ACICIS Program Assistant (Yogyakarta) 679 views

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Job Description

A position has become available within The Australian Consortium for ‘In-Country’ Indonesian Studies (ACICIS) Yogyakarta office for a Program Assistant (PA). This is an entry-level position and would suit a university graduate with an interest in Education, Cultural Studies, Australian-Indonesia relations. An interest in Creative Arts and Design would be an advantage. Interested applicants should submit a current CV and a statement (in English) addressing the selection criteria below before or by Tuesday, 11 June 2019 at the latest.

Please note this position is open to Indonesian nationals (WNI) only.

This is an entry-level position and would suit a recent graduate of an Indonesian university. The PA will mainly be assisting the Creative Arts and Design Professional Practicum (CADPP) Program. The PA reports directly to the Professional Practicum Program Coordinator (PC) and Creative Arts and Design Academic Program Officer (APO). Duties to be performed by the PA include, but are not limited to:

  1. Assisting in establishing new Host Organisations (HOs) placements for the 2020 CADPP program;
  2. Assisting the CADPP APO in developing and maintaining relationships with existing HOs;
  3. Carrying out a series of monitoring visits to HOs throughout the program;
  4. Actively mentoring all students on matters pertaining to their work and study and their general understanding of Indonesia and the law sector, and advising on appropriate workplace conduct in Indonesia;
  5. Assisting the CADPP APO in managing the CADPP program;
  6. Serving as a liaison with Sanata Dharma University, HOs and maintaining sound relationships with key partners at these institutions;
  7. Counselling students on matters of adjustment to Indonesian life, including attention to physical adjustment, Indonesian norms of behaviour and expectations regarding dress and workplace behaviour during their programs;
  8. Assisting the CADPP APO to develop program-specific Monitoring and Evaluation (M&E) processes for the PP program;
  9. Conducting end of program evaluation sessions with participants and offering this information as feedback into the ongoing development and improvement of ACICIS’ CADPP program;
  10. Assisting students in routine and/or emergency medical or security procedures, and updating ACICIS’ Risk Management Guidelines as required;

Assisting the CADPP APO, Program Coordinator, and/or Resident Director/ Deputy Resident Director with other tasks as required.

Working Hours and Remuneration

  1. The Yogyakarta Program Assistant will work between 1 July 2019 – 30 June, 2020 on a full-time basis (40 hours/ 5 days per week), with the understanding that the scheduling of program events means that the distribution of hours over the period of a week may be flexible. Standard work hours are 9am – 5pm, Monday to Friday, with a one hour lunch break. Occasional out-of-hours’ work will be required during orientation sessions and extra-curricular activities, and will be compensated through leave in lieu;
  2. The role will be remunerated at a competitive rate, commensurate with the applicant’s skills and experience.

Selection Criteria

  1. Bachelor’s Degree from an Indonesian or Australian university with a sound academic record in a related discipline (e.g. Creative Arts, Design, Arts and Cultural Studies, International Relations, etc.);
  2. At least two years of professional experience in a relevant position (administration, communication, public relations, international organisation); Has experience working with organisations related to Creative Arts and Design in Yogyakarta will be an advantage;
  3. Professional level of English proficiency, and a willingness to develop this further as a part of the role;
  4. Computer literacy in using the Microsoft Office suite, social media applications; and Photoshop/ InDesign (desirable);
  5. Excellent time management skills and the ability to prioritise a range of competing tasks;
  6. Demonstrated cross-cultural communication skills and a willingness to learn about new cultures;
  7. A team player with a pleasant personality who can work well in flexible working environments.

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