Please note that this vacancy is for talent pool

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, reaching 150 million people each year through its 190 member National Societies. The organization acts before, during and after disasters, crises and health emergences in order to meet the needs and improve the lives of vulnerable people. IFRC’s work is guided by seven Fundamental Principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices the organization’s collective vision and determination to move forward in tackling the major challenges that presently confront humanity.

As one of the five decentralized parts of the IFRC Secretariat, the Asia Pacific Regional Office (APRO) leads the support to National Societies of 38 countries through eight Country Offices and five Country Cluster Support Teams.

The assigned person will be base in TO BE CONFIRM depending of location of operation.

 

Program Officer Cash Based Intervention – Surge

Job Purpose

The Cash Officer will work under the supervision and guidance of Cash Delegate. The person will be the principal representative of IFRC to ensure PMI’s CASH activities are implemented. The main functions of the Cash Officer will be to establish strong coordination and linkages with PMI Cash Officer in the field to ensure that program activities are implemented successfully.

Job Duties and Responsibilities

  • Support the design and implementation of CBI (Cash-based Intervention) within the general Plan of Action to provide smooth and timely cash assistance as well as maximizing local capacities.
  • Support and advise on all cash-related activities as required, including market assessment, engaging with FSPs and vendor selection, and promote accountability in all program cycle.
  • Undertake risk analysis related to the cash intervention and contribute to the development of mitigation measures.
  • Maintain close coordination with PMI Cash focal person, IFRC and Movement Cash Working Group in the project implementation.
  • Ensure a coordinated, integrated and collaborative approach is undertaken in the area of Cash with other sector leads.
  • Assist Cash Delegate in organizing various workshops, trainings and planning.
  • Assist the Cash Delegate in ensuring field-based project staff receive relevant skills training and knowledge development required for effective implementation.
  • Update and report the Cash Delegate on a regular basis about the progress and constraints and try to resolve implementation problems.
  • Act as a field level representative, as called upon by the Cash Delegate during review meetings, evaluation and discussions.
  • Maintain close coordination with PMI branches, local clusters and government agencies project area and keep them fully informed of the project activities.
  • Ensure regular monitoring and required evaluations.
  • Help Cash Delegate in conducting PDMs.

Job Requirements

  1. University Degree from any major
  2. Professional qualification or equivalent of qualifyng experience in Cash Based Intervention
  3. CaLP level 1 or 2 ir equivalent trained
  4. 3 years of experience in disaster operations management in the field especially in Cash based intervention.
  5. Experience of supervising and supporting staff
  6. Experience of working with the Red Cross / Red Crescent (are preferred)
  7. Experience of working for a humanitarian/non-profit-making organization (are preferred)
  8. Advanced skills in computers (Windows, word processing, spread sheets, etc.)
  9. Able to work independently and as part of the team
  10. Exceptional level of patience and able to work long hours
  11. Strong interpersonal skills
  12. Ability solve problems in the filed
  13. Experience in preparing reports
  14. Fluent in English and Bahasa Indonesia

Administration Officer – Surge (National Staff)

Job Purpose

The Administration Officer will be responsible to efficiently manage the administration of the operation, and to ensure the smooth functioning and the effectiveness of the administration and other support tasks as required.

Job Duties and Responsibilities

1. Travel Arrangement

  • Booking flight tickets and accommodation based on approved document.
  • Update and provide welcome package for visitors prior their departure.
  • Compile visitor information in respect of their flight schedules and accommodation, share with the other support services team members enabling them to facilitate the other arrangements including transportation, meetings, appointment, etc.

2. Administrative Controls

  • Effectively manage the administration of the Federation Indonesia country office, anticipating needs, taking initiatives, identifying new systems and ways to improve the overall effectiveness and ensure the smooth functioning of the administration.
  • Implement the Administration procedure appropriately and develop as necessary.
  • Ensure all essential facilities at the office are in good working conditions.
  • Validate the stock of stationery.
  • Validate monthly personal usage.
  • Validate and reconcile invoices with service received and submit request for payment to finance.
  • Maintain accurate registers of the assets and property of the IFRC-CCST including the acquisition and disposal.
  • Provide monthly invoice to be paid report.

