECT_BASELINE STUDY] in the left corner of the envelope to:
Yayasan Plan International Indonesia
Komplek Buncit Utama Kav.16
Jl. Warung Jati Barat, RT.001/RW.005,
Jati Padang, Kec. Ps. Minggu, Jakarta Selatan,
DKI Jakarta 12540, Indonesia
Tel: 62-21-27873111
Fax: 62-21-27876435