3. Participating National Societies (PNS) Support

  • To ensure all PNS in-country have signed the most updated supplementary agreement and annexes of all documents concerning the integration in-country.
  • Support PNS to calculate Forecast and budget.
  • Act as focal point for PNS Office closure

4. Staff Management

  • · Supervise Office Equipment Staff, monitor work and provide guidance
  • Supervise Admin Officer, monitor work and provide guidance

5. Other task

  • To be able to do ad hoc jobs subjected by management.
  • Conduct Admin briefing for new staff.
  • Any other administrative tasks as may be assigned by Finance and Admin Manager

Job Requirements

  1. University Degree in Business Administration, International Relations, Non-profit Management or equivalent;
  2. 3 years minimum experience in a similar position
  3. Experience in working for humanitarian aid organisation in a develop or developing country (are preferred)
  4. Experience of local commercial & contractual systems
  5. Experience of working for the Red Cross/ Red Crescent (are preferred)
  6. Experience in conference / event management, preferably of international events;
  7. Excellent administrative and business management skills;
  8. Skills in computer, software systems (windows, spread sheet, word processing, e-mail, internet).
  9. Presentation skills in English and Bahasa Indonesian.
  10. Skills in training and developing staff
  11. Fluently spoken and written English

Disaster Risk Management Officer – Surge

Job Purpose

  • Support PMI to continue developing its disaster management including preparedness, risk reduction, disaster response and recovery capabilities, and coordinate all needed external and IFRC resources (APRO) in accordance with PMI strategic plan and other program planning documents/guidelines.
  • Analyse the humanitarian situation and gather information with PMI and other stakeholders and provide comprehensive information to DRM Coordinator for coordination and decision making.
  • Ensure that all RCRC DM activities including support to PMI are consistent to maximize impact.

Duties and Responsibilities

  • Work with the PMI to analyse country trouble spots and risk mapping and maintain updated information and resources on humanitarian issues and trends
  • Support PMI to comply to IFRC DM Standards.
  • Support the development of new and innovative approaches in disaster preparedness, response, and risk reduction by maintaining an oversight of new humanitarian programming developments.
  • Ensure delivery of coordinated, appropriate and effective IFRC supported response such as Australia DFAT, DREF and other available contingency fund.
  • In the event of disaster, support PMI assessment, planning, implementation and coordination of emergency operation. Together with the DRM Coordinator, assist PMI to establish links with regional and global response mechanism (FACT, RDRT, ERU).
  • Encourage and support preparedness initiatives and ensure the linkages with disaster risk reduction and development programming (to build community safety and resilience) are integrated into response and early recovery activities, tools and standard operating procedures.
  • Together with DRM Coordinator, Climate Change Advisor and PfR focal point to ensure deliverables of Forecast Based Action (FBA) implementation.
  • Support the provision of regular, accurate and timely narrative and financial reports for the Federation and for donors in accordance with the Federation guidelines.
  • Ready for deployment.
  • Any other duties as assigned by the DRM Coordinator

Job Requirements

  • University Degree from any major
  • 3-year experience in similar position.
  • Previous working with one of International RC/RC Movement component
  • Experience of writing narrative and financial report.
  • Experience of risk mapping, Vulnerability & Capacity Assessment on a local level.
  • Knowledge of disaster, disaster management/risk reduction and disaster prevention and mitigation program.
  • Understanding and skills in relation to facilitating institutional development and organizational change.
  • Understanding of opportunities and constraints for Disaster management and Early Warning programming
  • Strong sense of responsibility and control
  • Skills in computer, software systems (windows, spreadsheet, word processing, e-mail, internet.
  • Valid driving license (manual gear)
  • Presentation skills in English and Bahasa Indonesia
  • Excellent English skills written and verbal

Finance Officer – Surge

Job Purpose

The Finance Officer, under overall supervision of the Finance Coordinator, is responsible for overall delivery of financial and administrative support, ensuring the proper use of Federation resources according to established procedures. S/he will support the work of various departments in order to ensure the operation works effectively and efficiently.

Duties and Responsibilities

Expenditure and Liabilities

  • Validate and reconcile individual contractor’s payments to ensure payments are in accordance with the agreement and completion of actual work.
  • Maintain Accounts payable module to records commitments and liabilities for goods or services.
  • Support FAM on preparing commitment & potential expenses on monthly basis

Financial Reporting

  • Prepare retrospective expenditure
  • Prepare list of contracts and follow up result from system
  • Compiling Salary Coding from all location
  • Checking National Society Document
  • Banking Maintenance

Budgeting and Budgetary control

  • Support FAM on monitoring budget by completing actual expense on budget template on monthly basis
  • Support FAM during budget revision cycle

Internal Control

  • Performing timely monthly closing review and checks
  • Ensure Federation Internal Control Systems are in place and complied with.
  • Look for any irregularities that may lead to potential loss to Federation’s asset & support on quarterly/ yearly stock check
  • Alert management for any potential weakness in the implementation of activity/procedure that may lead to potential loss to Federation if proper action is not taken.
  • Ensure all supporting document is available before post to book
  • Updating NS Document database
  • Support asset management

Technical Responsibilities:

  • Ability to use and produce a report using Fedbudget software.
  • Ability to use and generate a proper report using Business Object.
  • Coordination with Program Managers on any finance related issue.

Job Requirements

  • Professional /academic qualification in finance, accounting and administration services (min. graduation degree in commerce)
  • Experience of working for the Red Cross/Red Crescent
  • Minimum 3 Years work experience in a finance or accounting and administrative roles
  • Experience of working with Federation accounting and administrative systems are preferred
  • Experience of local commercial & contractual systems are preferred
  • Experience of project cycle using participatory methodologies are preferred
  • Experience in writing narrative and financial reports are preferred
  • Experience in Administration
  • Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages)
  • Knowledge and experience of CODA are preferred
  • Experience of and ability to use manual accounting systems
  • Skills in training and developing staff
  • Fluently spoken and written English are preferred

Health Officer – Surge

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, reaching 150 million people each year through its 190 members of National Societies. The organization acts before, during and after disasters, crises and health emergences in order to meet the needs and improve the lives of vulnerable people. IFRC’s work is guided by seven Fundamental Principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices the organization’s collective vision and determination to move forward in tackling the major challenges that presently confront humanity.

As one of the five decentralized parts of the IFRC Secretariat, the Asia Pacific Regional Office (APRO) leads the support to National Societies of 38 countries – including Bangladesh – through eight Country Offices and five Country Cluster Support Teams.

The assigned person will be base in TO BE CONFIRM depending of location of operation.

Job Purpose

  • The Health Officer will work with Emergency Health Delegate to support PMI in implementing activities in the areas of Health as outlined in the Emergency Plan of Action (EPoA)
  • The Health officer will support Emergency Health delegate to build capacity of the PMI staffs and volunteers, in accordance with EPoA and other technical tools, documents and guidelines. The Health Officer will also work with the PMI branches and Poskos to develop and strengthen its health in emergency services to identify potential health risks, alert and respond to threats and outbreaks that may affect vulnerable populations
  • The Health Officer will coordinate with Movement partners, government agencies and UN agencies in the country for sharing information and technical support for effective and efficient health program implementation

The Emergency Health components of the EPOA include:

  • Emergency Medical assistance, including deployment of PMI emergency clinic and medical mobile teams
  • Community based disease prevention, epidemic preparedness and health promotion
  • Disease outbreak prevention, early detection and control activities
  • Nutrition screening and early detection and referral.
  • Staff and volunteer health and wellbeing
  • Psychosocial support activities
  • Coordination with Ministry of Health, Health Sector partners, RCRC movement partners
  • Monsoon preparedness and response
  • Health facilities reconstruction and rehabilitation, construction of Health, nutrition and PSS activities spaces for the communities
  • The Health Officer will also work closely with the WASH and other relevant sectors to ensure appropriate contingency planning and response for the upcoming monsoon season and potential disease outbreaks such as Acute Watery Diarrhoea (AWD), Measles, Malaria, Dengue, etc.

The Health Officer will also work closely with the WASH and other relevant sectors to ensure appropriate contingency planning and response for the upcoming monsoon season and potential disease outbreaks such as Acute Watery Diarrhoea (AWD), Measles, Malaria, Dengue, etc.

Job Duties and Responsibilities

  • Together with Emergency Health Delegate, understand the public health risks and plan activities against the changing phase of disaster response ensuring integration of health activities (clinical health and public health) with other sectors (WASH, shelter, PGI, PSS, CEA)
  • Support in strengthening the capacity of PMI volunteers and staffs in disease prevention and control.
  • Ensure appropriate representation and coordination with the relevant Sectors/Clusters including Health, Nutrition, MHPSS, CEA and PGI and RC movement partners
  • Monitor epidemiological data, health indicators, disaster and disease patterns for analysis and early detection of public health concerns, disease outbreaks or epidemics. Facilitate the identification of necessary readiness and response actions to be taken, where necessary.
  • Work with the Health, Nutrition and WASH sectors and colleagues to ensure appropriate contingency plans in place for AWD/cholera and other potential disease outbreaks and preparedness for cyclone, monsoon season
  • Any other duties required by the Emergency Health delegate.

Job Requirements

  • Bachelor’s degree in Health or equivalent
  • Professional experience in public Health
  • 3-years of experience in emergency health programmes and interventions
  • At least two years’ programme management experience in an international humanitarian organisation are preferred
  • Experience in counterpart support and mentoring.
  • Programme management experience within the Red Cross/Red Crescent system, preferably in an emergency response setting are preferred
  • Experience in coordination with humanitarian health partners
  • Extensive knowledge of the Federation’s health and disaster management objectives, mandate and programme orientation, as well as emergency health and disaster management system, tools and mechanisms are preferred
  • Experience in financial management including budgeting are preferred
  • Experience in writing project proposals and project reporting are preferred
  • Good training and facilitation skills
  • Self-supporting in computers: word processing, spreadsheets and presentations
  • Fluently spoken and written English

Information Management Officer- Surge

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, reaching 150 million people each year through its 190 members of National Societies. The organization acts before, during and after disasters, crises and health emergences in order to meet the needs and improve the lives of vulnerable people. IFRC’s work is guided by seven Fundamental Principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by Strategy 2020, which voices the organization’s collective vision and determination to move forward in tackling the major challenges that presently confront humanity.

As one of the five decentralized parts of the IFRC Secretariat, the Asia Pacific Regional Office (APRO) leads the support to National Societies of 38 countries – including Bangladesh – through eight Country Offices and five Country Cluster Support Teams.

The assigned person will be base in TO BE CONFIRM depending of location of operation.

Job Purpose

The Information Management Officer’s (IMO) task is to support the operation by ensuring the high-quality collection, collation, analysis and dissemination of operational information.

Working in close collaboration with PMI the IMO will support and enhance PMI’s information systems, seeking a long term sustainable solution for recording response data. The IMO will provide an invaluable interface between PMI and IFRC reporting and enable the effective use of operational data for decision making by all.

Duties and Responsibilities

Working together with the IFRC team and PMI, the IM Officer will:

  • Work to enhance the existing IM capacity of affected PMI branches.
  • Improve and streamline current data recording and reporting systems.
  • Enhance the analysis and data visualisation capacity of existing PMI staff.
  • Provide workshops and trainings on the use of mobile data collection tools.
  • Ensure a more complete adoption of mobile data collection tools within the response, and in preparation for future responses.
  • Provide IM technical support to the sectors Relief, CTP Health, WASH and Shelter, as required.
  • Make data available to operation teams in the field to enable better data-driven decision making.
  • Support the reporting of response numbers to Jakarta and Regional Office.
  • Ensure appropriate data protection policies are adhered to.
  • Improve assessment tools and the use of data after collection.
  • Provide an interface between PMI and IFRC reporting frameworks.
  • Support longer term monitoring systems, in partnership with PMER.
  • Coordinate and engage with other agencies and report to OCHA, as appropriate.

Job Requirements

  • Relevant degree (minimum Bachelor’s degree) or equivalent experience in Information Management or Disaster Management or Project Management
  • Minimum 3 years of prior professional experience in the development and use of GIS, database systems, data visualisation and other information management tools and mechanisms
  • Experience in using mobile data collection tools, such as Kobo or ODK, for data gathering in the field
  • Experience in working in an international humanitarian environment are preferred
  • Experience in networking and communicating with different stakeholders such as government, UN, NGOs and other organisations are preferred
  • Experience within the Red Cross and Red Crescent Movement are preferred
  • Excellent professional communications skills, both verbal and written in both English
  • Strong organizational skills, methodological and logical approach to tasks and problem solving
  • Good presentation, facilitation and note-taking skills
  • Ability to organize, analyse and synthesise large amounts of information
  • Ability to manage complex and sensitive relationships with partner organisations
  • Sound knowledge of Microsoft Office applications
  • Sound knowledge of data collecting tools (e.g. Kobo, ODK, Magpi), reporting tools (e.g. PowerBI, Tableau) and GIS software (QGIS)
  • Good command of written and spoken English are preferred
  • Fluent in written and spoken Bahasa

Information Technology (IT) – Surge

Job Purpose

The IT Officer has the responsibility, in close collaboration with the Regional IT Unit in Kuala Lumpur, to supervise the development, installation and maintenance of Information Technologies and Telecommunications systems for the Federation CCST in Indonesia. This includes the identification of appropriate technical staff, or subcontractors if appropriate, the setting up of training programmes and workshops, and the ability to perform some of the technical tasks. Additional support to the National Societies may also be required in the scope of IT Telecom.

Job Duties and Responsibilities

  • Manages the efficient delivery of IT services to Indonesia Country Office for IFRC and PNSs.
  • In close collaboration with the Regional IT unit in Kuala Lumpur, create and develop IT and Telecom strategy and network and identify, develop and manage the required expertise resources
  • Analyse IT and telecommunications equipment needs, taking into account existing systems and applications, and using Federation standards.
  • Manage, provide advice and ensure the effective functioning of IT & telecommunications equipment as appropriate.
  • Ensure the IT & Telecom equipment in the operation is inventoried according to the Federation rules, including full management of stock, and that all investments and running costs related to IT & computer are spent efficiently
  • Provide technical advise on technology innovation .
  • Provide technical support to PMI on IT and Telecommunications issues.
  • Radio telecommunication capacity building to National Societies.
  • As part of global service desk team, provide level 1 IT support through the ServiceDesk portal to the region and global needs.
  • Work closely with staff and provide them required technical support. Set up appropriate and accessible procedures, operating and training manuals.
  • Implement the installation of software and hardware of IT network equipment.
  • Liaise with suppliers, service providers and service centres whenever required.
  • Produce regular, timely and accurate basic technical report to line manager.

Job Requirements

  • Bachelor’s degree in IT and Network
  • Professional training in related field are preferred
  • Minimum 3 years of prior professional experience in IT and Network field
  • Experience in working in an international environment, preferably with the United Nations or INGOs are preferred
  • Experience within the Red Cross and Red Crescent Movement are preferred
  • Excellent professional communications skills, both verbal and written in both English and Bahasa
  • A high degree of competence in team-work, commitment to the International Red Cross and Red Crescent Movement and its work, integrity and personal conduct, flexibility and adaptability
  • Sound knowledge of Microsoft Office applications
  • Fluently spoken and written English

PMER (Planning, Monitoring, Evaluation and Reporting) Officer – Surge

Job Purpose

The PMER Officer’s overall task is to support the operation in ensuring quality and timely delivery of all plans/appeals/reports; and to work with Indonesian Red Cross (PMI) and IFRC staff to improve PMER capacity so that IFRC planning, M&E and reporting standards are met.

Duties and Responsibilities

The PMER Officer’s responsible for:

Operations reporting and monitoring:

  • Work closely with the operation team to ensure the efficient and effective delivery of reporting related to the Lombok Earthquake operation
  • Assist the production of progress reports including pledge-based reports for Partner National Societies and donors working with the PMI counterparts and operations team including reviewing, editing and formatting support in finalizing reports for institutional donors – e.g. DG-ECHO, OPEC Fund, governments, etc. – ensuring accurate information and required formats are used.
  • Assist the Operations Manager and Head of CCST to monitor programs activities and to ensure reporting of relevant and accurate information based on IFRC and PMI PMER Framework and standards.
  • Work closely with the field team, to identify existing monitoring and review mechanisms in the PMI’s Plan of Action to ensure that reports incorporate accurate and relevant information.
  • Verify data from field and prepare progress reports for internal and external audiences, including consolidated monthly operational reports for IFRC and other stakeholders.
  • Support and monitor with quality checks of activity reports from, field and PMI reports.
  • Assist the PMI in the management of internal reporting system.

Indonesian Red Cross (PMI)’s staff capacity building on PMER:

  • Assist with organizing, analysing and consolidating monthly programs progress reports and in carrying out monitoring and evaluation activities that are intended to improve and promote the works of the Indonesian Red Cross.
  • Develop (under the technical guidance from PMER Asia Pacific Regional Office (APRO) training materials and provide appropriate training for PMI staff to fulfil their PMER responsibilities.
  • Assist/facilitate in PMER related training for relevant PMI staff and volunteers.
  • Assist/coordinate in PMER capacity assessment at all levels of the operation.

Facilitate required and planned evaluation and related data:

  • Assist in the design and carrying out of assessments, evaluation and reviews.
  • Assist with the set-up of appropriate internal and external reporting systems based on IFRC and NS standards.
  • Assist (with technical guidance from APRO M&E officer) in the management of all evaluation internally and externally and support the use of evaluation results within the Indonesian Red Cross (PMI).

Contribute to communication and network activities:

  • Support communication through the provision of relevant and updated information
  • Liaise with other PMER counterparts for networking and sharing experiences.
  • Monitoring and reporting of the operation’s activities to management and stakeholders.

Contribute to resource mobilisation activities:

  • Support in proposal writing processes including reviewing, editing and formatting support in finalizing proposals for institutional donors – e.g. DG-ECHO, OPEC Fund, governments, etc. – ensuring accurate information and required formats are used.

Other duties and tasks:

  • Perform any other work-related duties and responsibilities that may be assigned by the Head of CCST or by the technical manager in APRO PMER.

Job Requirements

  • Relevant university degree in Social Sciences, Programme Management, Project Proposal, Report Writing, M&E Courses
  • University degree in a relevant field
  • 3 years related working experience in project management or in humanitarian organisation
  • Strong background in report-writing and product delivery to tight deadlines
  • Planning, implementing and monitoring projects from conception to completion
  • Training development
  • Working experience with financial systems are preferred
  • Working experience with the Red Cross / Red Crescent are preferred
  • Working experience for a humanitarian/non-profit making organization are preferred
  • Advanced skills in computers (Windows, word processing, PowerPoint, spreadsheets)
  • Exceptional standard of fluency in written and spoken English
  • Able to work independently and as part of the team
  • Good facilitation and report writing skills
  • Exceptional organizational ability with an eye for detail
  • Documentation preparation/presentation and computer-based production skills
  • Fluently spoken and written English

Procurement Officer- Surge

Job Purpose

The Procurement Officer – under immediate supervision of the Procurement Coordinator is responsible for supporting IFRC procurement, transport services tasks relating to IFRC programmes and operations.

Job Duties and Responsibilities

  • Participate and conduct in the field level procurement of goods and services, obtaining quotations, preparing comparative bid analyses (CBA) and making recommendations for selecting the suitable suppliers/service providers.
  • Assists the procurement delegate with planning and coordination of delivery of procurement services for the success of the operation.
  • Maintain documentation according to IFRC filing standards to full audit trail standards and provide advice/negotiate contracts for goods and services required by the operation.
  • With proper authorization, support purchase goods or services and arrange their delivery in a timely and cost-effective manner.
  • Support liaising with suppliers, service providers and other relevant stakeholders regarding delivery of supplies or services and keep all parties informed of any changes in a timely manner.
  • Maintaining accurate supplier database for regularly purchased items, keep informed of local market conditions and establish/maintain good working relations with suppliers and inspection companies.
  • To ensure that all purchased goods meet IFRC standards, are fit for the intended purpose and have appropriate inspection certificates when required.
  • Support proper inspection of items and follow up on quality aspects as required.
  • Support planning of transportation requirements of the Field Office, maintain use of transportation management system for the vehicles used for programs and assist in planning best use of vehicles.
  • Support organizing of temporary, local labour to facilitate the timely and efficient receipt and dispatch of goods to and from the warehouses.
  • Provide weekly/monthly procurement reports.
  • Maintain communications with the relevant departments of the Country Office, PMI and Partner National Societies to ensure timely and efficient receipt and dispatch of goods in support of their operations.

Job Requirements

  1. Educated to graduate degree level and/or can demonstrate equivalent intellectual capacity
  2. Professional qualification or equivalent of qualifying experience in logistics
  3. 3-year experience in procurement, general logistics, including warehousing, transportation, customs clearance and procurement are preferred
  4. Experience of supervising and supporting staff or labourers are preferred
  5. Experience of working with the Red Cross / Red Crescent are preferred
  6. Experience of working for a humanitarian/non-profit-making organization are preferred
  7. Advanced skills in computers (Windows, word processing, spread sheets, etc.)
  8. Able to work independently and as part of the team
  9. Exceptional level of patience and able to work long hours
  10. Strong negotiation skills
  11. Ability to detect and resist potential fraud
  12. Documentation preparation and filing skills
  13. Ability to deliver unfavourable news to unsuccessful suppliers/providers
  14. Sensitive to cultural and regional issues
  15. Fluent in English and bahasa

Human Resources Officer – Surge (National Staff)

Job Purpose

Provide general day to day HR support in the following areas Employee Benefits, recruitment, Training and Development and other administration. The HR Officer reports to the Field Coordinator.

Responsibilities

Recruitment

  • Support, the administration of effective and timely recruitment processes, promoting equity, transparency, and consistency at every step of the process (ie review job descriptions, posting ads and managing the hiring process)
  • Under supervision of the line manager administer the end to end contracting for all types of contracts
  • Under supervision of the line manager maintain accurate data for staff information
  • Organize and ensure that newly recruited staff undergo orientation and debriefing program for staff ending their mission
  • Validate and process ToR for local and international consultants; Daily workers and interns in order to ensure consistency with IFRC policies and procedures;

HR Administration

  • Providing administrative support as required, including in update all HR forms, visa and working permit for IFRC CCST delegates; visitors and process national staff health insurance and Social Security program (BPJS)
  • Keep track of leave for all personnel and advise line managers in order to properly plan leave for all personnel;
  • Keep track of staff’s mission end dates and contract extensions and ensure that notifications are given to the line managers well in advance.
  • Work with the field coordinator to ensure that the organogram is updated
  • Prepare and submit monthly payroll staff data; staff cost budget and Forecast to HR Officer in a timely manner.
  • Process the payment of daily worker and consultant of national staff after validated by Finance.
  • Maintain a safe and secure filing system for important HR documents including personnel personal data, selection documents, etc.

Staff Development

  • Ensure all newly hired staff has objective setting discussed and agreed upon with line manager and posted on the learning platform;
  • Ensure all IFRC personnel undertakes the annual performance appraisal according to IFRC existing procedure;
  • Ensure all IFRC personnel has duly undertaken compulsory online course (e.g. Stay Safe; Code of Conduct; Corruption prevention; WORC; Child protection and other Federation courses)

Employee Wellness

  • Regularly liaise with the Field Coordinator, to develop, promote and maintain Staff Wellbeing programs in the field
  • Carry out any other tasks, as requested by the line Manager.

Requirements

  • Bachelor degree
  • Professional HR qualification (preferred)
  • Experience of working for the Red Cross/Red Crescent (preferred)
  • Experience in dealing with locally employed staff issues
  • Minimum of 3 years of relevant experience
  • Self-supporting in computers (Windows, spreadsheets, word-processing)
  • Skills in training and developing staff (preferred)
  • Fluently spoken and written English

WASH (Water, Sanitation and Hygiene) Officer – Surge (National Staff)

Job Purpose

The WASH Officer will work under the supervision and guidance of WASH Delegate. The person will be the principal representative in executing the WASH activities at field level and report to WASH delegate. The main objective of the WASH Officer is to establish strong coordination among stakeholders and linkages with PMI technical leads in the field to ensure that program activities are implemented successfully.

Job Responsibilities

  • Support the implementation of the project activities in within the respective area of responsibility as per the Plan of Action.
  • Maintain close coordination with PMI WASH counterparts in the project implementation.
  • Support PMI in developing its capacity which include but not limited to organise or facilitate various meeting, workshops/trainings and planning.
  • Ensure that WASH interventions are carried out in accordance with the approved plan of action, ensuring that the status of the WASH deliverables is regularly reviewed.
  • Monitor the implementation of WASH activities; identify gaps, issues and risks and assist PMI in addressing these as necessary;
  • Ensure a coordinated and collaborative approach is undertaken for the implementation for the WASH activities in the field level.
  • Support PMI in building good coordination and collaboration with local government, NGOs, and other key stakeholders for WASH related activities.
  • Support the WASH delegate in ensuring field-based project staff receive relevant skill training and knowledge development required for effective implementation especially in WASH related activities.
  • Update and report to operation field coordinator on a regular basis about the progress or constraints of the operation activities.
  • Coordinate all activities between the PMI provincial/District and IFRC team in the field.
  • Record, document, and archive all the plan, finding, analysis, process, and result related to the project to ensure a smooth hand-over at the end of the mission

Requirements

  • Educated to Graduate Degree Level and/or can demonstrate equivalent intellectual capacity
  • Professional qualification or equivalent of qualifying experience in Disaster Management
  • Degree on civil engineering/environmental engineering/public health (preferred)
  • 3-year experience in disaster operation management in the field of WASH
  • Experience of supervising and supporting staff
  • Experience of working with the Red Cross / Red Crescent (preferred)
  • Experience of working for a humanitarian/non-profit-making organization (preferred)
  • Advanced skills in computers (Windows, word processing, spread sheets, etc.) (preferred)
  • Able to work independently and as part of the team
  • Exceptional level of patience and able to work long hours
  • Strong interpersonal skills
  • Ability solve problems in the field

Program Officer Relief – Surge (National Staff)

Job Purpose

To support relief coordinator/manager/delegate in the delivery of relief plan of action through strong follow up and translation with PMI relief teams at Provincial and branch level.

S/He will work closely with IFRC Relief coordinator/manager/delegate and PMI relief teams at provincial and district levels. S/He will be also support relief coordinator/manager/delegate in translating documents and meetings conversations. Also, will assist and participate in relevant stakeholders’ meetings as required.

Job Responsibilities

  • Act as link between the relief coordinator/manager/delegate and PMI relief teams, as well as stakeholders
  • Interpret person to person, and team meetings, also translate documents from English to Bahasa and vice versa as required.
  • Follow up with PMI relief teams on relief planning, distribution, monitoring and reporting process (both financial and narrative).
  • Maintain and update relief distribution plan including beneficiary exit survey and post distribution satisfaction survey plans.
  • Coordinate and support PMI relief teams for the distribution point monitoring following the standard distribution point monitoring checklist.
  • Maintain relief distribution database for distributed items with details like planned vs actual and status of remaining items.
  • Coordinate with logistics unit for the transportation, mobilisation, and reconciliation (released vs distributed) relief items.
  • Maintain record of relevant document e.g requisitions, copy of beneficiary list (if required),
  • Provide information and advice on local cultural and socioeconomic system.
  • Contribute in fostering the relationship with PMI relief teams and stake holders.
  • Coordinate to organise trainings, orientations and meetings for relief teams.
  • Day to day follow up with PMI relief team and support relief coordinator/manager/delegate in trouble shooting.
  • Maintain and develop a wide network of relevant sectoral and institutional contacts.
  • Collect and share information to improve relief teams’ working environment.
  • Compile and share the relief teams’ important meeting notes in both languages.
  • Assist relief coordinator/manager/delegate to perform various other tasks not covered in the above-mentioned points.

Requirements

  • Bachelor’s degree in social sciences preferably in communications
  • 3 year working experience in similar position as part of humanitarian assistance program
  • Association with PMI or other movement components, volunteer, former employee etc. (preferred)
  • Strong background in report-writing and product delivery to tight deadlines
  • Planning, implementing and monitoring projects from conception to completion
  • Proficiency in English language all in comprehension, written and spoken
  • Knowledge of Red Cross and Red Crescent Movement and Fundamental Principles (preferred)
  • Knowledge and skills to work on computer and programs like MS word, excel, ppt etc
  • Commitment to Team work
  • Ability to express views and ideas
  • Basic knowledge of Security situation monitoring and incident reporting
  • Language: English
Only candidates can apply for this job.

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